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2015-06-01 City Council MinutesNbertville ALBERTVILLE CITY COUNCIL Monday, June 1, 2015 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Attorney Mike Couri, City Planner Al Brixius, and Fire Chief Eric Bullen 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM — (time reserved 5 minutes) Chris Loch, 5342 Kahler Drive NE, spoke to the Council with regard to traffic speeds and traffic safety along Kahler Drive NE, 53`d Street NE, and Karston Avenue NE. Mr. Loch indicated that the posted speed limit for these streets is 30 mph, however, the streets are designed with multiple S- curves that reduce sight lines along the streets which presents concerns for traffic safety for automobiles traveling the speed limit. He and his neighbors have witnessed numerous close calls between motorists and pedestrians, and motorists and residents, entering or exiting their lots. The neighborhood is comprised of young families with children and they are concerned that an accident will occur if speeds are not reduced and/or other traffic safety features are not implemented along this street. City Attorney Mike Couri explained that the 30 mph speed limit is set by the State for local streets. A lesser speed limit of 25 mph may be allowed by State Statutes for residential streets for a length of one -half mile of length or less. Mr. Loch questioned whether adding stop signs to three -way intersections would be an option. Council member Olson indicated that if stop signs are excessively used, motorists will tend to ignore these signs with rolling stops. This gives a false sense of security. Council member Vetsch suggested having a Sheriff Deputy periodically park in the neighborhood to catch speeders. He stated that their presence will deter speeders and slow down traffic. Page 1 Mayor Hendrickson stated the Council will bring this issue to the attention of the City Administrator/Engineer and ask him for some options to deal with this issue. Once he has time to examine the issue, the Council could discuss it an upcoming workshop. Council thanked Mr. Loch for bringing this issue to their attention. 5. AMENDMENTS TO THE AGENDA The agenda was amended to add Resignation Letter for Building Tech position. Motioned by Hendrickson, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the May 18, 2015 regular City Council meeting minutes as presented B. Authorize the Monday, June 1, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Motioned by Hendrickson, seconded by Vetsch, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) There were no updates. B. Fire 1). Fire Update There were no questions on the update. 2). Emergency Operations Plan Bullen reported that Wright County recently updated their Emergency Operations Plan. The County's Emergency Management Division and Chief Bullen agreed that it would be appropriate for City Council Meeting Minutes Page 2 Regular Meeting of June 1, 2015 the City of Albertville to adopt the Wright County Plan. He indicated it may be helpful if there is a future emergency incident and the plan could help with federal funding or mutual aid. Vetsch inquired about the details of the plan and Bullen responded that the plan is quite lengthy and addresses a lot of FEMA guidelines. Each city in Wright County has their own section in the plan and there is a resource list the cities can use. Bullen clarified the federal government wants the smallest unit available to deal with emergency incidents. He explained Albertville would still oversee emergency incidents at the City level, but Wright County has additional resources the City may not. The plan has vetted out potential contractors for cities to use in an emergency incident. He indicated that adopting the plan essentially puts the paperwork in a starting place to request federal funding if needed during an emergency incident, increasing the odds of receiving funding, compared to if the City did not have an adopted plan in place. Olson inquired if the adoption of this plan is for an interim amount of time. Bullen replied that Wright County has already identified several locations within Albertville as possible hazardous sites. He stated that if Albertville were to develop their own plan, it would contain many redundancies which are already in the Wright County Emergency Operations Plan. Hudson stated he would like to review the plan to see if there are any areas of concern specific to Albertville. Bullen indicated they could review the plan annually and adopt the plan annually if needed. Hendrickson explained that part of the new Fire Chief's position was to address an Emergency Preparedness Plan as there were concerns the City did not have one adopted. Vetsch indicated he was supportive of coordinated efforts, but had concerns that the City could be billed. Bullen replied the City of Albertville is covered under the plan regardless and there is no cost associated with adopting the plan. Court stated there is no legal basis for the County to ask the City for a fee relating to the plan. Motioned by Sorensen, seconded by Olson, to approve Resolution 2015 -023 adopting the Wright County Emergency Operations Plan. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Peach. