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2015-07-20 City Council Minutesy NbertAlle "WftCWjU1� ALBERTVILLE CITY COUNCIL Monday, July 20, 2015 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:24 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Hudson, Sorensen, and Vetsch Absent: Councilmember Olson 7:00 PM Staff Present: City Administrator -PWD Adam Nafstad, City Planner Al Brixius, Finance Director Tina Lannes, Fire Chief Eric Bullen, and City Clerk Kimberly Olson 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present to speak at the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added Compost Site Discussion as Item 13. Motioned by Vetsch, seconded by Hudson, to adopt the Agenda as amended. Aye: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the July 6, 2015 regular City Council meeting minutes as presented B. Authorize the Monday, July 20, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Page 1 C. Approve the Contract for Law Enforcement Services from the Wright County Sheriff's Office for 2016 and 2017 D. 2nd Quarter Budget to Actual report E. Accounts Receivable report Vetsch asked that Item C be discussed prior to approval. Vetsch indicated he had concerns with the additional four hours of service as crime has been shown to be trending down. He would like to discuss the item in 2016 to evaluate if the additional hours will be needed for 2017. Nafstad replied that the Council may annually review the contract and the City would need to provide notice to Wright County before August 2016 if there are to be changes to the hours of service. Motioned by Hendrickson, seconded by Sorensen, to approve the Consent Agenda as presented Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent. Olson. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Planning. Commission Hudson reported the Planning Commission heard a request for a Conditional Use Permit to relocate a home to PID 101 - 500 -111 -101. He stated that the City Planner would like to update the sign ordinance and had inquired if the Planning Commission was in favor of doing so. Brixius stated the current sign ordinance is difficult to follow and interpret and he feels it would be helpful to restructure the outline of the sign ordinance. He would like to bring forward the anticipated costs for such a review to the City Council. Vetsch stated that Neighbor's Saloon and Eatery has had a temporary off premises sign up for much longer than a temporary sign can be issued for. He asked staff to address the issue. He concerns that if these issues are not addressed, even more widespread violations of city ordinances will occur across Albertville. Fire Board Sorensen reported that at the Board meeting, he felt the Board would like Albertville to take the lead in the Joint Powers discussion. Nafstad reported the city administrators were tasked with listing options available to the Board for the bulleted items the Albertville City Attorney had put together addressing some of the larger issues. Sorensen stated they would also like to have a workshop with both City Councils. City Council Meeting Minutes Page 2 Regular Meeting of July 20, 2015 B. Fire 1). Fire Department Update Bullen reported that he spoke with the State Fire Marshal regarding a joint powers agreement versus a fire district. Bullen stated National Night Out is on August 4 and they have received two requests for a fire truck to visit block parties. Bullen reported they will need to hire Reserve Firefighters as their numbers will be down by the end of the year and the department is authorized to have 33 firefighters. Hendrickson stated there was some confusion on social media regarding the weather sirens and she asked if that information could be put out in the community. She also inquired about weather radios. Lannes reported the City had purchased the radios for residents to buy and the left over ones were given as prizes during Explore Your Parks Night. C. Planning/Zoning 1). Finken Zoning Inquiry Brixius reported that the applicant would like to apply for a Conditional Use Permit to utilize the parcel north of the Shoppes at Prairie Run to sell 6 -10 high quality garden sheds. Brixius reported that the property is zoned B -2 and does not allow sales lots. Temporary seasonal sales are allowed in the district, but the definition in the code is fairly limited to what is considered seasonal sales. Staff had determined that sheds did not fall under the definition of temporary seasonal sales. Brixius stated that the Council may expand the definition of temporary seasonal sales to allow this use. He indicated the applicant would need to comply with the standards outlined for temporary seasonal sales and stated this may prompt others to seek a similar request. He stated the applicant will need to understand this is a temporary arrangement and not a permanent sales lot; it would need to be on a hard surface and not in the right of way. Sorensen inquired where the sales would take place and Brixius explained the applicant has an office in the adjacent lot. Nafstad stated this was a unique request. Hudson would like to see a way for property owners, using whatever mechanism necessary, to be allowed to use their property in an interim use until it is developed. Brixius suggested if Council wishes to allow the use, it should be under either an interim use permit or a temporary seasonal sales permit, so that there is an expiration to the sales. Brixius stated his concern is the overall look. Hendrickson agreed and inquired how they follow up on maintenance such as mowing. Brixius stated it can be part of the requirements, but the applicant must also adhere to the code on maintaining grass and weeds. Brixius strongly recommended that the area be a paved surface so that the sales area is clearly defined. Nafstad inquired if they could look at an alternative surface because it is a temporary permit. Brixius replied that the code does not specifically say it must be a paved surface, but does say it cannot be on a landscaped surface. City Council Meeting Minutes Page 3 Regular Meeting of July 20, 2015 Sorensen would like to hear what the Planning Commission has to say regarding the request and Hendrickson agreed. Hudson would like to hear from the applicant on their vision for the area. Brixius stated he would forward the request for the Planning Commission for discussion. 