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2015-05-04 City Council Minutes1bcrtvillc Sm A Taw, UAW ab C4 Uf. ALBERTVILLE CITY COUNCIL Monday, May 4, 2015 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, and Fire Chief Eric Bullen 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. PUBLIC FORUM There was no one present at the meeting to speak. 5. AMENDMENTS TO THE AGENDA Nafstad added Fire Joint Department as Item 2 under City Council. Motioned by Sorensen, seconded by Hendrickson, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 14, 2015 Joint Planning Commission and City Council meeting minutes as presented Page 1 B. Approve the April 20, 2015 Local Board of Appeals and Equalization meeting minutes as presented C. Approve the April 20, 2015 City Council workshop meeting minutes as presented D. Approve the April 20, 2015 regular City Council meeting minutes as presented E. Authorize the Monday, May 4, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request F. Reduce Letter of Credit No. 2220 held as security for the Hunters Pass 2nd development to no less than $37,170, conditioned on any outstanding balances owed to the City being paid in full G. Approve a Temporary 3.2% Malt Liquor License for the Knights of Columbus for the 2015 Albertville Friendly City Days festival held in Central Park H. Approve a Temporary 3.2% Malt Liquor License for the Albertville Lions Club for June 12 -14, 2015 for the 2015 Friendly City Days celebration I. Approve a One -Day Temporary Intoxicating Liquor License for the Albertville Lions Club for June 11, 2015 for the 2015 Friendly City Days celebration J. Approve the Friendly City Days Committee request for street closings and modified Central Park hours identified in the attached Friendly City Days Committee letter to the City Council K. Accept Fire Department Update Hendrickson had a minor amendment to the April 14, 2015 Joint Planning Commission and City Council minutes. Motioned by Hendrickson, seconded by Hudson, to approve the Consent Agenda as amended Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc) Parks Committee Hudson reported they had a Parks Committee meeting and discussed the details for Explore Your Parks Night on Friday, May 15. He stated they also discussed ordering shirts that easily identify members of the Parks Committee during the event. Hudson also suggested name tags as an option. 2). Joint Fire Department Nafstad inquired if Council would like to meet again to discuss this topic prior to the June Fire Board meeting. Sorensen stated there are a lot of issues to consider before moving forward with a joint fire department. Couri stated that both Albertville and Otsego would have their own issues and concerns to bring to the table for discussion. City Council Meeting Minutes Page 2 Regular Meeting of May 4, 2015 Nafstad reported he would include this topic on one of the regular City Council agendas in June. B. Finance 1). 2015 Budget Amendment Lannes reported that in the course of the annual audit, the auditors recommended that capital be taken out of the general fund. She added that GASB regulations no longer allow transfers for administrative fees from the general fund and those expenses will go directly into the enterprise funds. She has made those changes and it does not change the amount of the levy for the year. Motioned by Sorensen, seconded by Hudson, to approve the Resolution No. 2015-015 entitled a Resolution Adopting the 2015 Amended Budget. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. C. Public Works/Engineering 1). Private Utility Lease Nafstad reported that Arvig Enterprises, Inc. is a large telecommunications provider that is looking for an area to place an additional utility shed near their current utility building. The owner of the property currently leasing to Arvig did not indicate any interest in leasing additional space to Arvig. The proposed site is adjacent to the Wastewater Treatment Facility. The proposed agreement would be an original five year lease to include four additional five year terms. Nafstad stated Arvig would be required to pay property taxes on their portion of the site that the utility shed will be located on. Olson inquired if the proposed area would be needed for the future Wastewater Treatment Facility expansion and Nafstad replied any expansion would move towards the north and should not be an issue. Motioned by Sorensen, seconded by Hudson, to approve the attached site lease agreement between the City of Albertville and Arvig Enterprises, Inc. Ayes: Hendrickson, Hudson, Olson. Sorensen, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. D. City Clerk 1). Set Budget Workshops for 2016 Budget — Discussion Council discussed possible meeting dates and whether they should be held before or after the regular City Council meetings in August. Motioned by Hendrickson, seconded by Sorensen, to set budget workshops immediately following the regular City Council meetings of August 3, 2015 and August 17, 2015. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). July City Council Meeting Schedule — Discussion Clerk Olson inquired if Council was interested in possibly cancelling the July 6 City Council meeting in case there is lack of a quorum. City Council Meeting Minutes Page 3 Regular Meeting of May 4, 2015 Olson stated he wanted to ensure that a cancelled meeting would not push back any development applications. Hendrickson, Olson, and Sorensen indicated they would be present. Nafstad stated they would keep the meeting scheduled. E. Planning/Zoning — None F. Building — None G. Legal —None H. Administration 1). Albertville Friendly City Days Social Event — Discussion Nafstad reported last year was the first year the Council held the social event during Friendly City Days rather than an athletic event. He inquired if they would like to do the same this year. Hendrickson indicated she had received positive feedback on the event. Nafstad stated they would distribute an invitation to the event to the various boards and surrounding cities. 2). City Administrator's Update Nafstad indicated that Westbridge Community Church had approached staff about bringing a revised application back to the City Council for reconsideration and plans on doing so at the June 1, 2015 City Council meeting. Sorensen inquired how many times an applicant can bring forth the same or similar application after going through the Planning Commission and City Council approval process. Couri explained that a rezoning application cannot be brought back within a year unless certain criteria are met. In this case, a majority of the Council must find there are changed circumstances relating to the application or a supermajority of the Council (4/5 vote) must agree to reconsider the application. Couri indicated that the first question Council will need to consider is not whether to rezone the property, but whether they should consider reviewing the application again. Nafstad reported that on behalf of Old Castle Glass, Scannell Properties is pursuing the City's offer for the City -owned industrial park lot to be a second site for Old Castle. Staff is working with bond counsel to develop a draft TIF contract and anticipate that Scannell will submit site and building plans mid -May for June's Planning Commission meeting. Nafstad stated he is working on notices to residents for the 57`h Street NE improvement project. Nafstad reported Spring Cleanup Day went well, although the number of residents from Albertville was down. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS May 11 STMA Ice Arena Board, 6:00 p.m. May 12 Planning Commission, 7:00 p.m. May 15 Explore Your Parks Night, 6:00 p.m. - 8:00 p.m. May 18 City Council, 7:00 p.m. May 25 Memorial Day, City Offices Closed May 26 Joint Powers Water Board, 6:00 p.m. (Tuesday) City Council Meeting Minutes Page 4 Regular Meeting of May 4, 2015 June 1 City Council, 7:00 p.m. June 8 STMA Ice Arena Board, 6:00 p.m. June 9 Planning Commission, 7:00 p.m. June 10 -14 Albertville Friendly City Days June 15 City Council, 7:00 p.m. June 22 Joint Powers Water Board, 6:30 p.m. 10. ADJOURNMENT Motioned by Vetsch, seconded by Sorensen, to adjourn the meeting at 7.55 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Respectfully submitted, A � z 24��' -*1 Kimberly Olson, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of May 4, 2015