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Bullen informed the City Council that he and Public Works Supervisor Guimont attended a workshop and learned the cities of Albertville and Otsego do not have mutual aid agreements for their Public Works equipment. Eight cities including St. Michael and Rogers do have mutual aid with several other cities. He stated the City may want to consider entering a mutual aid agreement with either Otsego or the other cities. C. Legal 1). Joint Powers Fire Agreement Court reported there are several main issues that would need to be resolved if the City were to enter into a Joint Powers Fire Agreement. The purpose of the memo outlining the issues is to give the Albertville City Council members that serve on the Fire Board an idea how the entire Council views the issues. City Council Meeting Minutes Page 3 Regular Meeting of June 1, 2015 Vetsch inquired about State Fire Aid. Bullen stated that State Aid would only change if the structure of the Fire Department changed (more firefighters) or an increase in area coverage. Hudson stated that it is important they realize this is a long term commitment and even though they may wish to include a way to exit the Joint Powers Fire Agreement, they should not plan for failure. He would like to find a way to ensure they are looking out for the best interest of the entire area that is covered, similar to a fire district, and not what is just best for each City. He inquired how the representation for the Joint Powers Fire Board would be constructed. Couri stated that the Board could set their own budget or the cities could. He suggested that elected officials make up the Board with two members each and a fifth member of a third party that could break any tie votes. Council discussed the make up the representation of the possible Board. Couri stated they must have some mechanism in place that can resolve tie issues as they may have to move quickly on some issues. Hudson stated there is a check system in place to prevent unrealistic budget requests if elected officials make up the Joint Powers Fire Board, as the elected officials will be up for election and will be hearing from taxpayers and members of the community. Sorensen agreed that they are rated by how the budgets are set. Bullen stated the largest goal is the service provided. Hudson stated he would like the Board to operate as one entity. Couri suggested they have some type of comprehensive plan to guide the Board. Hendrickson left the meeting at 7:40 p.m. Olson inquired how the agreement would be drafted. Couri stated Albertville cannot draft the agreement, it should be members of both cities, ideally the members of the current Fire Board. Sorensen inquired if the Albertville Fire Board members could present these issues at the next Fire Board meeting and Couri stated it would be a good idea to let the Fire Board know of these potential issues in advance of the next meeting. Brixius stated that right now Albertville is the service provider and they do not know what the service expectations are that Otsego has and suggested they inquire of Otsego what their needs are. He stated they could start with broader topics and work back towards the details, such as a setting a budget. Couri reiterated this will be a long process. 2). City Attorney Report Couri reported there will be another closing on a Prairie Run lot. Couri stated he received a call from a lawyer working for Westbridge Church and he believes the attorney is working to help Westbridge through the re- zoning process with the City of Albertville. Old Castle Building Envelope will be expanding on a City -owned lot the City has offered them and staff will be presenting the item at the next Council meeting for approval. D. Finance — None E. City Clerk — None City Council Meeting Minutes Page 4 Regular Meeting of June 1, 2015 F. Public Works/Engineering — None G. Planning/Zoning — None H. Building —None I. Administration 1). Resignation Letter Olson reported that the City Administrator received a resignation letter from Sue Schwalbe, the current Building Permit Technician/Administrative Assistant. Olson stated that he asked the Administrator to evaluate the position prior to advertising it. Couri explained that any changes to the position would need to come back to the Council. Olson stated the Administrator mentioned hiring temporary help in the interim. Hudson inquired about the compensation for temporary. Couri replied the cost for temporary help would most likely fall within the already budgeted compensation for the position. Motioned by Olson, seconded by Sorenson, to accept the letter of resignation and authorize hiring of temporary help. Ayes: Vetsch, Hudson, Olson, and Sorenson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. 2). City Administrator's Update The Council discussed the number of applications for the Public Works position that was advertised and were surprised they received 114 applications. Couri stated there were discussions in the past to put utilities in the Greenhaven streets and reconstruct the road. He stated that the cost to do so and the assessments that would be associated with it would be too great to do the project at this time. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS June 2 Parks Committee, 8:00 p.m. June 8 STMA Ice Arena Board, CANCELLED June 9 Planning Commission, 7:00 p.m. June 10 -14 Friendly City Days June 15 City Council, 7:00 p.m. June 22 Joint Powers Water Board, 6:30 p.m. July 2 Independence Day Observed, City Hall Closed July 3 Independence Day Observed, Public Works Closed July 6 City Council, 7:00 p.m. July 13 STMA Ice Arena Board, CANCELLED July 14 Planning Commission, 7:00 p.m. July 20 City Council, 7:00 p.m. July 27 Joint Powers Water Board, 6:30 p.m. City Council Meeting Minutes Page 5 Regular Meeting of June 1, 2015 JUNE Su M Tu W Th F Sa c 1 2P" 3 4 5 6 _ 7 ice 8 9 aFCO1 Q 11 112 13 . Ak cc 15 16 17 18 19 20 21 JP 22 23 24 25 26 27 28 29 30 24 25 26 JP27 10. ADJOURNMENT JULY Su M Tu W Th F Sa 1 j 2 3 4 5 cc 6 7 8 9 10 11 12 ice 13 1 15 16 17 18 19 cc 20 21 22 23 24 25 26 JP27 28 29 30 31 Motioned by Hudson, seconded by Olson, to adjourn the meeting at 8:15 p.m. Ayes: Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. Respectfully submitted, Kimberl A. Olson, rty lerk City Council Meeting Minutes Page 6 Regular Meeting of June 1, 2015