2015-04-06 City Council MinutesNbertvine
sa�Wr vrn wrw ro our un..
ALBERTVILLE CITY COUNCIL
Monday, April 6, 2015
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:03 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, and Vetsch
Absent: Council member Hudson
7:00 PM
Others Present: City Administrator -PWD Adam Nafstad, City Planner Al Brixius, Finance Director
Tina Lannes, and City Clerk Kimberly Olson
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM — (time reserved 5 minutes)
There was no one present to speak.
5. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda.
Motioned by Olson, seconded by Sorensen, to approve the Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the March 16, 2015 regular City Council meeting minutes as presented
B. Approve the March 16, 2015 Joint City Council and Planning Commission meeting
minutes as presented
Page 1
C. Authorize the Monday, April 6, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
D. Adopt Resolution No. 2015 -008 approving Corporate Signers for the City of Albertville
Olson inquired why the Charter Communications bill for payment for the Arena actually lists the
STMA United Soccer Association. Lannes indicated that the City only has the one account for
Charter Communications and she would correct that.
Motioned by Olson, seconded by Sorensen, to approve the Consent Agenda as presented Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.)
Fire Board
Sorensen indicated the Board would be looking at a Joint Powers Agreement in the upcoming
months. Nafstad stated that the Board felt it should go to both the Albertville and Otsego City
Councils before any work on the agreement is conducted.
Joint Powers Water Board
Vetsch stated they may want to look for an alternate for the Board and Hendrickson indicated they
sometimes do not have enough members present at the meetings.
2). Appointment to Parks Committee
Clerk Olson reported the Parks Committee met and interviewed two applicants for the vacancy on
the committee. The committee's recommendation to Council was to appoint Larry Boller to the
position.
Clerk Olson also reported the committee spoke about the number of residents that makes up the
committee. Olson reported that the resolution addressing the Parks Committee allows four residents,
two Council members, and a staff person. The committee had inquired if it would be possible to also
appoint the other applicant they had interviewed for the vacant position. Couri had indicated staff is
reviewing the City Code and resolutions that address both the Planning Commission and Parks
Committee and will bring that forward to a future meeting. The Council was not opposed to another
member on the committee and felt they could address it when that review happens. Hendrickson
was not sure if they needed two Council members on the committee. She suggested removing one
Council member from the committee if they appoint an additional resident; they would just have to
appoint an alternate.
City Council Meeting Minutes Page 2
Regular Meeting of April 6, 2015
Motioned by Hendrickson, seconded by Olson, to appoint Larry Boller to the Parks Committee
based on the recommendation of the Parks Committee. Ayes: Hendrickson, Olson, Sorensen, and
Vetsch. Nays: None. Absent. Hudson. MOTION DECLARED CARRIED.
B. Public Works/Engineering
1). 57th Street NE /Church of St. Albert Improvements
Nafstad reported that the project was advertised and eight bids were received. The low bid came
from Omann Brothers in the amount $874,612.28. The project will consist of complete replacement
of pavement, curb and gutter, sidewalks, and municipal utilities. The reconstruction will also widen
the street to match the newer segments of 57�h Street NE and will complete the sidewalk on the north
side of the street.
The City's portion of the cost would be approximately $699,000 and $175,000 would be the Church
of St. Albert. The right -of -way costs involved are about $53,000. Sorensen inquired what the low
bid was last year and Nafstad replied it had come in at approximately $824,000.
Olson inquired about road closures. Nafstad replied full street closure would need to occur for a
minimal amount of time. He stated that access to the Church does need to be maintained and there
are milestones in place in the project to ensure that. Sorensen inquired on the start date and Nafstad
replied it would be no sooner than June 15, after Friendly City Days. It would be completed no later
than October 15.
Sorensen was concerned about the amount of traffic on 57th Street NE, as well as the intersection
with Main Avenue NE, and how notification would be done. Nafstad stated he notifies Wright
County dispatch and there will be some type of notice to residents whether it is an open house, utility
bill insert, or door to door notification.
Vetsch inquired about the flooding around Lambert Avenue NE and Nafstad new storm sewer will
be put in from Lambert Avenue NE to Main Avenue NE. There currently is no storm sewer there.
Nafstad stated the church as signed the agreement.
Motioned by Hendrickson, seconded by Vetsch, to approve Resolution 201 5 -009 entitled a
Resolution Approving Plans and Specifications and Accepting Low Bid for the 2015 — 57`h Street
NE and Utility Improvements and Approving Right -of -Way and Construction Agreement with the
Church of St. Albert contingent on the Church of St. Albert signing the Agreement and providing
written notification authorizing the City to accept the Low Bid. Ayes: Hendrickson, Olson,
Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTIONDECLARED CARRIED.
