2015-08-03 City Council Minutes��
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ALBERTVILLE CITY COUNCIL
Monday, August 3, 2015
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Acting Mayor Vetsch called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Council members Hudson, Olson, Sorensen, and Vetsch
Absent: Mayor Hendrickson
7:00 PM
Staff Present: City Administrator -PWD Adam Nafstad, City Planner Al Brixius, Finance Director
Tina Lannes, Public Works Supervisor Tim Guimont, Water /Wastewater Supervisor John
Middendorf, Fire Chief Eric Bullen, and City Clerk Kimberly Olson
3. RECOGNITIONS —PRESENTATIONS —INTRODUCTIONS —None
4. PUBLIC FORUM
There was no one present to speak at the forum.
5. AMENDMENTS TO THE AGENDA
Motioned by Sorensen, seconded by Hudson, to adopt the Agenda as presented Aye: Vetsch,
Hudson, Olson, and Sorensen. Nays: None. Absent. Hendrickson. MOTIONDECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the July 20, 2015 City Council regular meeting minutes as presented
B. Approve the July 20, 2015 City Council workshop meeting minutes as presented
C. Authorize the Monday, August 3, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
Page 1
D. Accept Fire Department Update
E. Approve purchasing a Ford F550, complete with dump box, Boss V -plow and light
package for $59,106
F. Approve Pay Estimate No. 1 to Omann Brothers Paving, Inc. in the amount $196,126.51
for 57`h Street NE & Utility Improvements
Motioned by Sorensen, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Vetsch, Hudson, Olson, and Sorensen. Nays: None. Absent: Hendrickson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Nafstad reported there will be no STMA lee Arena Board meeting for August. He also reported the
FYCC budget begins in September and will need to be approved at the August board meeting.
Vetsch mentioned the Joint Powers Water Board will be looking at delinquent bills. Hudson
reported the Board discussed accounts that were routinely delinquent and are found to be watering
during water restrictions. Vetsch reported the Board would manage the lease contracts for vendors
to have their antennae equipment on the water towers. Hudson stated they will be looking at best
practices for upcoming contract renewals.
Guimont reported they took a tour of all the parks in town except Towne Lakes.
B. Planning /Zoning
1). Albertville Premium Outlet Mail — Food Trucks
Brixius reported the Albertville Premium Outlet Mall (Outlet Mall) has requested an exception to the
regulation that mobile food trucks must be 200 feet away from an established restaurant. He stated
they are seeking to locate the mobile food trucks at their plaza area at the Outlet Mall and that
location is within 200 feet of the Subway restaurant. The Outlet Mall had concerns with pedestrian
safety if food trucks continue to operate in the parking lot. The 200 foot requirement was originally
incorporated to protect the brick and mortar food establishments in Albertville. He stated this is not
a zoning regulation, so it does not require a public hearing.
Motioned by Hudson, seconded by Sorensen, to adopt Ordinance No. 201 5 -06 approving an
amendment to Chapter 4 (Peddlers, Solicitors, and Transient Merchants), Section 4 -4 -6
(Additional Restrictions for Transient Merchants), to permit mobile food units (MFUs) within 200
feet of existing food establishments within a shopping center with approval of the shopping
center's owner. Ayes: Vetsch, Hudson, Olson, and Hendrickson. Nays: None. Absent:
Hendrickson. MOTION DECLARED CARRIED.
City Council Meeting Minutes Page 2
Regular Meeting of August 3, 2015
C. Public Works/Engineering
1). 2015 Greenhaven Street Improvements
Nafstad reported the scope of the project is reclamation and paving of the cul -de -sac streets, 58th
Street NE and 59th Circle NE. Bids were opened on July 28 and the low bid was $184,185.50 from
Omann Brothers. He stated that construction would be finished in late September and must be
completed by October 15.
Sorensen had concerns about resident access to their homes during the construction. Nafstad replied
that the construction will be fairly short lived and access will be maintained for the residents.
Vetsch inquired if soil corrections will be needed and Nafstad responded that he had that
contingency built into the amount of the contract.
Motioned by Vetsch, seconded by Sorensen, to approve Resolution No. 201 5 -031 entitled A
Resolution Approving Plans and Specifications and Accepting Low Bid for the 2015 Greenhaven
Street Improvements. Ayes: Vetsch, Hudson, Olson, and Sorensen. Nays: None. Absent.
Hendrickson. MOTIONDECLARED CARRIED.
2). Main Avenue NE Railroad Crossing
Nafstad reported that BNSF had provided an estimate of approximately $62,000 to repair the
crossing. He stated that it doesn't include paving the approach to the rail or traffic controls and he
estimated the paving costs to be about $15,000 for a total project cost of approximately $76,500.
