2015-10-05 City Council MinutesNbertville
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ALBERTVILLE CITY COUNCIL
Monday, October 5, 2015
APPROVED MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Hudson, Sorensen, and Vetsch
Absent: Council member Olson
Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner
Al Brixius, Finance Director Tina Lannes, and Rich Hirstein
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM — (time reserved 5 minutes)
Ralph Munstertieger presented a conceptual plan for Heuring Meadows for B -3 Business along
CSAH 19 with residential apartments behind the B -3 zoning. He stated they are pursuing a market
study on workforce and senior housing and have yet to receive the results back. He asked for
feedback from the Council and stated he realized the density would need to be scaled back. He
stated that B -2 zoning would not work at the property location. Vetsch inquired what the difference
would be from a B -2 to B -3 zoning. Brixius stated that B -3 could allow gas stations and cautioned
that they identify the need for the site before any rezoning is pursued. Vetsch inquired about
housing similar to the senior cottages to the north and Munstertieger stated they need to see the
results of the market study. Munstertieger would like to see a restaurant/drive -thru along CSAH 19
and wants to pursue the B -3 zoning. Hendrickson stated she is willing to look at workforce housing
concepts. Hudson will support what the market drives for housing, but inquired about the need for
the zoning change along CSAH and if the B -3 would allow a restaurant or drive -thru. Brixius
reported that generally when they review a drive -thru, they permit it either under a Conditional Use
Permit or Interim Use permit which allow for conditions on visual, audio, etc. Vetsch stated that the
market may show need for certain housing, but they also have to weigh what the taxpayers want in
the community. Nafstad asked Munstertieger to keep them apprised of their progress. Sorensen
indicated he would like to hear more as Munstertieger moves forward.
Josh Eull, 11541 56h Street NE, wanted to check in on the status of the drainage issues along his
property and the block. Nafstad stated that the direction from the last meeting was to place the drain
Page 1
tile and they are working on easements with several other property owners. Nafstad stated Eull will
need to build the swale and the City will place the drain tile to the shortest route to the pond. He
stated that the City cannot install or maintain drain tile without a drainage and utility easement on
Eull's property and several others properties. He stated he did not have a second phase. Sorensen
inquired if this could be completed yet this year and Nafstad replied it could.
Vetsch inquired what the ordinance requirements for drainage were when the plats were developed.
Brixius and Couri clarified that developers are required to submit a drainage plan that the City must
approve and verify the City has easement over where it drains to, but there were no requirements that
stated drainage or swales must be on the rear yard lot line.
5. AMENDMENTS TO THE AGENDA
Motioned by Hendrickson, seconded by Hudson, to approve the Agenda as amended. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent. Olson. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the September 21, 2015 regular City Council meeting minutes as presented
B. Approve the September 30, 2015 City Council special meeting minutes as presented
C. Authorize the Monday, October 5, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
D. Approve Pay Estimate Number 4 and Final to Omann Brothers Paving, Inc. in the amount
of $33,992.40 for 2013 Street, Trail and Utility Improvements
E. Approve Partial Pay Estimate 2 to Omann Brothers Paving, Inc. in the amount of
$265,641.29 for 57h Street NE Street and Utility Improvements
F. Approve 3rd Quarter Accounts Receivable report
G. Approve 3rd Quarter Budget to Actual report
H. Approve Utilities Department Update
I. Approve Resolution 2015 -033 entitled a Resolution Adopting a Decrease in Debt Service
Levies
Motioned by Hendrickson, seconded by Vetsch, to approve the Consent Agenda as presented.
Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
City Council Meeting Minutes Page 2
Regular Meeting of October 5, 2015
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Fire Board
Sorensen reported Joint Powers Fire was discussed and an update will be presented at the next City
Council meeting. Tate Mills, Assistant Fire Chief, was awarded the Fire Officer of the Year by the
Minnesota State Fire Chiefs Association. Sorensen stated Mills was nominated by someone outside
of Albertville who knew of Mill's efforts to hire a full -time Fire Chief. He will be given the award
in Duluth on Friday, October 23, 2015.
B. Fire — None
C. Finance — None
D. Public Works/Engineering — None
E. Planning /Zoning — None
F. Building — None
G. City Clerk
1). Set Joint Meeting with the City of St. Michael and STMA School Board
Nafstad stated the meeting will be to discuss a possible second sheet at the STMA Ice Arena and he
is looking for feedback on format of the meeting or what Council would like to see at the meeting.