C. City Clerk
1). Set Law Enforcement Update Workshop
Vetsch inquired about the additional hours of law enforcement coverage. Nafstad replied they will
be adding four additional hours in July and a letter has been sent to the Sheriff's Office for that. He
stated the City will need to review if the four additional hours of service are adequate before moving
forward with an additional fours. Even thou the
need four looked at a total of eight additional hours
over the course of several years, they may only
Page 3
City Council Meeting Minutes
Regular Meeting of April 6, 2015
Vetsch stated he believed they still needed an additional roaming car for northeast Wright County.
He stated that it may be helpful if the northeast Wright County administrators jointly ask the County
for more coverage with another roaming car.
Hendrickson would like Sheriff Hagerty to address how the department monitors and responds to
public safety concerns on social media.
Motioned by Hendrickson, seconded by Sorensen, to set a Law Enforcement Update Workshop for
Monday, April 20, 2015 at 6:30 p.m. in the City Council Chambers. Ayes: Hendrickson, Olson,
Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED CARRIED.
D. Administration
1). Advertisement of Full -time Public Works Position (pgs 28 -29)
Motioned by Sorensen, seconded by Olson, to Authorize Public Works to advertise for a full -time
Maintenance Worker Level 1. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None.
Absent: Hudson. MOTION DECLARED CARRIED.
2). School Funding Letter (pgs 30 -31)
Nafstad replied they received a letter at the Joint Governance Meeting with St. Michael and STMA
School Board on disparity in school funding with a request for the City Council to endorse the letter
prior to it being sent to elected State leaders.
Olson stated that one third of the City is not in the STMA School District and was not sure how the
letter would affect those in the Elk River School District. Nafstad believes Elk River is in a similar
disparity range.
Motioned by Sorensen, seconded by Hendrickson, to endorse the letter prepared by the STMA
School Board to be sent to elected State Leaders. Ayes: Hendrickson, Olson, Sorensen, and
Vetsch. Nays: None. Absent. Hudson. MOTION DECLARED CARRIED.
3). City Administrator's Update (pgs 32 -33)
Nafstad invited the Council to attend the swearing in of Fire Chief Eric Bullen on Thursday, April 9.
He stated staff will be presenting the Fire Service awards at the April 20 meeting. He stated they
will also be bringing forward Tax Increment Financing for Mold Tech at the April 20 meeting.
Nafstad reported they will be working on restoration and erosion control at the 54th Street
NE/Barthel Industrial Drive NE project.
Nafstad reported that repairs to the street in the Greenhaven neighborhood may be needed this year.
He stated the area also needs water and sewer connections, but believes the cost is not feasible. He
stated the current street is in very poor condition and they would need approximately $160,000 for
the street reclamation. Though the project was not budgeted, staff would be able to use reserves to
fund the project. Sorensen stated that if they do wait another year to do the project, it will be even
costlier.
Page 4
City Council Meeting Minutes
Regular Meeting of April 6, 2015
E. Legal
Couri reported there is an upcoming meeting with the Prairie Run Homeowners Association.
F. Planning/Zoning -None
G. Finance -None
H. Building -None
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
April 13
STMA Ice Arena Board, 6:00 p.m.
April 14
Planning Commission, 7:00 p.m.
Joint City Council/Planning Commission, 7:30 p.m.
April 20
Local Board of Appeal and Equalization, 5:30 p.m.
Council Workshop with Sheriff's Office, 6:30 p.m.
City Council, 7:00 p.m.
April 27
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
May 2
Spring Cleanup Day, 7:00 a.m. — 1:00 p.m.
3150 Lander Ave NE, St. Michel
May 4
City Council, 7:00 p.m.
May 11
STMA Ice Arena Board, 6:00 p.m.
May 12
Planning Commission, 7:00 p.m.
May 15
Explore Your Parks Night (multiple parks), 6:00 — 8:00 p.m.
May 18
City Council, 7:00 p.m.
May 25
Memorial Day, City Offices Closed
May 26
Joint Powers Water Board, 6:30 p.m.
10. ADJOURNMENT
Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 7.57p.m. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent. Hudson. MOTIONDECLARED
CARRIED.
Respec)fuily submitted,
Kimberl . Olson, rty Clerk
City Council Meeting Minutes Page 5
Regular Meeting of April 6, 2015