Sorensen inquired about a 10% contribution from BNSF as previously mentioned. Nafstad replied
that it is 100% cost to the City and BNSF would only contribute that percent if safety improvements
were made.
Vetsch had concerns if both 57t" Street NE and Main Avenue NE were both under construction at the
same time. Nafstad responded it would be a fall project and Sorensen stated the detour would be
fairly easy around the railroad tracks.
Motioned by Hudson, seconded by Olson, to authorize the Public Works Director and City Clerk
to enter into an agreement with the BNSF Railway Company for the rehab of the existing railroad
grade crossing on Main Avenue NE. Ayes: Vetsch, Hudson, Olson, and Sorensen. Nays: None.
Absent. Hendrickson. MOTION DECLARED CARRIED.
D. Fire —None
E. Finance — None
F. City Clerk — None
G. Building —None
H. Legal —None
City Council Meeting Minutes Page 3
Regular Meeting of August 3, 2015
I. Administration
1). Administrative Assistant/Building Permit Technician Position
Nafstad reported that staff interviewed for the position and recommends Maeghan Becker be offered
the position. He stated that staff was impressed with the skills Maeghan demonstrated in her
interview.
Becker introduced herself to Council and reported she is excited for the position. She added that she
knows Albertville well as she grew up in Albertville.
Motioned by Olson, seconded by Sorensen, to direct staff to offer Maeghan Becker the full -time
position ofAdministrativeAssistantlPermit Technician at a starting wage of $19.49 per hour with
a one -step increase upon passing the probationary period performance review. The appointment
to the position is conditioned on successful completion of a background check. Ayes: Vetsch,
Hudson, Olson, and Vetsch. Nays: None. Absent. Hendrickson. MOTIONDECLARED
CARRIED.
Council welcomed Becker to the City.
2). Sign Code Update
Nafstad reported that many changes have been made to the sign code in the last ten years. He stated
that part of the City Code needs a review and reformatting to allow a more user friendly format. The
estimated cost is approximately $3,000.
Motioned by Hudson, seconded by Sorensen, to direct City staff and the Albertville Planning
Commission to undertake the update of the Albertville Sign Code for a cost not to exceed
$3,000.00. Ayes: Vetsch, Hudson, Olson, and Sorensen. Nays: None. Absent. Hendrickson.
MOTION DECLARED CARRIED.
Sorensen stated he is fine with reviewing the code, but wants to make sure it gets done right.
Hudson inquired about costs when it comes to ordinance changes and Nafstad responded that
typically when it comes to the zoning or subdivision sections of the Code, those costs generally fall
under planning fees. Otherwise, staff does ordinance changes in house.
Brixius stated this was brought forward to Council to make sure they were on board with need for
the review and the costs associated with it. He stated it is difficult when it comes to drafting sign
codes. Nafstad encouraged the Council to forward any of their suggestions to staff.
3). City Administrator's Update
Nafstad reported there is now online training for the Local Board of Appeals and Equalization. Both
Olson and Hudson were interested in the training.
Nafstad reviewed the invite from St. Michael to the bean bag tournament with St. Michael on Friday,
August 14.
City Council Meeting Minutes Page 4
Regular Meeting of August 3, 2015
Olson inquired about the money received from KRAFT Hockeyville and how the money will be
used. Nafstad stated it will be discussed at the next STMA Ice Arena Board meeting. Hudson stated
they will need to discuss if it will be used for a second sheet of ice. Lannes stated the money was
put into capital reserves until it is discussed and decided by the Board.
Hudson would like to review how sex offenders are addressed in the City Code when the City
Attorney returns.
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
August 10
STMA Ice Arena, CANCELLED
August 11
Planning Commission, 7:00 p.m.
August 17
City Council, 7:00 p.m.
I F
Budget Workshop, Immediately Following Regular Meeting
August 24
Joint Powers Water Board, 6:30 p.m.
September 7
City Offices Closed, Labor Day
September 8
City Council, 7:00 p.m.
September 14
STMA Ice Arena, 6:00 p.m.
TBD
Planning Commission, 7:00 p.m.
September 21
City Council, 7:00 p.m.
September 28
Joint Powers Water Board, 6:30 p.m.
9
Parks Committee, 8:00 p.m.
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10. ADJOURNMENT
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Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 7.44 p.m. Ayes: Vetsch,
Hudson, Olson, and Sorensen. Nays: None. Absent. Hendrickson. MOTION DECLARED
CARRIED.
Z77ffed,
Kimberl . Olson, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of August 3, 2015