2015-02-17 City Council Minuteslbertvi i l e
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ALBERTVILLE CITY COUNCIL
TUESDAY, February 17, 2015
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:04 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Hudson and Sorensen
Absent: Council members Olson and Vetsch
7:00 PM
Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner
Al Brixius, City Clerk Kimberly Olson, and Pastor Jeremiah Curran
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None
4. PUBLIC FORUM — (time reserved 5 minutes)
Jeremiah Curran, 851 Kayla Lane in Hanover, introduced himself to the Council. He stated he is the
pastor of Westbridge Community Church and they have a rezoning application that was heard at a
public hearing of the Planning Commission. He indicated the item is slated to be before Council at
the next meeting, but was available this evening should the Council have any questions.
5. AMENDMENTS TO THE AGENDA
Motioned by Sorensen, seconded by Hendrickson, to approve the Agenda as presented. Ayes:
Hendrickson, Hudson, and Sorensen. Nays: None. Absent: Olson and Vetsch. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the February 2, 2015 regular City Council meeting minutes as presented
Page 1
B. Authorize the Tuesday, February 17, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
Motioned by Hudson, seconded by Sorensen, to approve the Consent Agenda as presented.
Ayes: Hendrickson, Hudson, and Sorensen. Nays: None. Absent: Olson and Vetsch.
MOTION DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.)
Fire Board
Sorensen reported they have selected two finalists for a second interview. That interview
group will include two members of the Fire Department and will interview in two groups of
four for each candidate. Hendrickson inquired if the finalists were going to attend a meet and
greet with the whole Fire Department. Nafstad stated the committee instead asked for
members that were interested in participating in the interview process and two indicated they
would like to participate. Sorensen stated that after the second interview, they hope to have a
finalist. Nafstad inquired at what Council meeting in March the offer of employment should
be approved. Hendrickson stated that the second meeting in March would be a long time for
a candidate to wait and would prefer to see it at the first meeting in March. Sorensen agreed.
Hendrickson stated that she is confident in the process that has been used and Hudson stated
he also felt it was a trustworthy process.
STMA Ice Arena Board
Hudson reported the Board heard a feasibility study from the Minnesota Amateur Sports
Commission (MASC). He stated they do pro bono work for organizations in Minnesota.
MASC determined there was demand for a second sheet of ice and that operations could
operate in the black. The Board authorized a phase two of the study to determine how a
second sheet of ice could be funded.
Hudson reported the Board discussed the budget for 2015 and there is a projected operations
deficit.
Planning Commission
Hudson reported the Commission voted 3 -0 to recommend approval of the rezoning for
Westbridge Community Church. He stated there were many present at the meeting in
support of the rezoning. He also reported that the Commission recommended denial of the
Nelson billboard variance. Brixius clarified it was a 2 -1 vote for recommending denial.
Brixius also stated that ultimately the Council will make the final decision for both
applications.
City Council Meeting Minutes Page 2
Regular Meeting of February 17, 2015
Brixius stated the Commission also recommended approval of amending variance criteria to
meet Minnesota State Statures.
Brixius stated that he will bring forward findings and resolutions for both approval and denial
at the next Council meeting for the Westbridge Community Church rezoning and Nelson
billboard variance requests.
B. Planning/Zoning
1). Variance Review Criteria
Brixius reported that Minnesota State Statutes have changed the criteria for variances and the
ordinance before Council will match the new State Statutes. The new language moves away
from proving physical hardship to proving non - economic practical difficulties. The need for
the variance cannot be created by the property owner and the request for the variance must be
reasonable. He reported they kept previous language that requires the applicant to prove the
need for a variance. The Planning Commission recommended approval of the ordinance.
Motioned by Hendrickson, seconded by Hudson, to adopt Ordinance 2015-01 Amending
Appendix A, Zoning Ordinance of the Albertville City Code, Related to Changes to
Chapter 500, Section 500.1 Variance Review Criteria. Ayes: Hendrickson, Hudson, and
Sorensen. Nays: None. Absent: Olson and Vetsch. MOTIONDECLARED CARRIED.