Sorensen stated he would like to see two things: 1) both Albertville and St. Michael come with the
numbers it would take to fund the second sheet and 2) what the needs of the School Board are.
Motioned by Hudson, seconded by Sorensen, to set a Joint Meeting with the City of St Michael
and STMA School Board for Monday, October 12, 2015 at 6.30 p.m. in the Albertville City
Council Chambers. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent:
Olson. MOTION DECLARED CARRIED.
H. Legal
1). City Attorney Report
Couri updated the Council on the Prairie Run Homeowners Association.
I. Administration
1). Recycling Contract
Nafstad reported the contract is up at the end of 2015. For the last five years, they have received
good service from Republic Services and their current contract has some features other cities do not
such as: monthly charge per household not cart, snowbird and vacant property clause, no fuel
escalation, a fixed rate, and no charge for extra carts. He presented the following options:
City Council Meeting Minutes Page 3
Regular Meeting of October 5, 2015
Option 1: Pursue a 5 -year contract renewal with Republic Services with options for an
annual increase, increases in years 3 and 5, or increase in year 3 only for inflation.
• 5 years with 3% annual increase = $3.29, $3.39, $3.49, $3.59, $3.70
• 5 years with increase in years 3 and 5 = $3.29, $3.29, $3.54, $3.54, $3.80
• 5 years with increase in year 3 = $3.29, $3.29, $3.62, $3.62, $3.62
Option 2: Pursue a 2 1/2 - year (30 months) contract renewal, including inflation, with
Republic Services.
Option 3: Advertise Request for Proposals (RFP's) for a new recycling contract.
Nafstad stated that with the 5 -year renewal with Republic, all three options work out to be the same
cost to the resident. He stated they also have funds to buy down the rates for awhile. Sorensen
stated he has not heard the need to use those funds for additional recycling services or events, and
after reviewing what is involved with an RFP, he would be supportive of a renewal with Republic.
Nafstad stated that RFP's will not provide an apples -to- apples comparison as each vendor has
different terms.
Sorensen inquired if the Council is interested in using the recycling for anything other than a buy
down of the monthly cost to the resident and the consensus was to use it as a buy down. Sorensen
suggested laddering out the buy down over several years, rather than two years, to reduce the
monthly cost. Hudson cautioned that a buy down in the latter part of five years may have more of an
impact because when the contract expires in five years, the cost will most likely jump at that time.
Hirstein said that if they go with the 5 -year Republic renewal, in five years the cost of the carts will
be amortized, so they wouldn't have so much of a cost jump. Sorensen stated he liked the option of
the 5 -year renewal with only one increase in year three; he felt the less change in rates would reduce
calls.
Motioned by Sorensen, seconded by Hendrickson, directing staff to pursue a 5-year contract
renewal with Republic Services S years with increase in year at the following rates: $3.29, $3.29,
$3.62, $3.62, $3.62. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent.
Olson. MOTION DECLARED CARRIED.
2). City Administrator's Update
Nafstad reported he has not seen the agreement for BNSF for the Main Avenue NE railroad crossing
repairs.
Vetch inquired about the drain tile in the 57th Street NE Street and Utility Improvements Project.
Nafstad replied those homes will ultimately be connected to storm water utilities.
Sorensen inquired about the Greenhaven improvements and Nafstad replied they would be milling
within the week.
City Council Meeting Minutes Page 4
Regular Meeting of October 5, 2015
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
October 12
STMA Ice Arena Board, 6:00 p.m.
October 13
Planning Commission, 7:00 p.m.
October 19
City Council, 7:00 p.m.
October 26
Joint Powers Water Board, 6:30 p.m.
November 2
City Council, 7:00 p.m.
November 9
STMA Ice Arena Board, 6:00 p.m.
November 10
Planning Commission, 7:00 p.m.
November 11
City Offices Closed, Veterans Day
November 23
Joint Powers Water Board, 6:30 p.m.
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Parks Committee, 8:00 p.m.
November 26 & 27
City Offices & Public Works Closed, Thanksgiving
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Motioned by Hendrickson, seconded by Hudson, to adjourn the meeting at 8:23 p.m. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent. Olson. MOTIONDECLARED
CARRIED.
Respec llhsu mi ffed,
Kimberly A lson, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of October 5, 2015