2). Food Trucks at Albertville Premium Outlet Mall Brixius reported there was a request for a mobile food truck at the Outlet Mall and upon review of the application and site plan, it was noted that the location of the truck would be on the plaza within 200 feet of the Subway restaurant at the mall. The code specifically states that mobile food trucks must maintain at least a 200 foot distance from established restaurants. The mall has been able to relocate the truck to meet the requirement, but would prefer the food trucks to be on the plaza and they also had safety concerns regarding pedestrians crossing traffic to get to the food trucks. Brixius stated there were two options that could resolve the situation: 1) draft an exception to the 200 foot setback to allow shopping center owners to allow an MFU within 200 feet of an established restaurant within the shopping center or 2) amend only the Outlet Mall PUD to allow an MFU within 200 feet of an established restaurant within the Outlet Mall. Sorensen was supportive of allowing the exception. Hudson felt the first option was most fair to all. Vetsch suggested they pursue the second option and wait to see if there is a request from one of the other shopping centers before pursuing the first option. Nafstad inquired to the cost of each option and Brixius replied the first would be the most inexpensive. The second option would make the Outlet Mall pursue a PUD amendment and it would be up to staff and Council to decide whether to pass that cost along to the Outlet Mall. D. Finance — None E. City Clerk —None F. Public Works/Engineering — None G. Building —None H. Legal —None I. Administration 1). Tax Forfeit Properties Nafstad reported there are three tax forfeit lots up for sale the City may have an interest in: Parcel 101500014313, a portion of 51St Street NE east of Lannon Avenue NE. Parcel 101086000020, the storm water ponds located in the Albertville Crossing plat (Coborn's). Parcel 10 15 00011400, a wetland parcel located north of the railroad and immediately west of Barthel Industrial Drive NE across from the Marine property. City Council Meeting Minutes Page 4 Regular Meeting of July 20, 2015 Motioned by Sorensen, seconded by Vetsch, to Adopt Resolution No. 201 5 -029 Requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. 2). City Administrator's Update Nafstad reported there were two recent liquor license violations and staff is planning on sending the $500 invoice to each for the civil fine relating to liquor violations. Nafstad stated the recent rains impacted the construction at 57th Street NE. Vetsch inquired if the project could have been started a week earlier. Nafstad replied the sidewalks and the church parking were started the week after Friendly City Days. Nafstad reported that Kraft Hockeyville USA will present a check to the STMA Youth Hockey Association on July 29. 3). Compost Site Discussion Nafstad reported this site came up at the meeting regarding the Westbridge reconsideration request. He inquired if the Council is interested in selling the lot. He stated he received a call inquiring how much the City would sell the lot for. The lot is one parcel and is about 20 acres. He stated they may want to look at reducing the size of the lot or allowing an additional use on the lot. Council discussed the parcel's proximity to the lake and how much of the lot to keep as compost. Vetsch stated they will want to make sure there is enough room in case there are strong storms that result in a lot of debris. Nafstad stated they have discussed several uses for the site such as activity fields, commercial use, activity dome, and a mix of residential and fields. Brixius stated that the parcel is zoned P /I, Public Institutional. Sorensen stated that if there are interested parties, he felt all City -owned properties could be for sale. Nafstad stated that the City would need to work with the County to determine market value for the lot. Brixius stated that it may need an appraisal if they are selling public land. Hudson stated they should determine what the City's needs are for the site and then consider selling the remainder of the lot. He said they must determine the size and capacity needed for the compost site and future needs. Vetsch stated that Otsego uses the site and the size will continue to grow. Nafstad inquired if Council sees this as the permanent site for the compost site. He stated there really is no other feasible lot for the compost site. Sorensen stated the site is established and the residents depend on it. Vetsch inquired if staff can talk to the School District to see how they doing with fields and if they are in need of more. Nafstad replied it is time to have that discussion and he will contact Dr. Behle. City Council Meeting Minutes Page 5 Regular Meeting of July 20, 2015 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS July 27 Joint Powers Water Board, 6:30 p.m. Tu Parks Committee, 8:00 p.m. August 3 City Council, 7:00 p.m. Sa Budget Workshop, Immediately following regular meeting August 10 STMA Ice Arena Board, CANCELLED August 11 Planning Commission, 7:00 p.m. August 17 City Council, 7:00 p.m. 2 Budget Workshop, Immediately following regular meeting August 24 Joint Powers Water Board, 6:30 p.m. Su M Tu W Th F Sa 1 J IM 4 5 CC 6 7 8 9 10 11 12 '" 13 15 16 17 18 19 CC 20 21 22 23 24 25 26 I JP27PK I 28 29 30 31 10. ADJOURNMENT AUGUST Su M Tu W Th F Sa 1 2 cc 3 4 5 6 7 8 9 Ice 10 12 13 14 15 16 cc 17 725 19 20 21 22 23 ''P24 26 27 28 29 Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 8:51 p.m. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. Respectfully submitted, Kimber A. Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of July 20, 2015