C. Legal
1). Sale of Prairie Run Lots
Couri reported the City acquired 17 lots from the State that went tax forfeit. There are two
standard cul -de -sac lots the City now owns and staff is proposing to sell those lots with
sealed bids. Staff has received several calls from interested parties that are interested in the
lots. The minimum bid would be $35,000 to maximize proceeds to the City. If the City
pursues a sealed bid process, the City will be required to take the high bid received or reject
all bids.
Couri explained the history of the special assessments on the properties. He also explained
there are also litigation costs that the City incurred during trial with the previous developer.
Motioned by Hendrickson, seconded by Hudson, to advertise for bids for the sale of Lots
35 and 37, Block 2, Prairie Run consistent with the proposed advertisement. Ayes:
Hendrickson, Hudson, and Sorensen. Nays: None. Absent: Olson and Vetsch. MOTION
DECLARED CARRIED.
D. Finance — None
E. City Clerk — None
F. Public Works/Engineering — None
G. Building — None
City Council Meeting Minutes Page 3
Regular Meeting of February 17, 2015
H. Administration
1). City Administrator's Update
Nafstad stated he recently met with representatives from STMA Youth Hockey and MASC
to discuss next steps. MASC will move forward with looking for financing solutions to fund
a second sheet of ice at the arena.
Nafstad stated that the City was approached by Shop St. Michael to discuss the possibility of
changing it to Shop STMA to include Albertville businesses. This would not be a function of
the City. Hendrickson stated that if it does happen, she would like it advertised on the City's
website.
Nafstad stated staff opened bids for the 57th Street NE improvement project and bids came in
at figures similar to last year.
Sorensen inquired about the scheduled workshop prior to the next City Council meeting.
Brixius stated the meeting will be to set 2015 priorities and reaffirm goals and policies for the
community for the next ten years.
Sorensen inquired of Pastor Curran on the timing of when the church building would be
constructed. Curran reported that it depends on the financing for Westbridge Community
Church. Brixius stated that there are additional costs and items to consider such as traffic
access, preliminary and final plat, and site and building plan review. Couri added that they
may need to do a traffic study /analysis when the property is platted.
Sorensen inquired about current taxes that are paid yearly on the property. Couri replied the
City's portion is approximately $4,000.
Sorensen would like to see Planning Commission minutes included in the City Council
agenda packets.
Nafstad reported they have received FEMA funds.
Nafstad reported that he and Mayor Hendrickson attended Transportation Day at the Capital.
They attended several meetings and that resulted in the opportunity to testify in front of the
House Transportation Committee in support of Corridors for Commerce funding
opportunities.
Sorensen inquired about the status of the added Public Works position. Nafstad replied staff
is working on the job description and will be tailoring the description largely for parks. The
position will be advertised in the coming months with a start date targeted for July.
City Council Meeting Minutes Page 4
Regular Meeting of February 17, 2015
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
February 23
Joint Powers Water Board, 6:30 p.m.
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Parks Committee, 8:00 p.m.
March 2
City Council, 7:00 p.m.
March 9
STMA Ice Arena Board, 6:00 p.m.
March 10
Planning Commission, 7:00 p.m.
March 16
City Council, 7:00 p.m.
March 23
Joint Powers Water Board, 6:30 p.m.
6
Parks Committee, 8:00 p.m.
March 30
Joint Governance Meeting, 6:00 p.m., St. Michael City Center
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10. ADJOURNMENT
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Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 8: 07 p.m. Ayes:
Hendrickson, Hudson, and Sorensen. Nays: None. Absent. Olson and Vetsch. MOTION
DECLARED CARRIED.
Respeqfully submitted,
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KimberlyX Olson, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of February 17, 2015