2015-10-19 City Council MinutesA 1bertvi j j£
ALBERTVILLE CITY COUNCIL
Monday, October 19, 2015
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Acting Mayor Vetsch called the meeting to order at 7:05 p.m.
2. ROLL CALL
7:00 PM
Present: Acting Mayor Vetsch and Council members Hudson and Sorensen. Hendrickson arrived at
7:09 p.m.
Absent: Council member Olson
Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Clerk
Kimberly Olson, Robert Zagorski, Jodi Pederson, and George Finn
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
There were no presentations.
4. PUBLIC FORUM — (time reserved 5 minutes)
There was no one present to speak.
5. AMENDMENTS TO THE AGENDA
Motioned by Sorensen, seconded by Hudson, to approve the agenda as presented Ayes: Vetsch,
Hudson, and Sorensen. Nays: None. Absent. Olson and Hendrickson. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the October 5, 2015 regular City Council meeting minutes as presented
Page 1
B. Authorize the Monday, October 19, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.)
Planning Commission
Hudson reported the Commission reviewed the current sign code and he stated that suggested
revisions will be brought forward to Council in order to see if Council has any objections to the
revisions prior to the public hearing at the next Planning Commission meeting.
A. Public Works/Engineering
1). License to Construct Pool in Drainage Easement (pgs 30 -36)
Nafstad reported the owner of the property located at 10332 Karston Avenue NE would like to build
a pool in their rear yard and the majority of the rear yard is covered by a drainage and utility
easement. Normally, no building can occur within such an easement. Staff cannot determine why
the easement on the property is as large as it is, but believes it was likely due to wetlands. He stated
that it appears the pool could be constructed without significant impact to drainage or utilities. Per
conversation with the City Attorney, it appears a license agreement with the homeowner would be
most appropriate. Nafstad stated they would not want to vacate the easement and if the easement is
needed for wetland purposes, the homeowner would be required to bring it into compliance. Couri
clarified that this would not alter drainage of other properties in the area.
Vetsch questioned why the pool would be placed in the easement when that is generally not allowed.
Nafstad stated that normally the rear yard easement is five to ten feet from the rear lot line and this
one begins 13 feet behind the home. Staff could not find documentation for why the easement is so
large, but it does not appear that it will impact any drainage.
Motioned by Hudson, seconded by Sorensen, to approve License Agreement for Lot 1, Block 5
Cedar Creek north to allow construction of a swimming pool within a drainage and utility
easement. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson.
MOTION DECLARED CARRIED.
B. Fire —None
C. Finance —None
D. City Clerk —None
E. Planning/Zoning — None
City Council Meeting Minutes Pa °!e 2
Regular Meeting of October 19, 2015
F. Building — None
G. Legal — None
H. Administration
1). Arena Joint Meeting Follow Up — Discussion
Nafstad reported the school district will be discussing a second sheet of ice. He reported that the
school needs to identify what the needs of the boys and girls hockey program are. He stated that the
school district also needs to look at seating needs. He reported there is a way the school can levy
without voter approval. He stated that the school district clearly heard the two cities and is looking
at options.
Nafstad stated the date of the ice arena tour had changed. He stated the consensus of the St. Michael
City Council is that if the school does not participate, the second sheet would not be built for varsity
games. Hendrickson felt one option would be to build room for bleachers at the time the second
sheet is constructed and then install bleachers at a later date. Nafstad responded by that would
require the building be sized for future bleachers and would add to the costs.
Vetsch inquired about the lacrosse association using the facility in off -peak times and Sorensen
stated other groups have shown interest in using the facility. Vetsch stated that other local ice arenas
do the same.
Both Sorensen and Hendrickson felt there is value to having the area in town although it is difficult
to determine what that value is. Hendrickson felt the arena is in a good location next to the park.
Nafstad stated that the arena is a unique partnership of Albertville, St. Michael, and the school
board; and is not found in many other communities.
Council discussed having the voters decide at an election. Sorensen stated that if the second sheet
fails at a vote, it would be very hard to justify raising the levy to move forward with a second sheet.
Hendrickson stated that she does not think a second sheet will only benefit hockey and sees it as a
community use. Sorensen stated it could be considered as an extension of the City's parks. Nafstad
stated that currently some groups are turned away or cannot be accommodated. He stated that
outdoor ice rinks are not a viable option.
Hudson stated he would like to see a number of items on the record and they were:
• He stated that with a voter approved bond, residents may consider funding from either the
city or the state as a tax and ultimately the money is coming out of their pockets regardless of
how the second sheet is funded.
• Funding the arena means that there are other projects or needs that will not be funded.
• The Council needs to consider future projects and needs it will face in the future. An
example would be the required improvements and upgrades to the Wastewater Treatment
Facility.
City Council Meeting Minutes Page 3
Regular Meeting of October 19, 2015
Sorensen indicated that he can see the school's position and concerns regarding future funding.
Hendrickson stated that the school also faces disparity issues as well. She also felt that sports in
education are beneficial and athletics are important for kids.
Nafstad reported that it seems the consensus is that the second sheet does not hinge solely on the
whether they receive the Mighty Ducks grant and Hudson agreed.
Sorensen stated that the STMA YHA will need to pay back the $500,000 bank loan and he
questioned if they will also be able to handle ice time rates.
2). Albertville- Otsego Joint Fire Advisory Committee Update
Nafstad reported that the Fire Advisory Committee is beginning to address the larger issues and
questions associated with moving towards a joint powers fire agreement. The Committee
recommended entering into a memorandum of understanding to ensure both Otsego and Albertville
Councils are on the same page and to memorialize the intent of both groups.
Nafstad reported that Fire Chief Bullen informed the Committee of a grant to help with the
formation of a draft joint powers fire agreement.
Nafstad indicated that it will be a lengthy process. Sorensen mentioned that the current five year
contract will be coming due. Nafstad stated that a joint powers fire agreement does not need to be in
place by the time the current contract is up and there are other options they could pursue in the
meantime.
Vetsch inquired if the grant funds would need to be paid back if a joint powers fire agreement was
not reached and Nafstad replied it would not.
Vetsch wanted to make sure voting rights are addressed.
Hudson stated he likes the idea of a memorandum of understanding as it gives them something to
look back on and to record the history of the discussions.
Hendrickson thanked the Council members serving on the Committee for their time and effort.
3). City Administrator's Update
Nafstad provided on update on cleaning services at City Hall.
Nafstad reported they are moving ahead with the easement agreements for the Lachman drain tile.
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
Hendrickson reported that she and Hudson attended the I -94 ribbon cutting ceremony in Rogers on
October 13.
City Council Meeting Minutes Page 4
Regular Meeting of October 19, 2015
October 26
Joint Powers Water Board, 6:00 p.m.
M
Parks. Committee, 8:00 p.m.
November 2
City Council, 7:00 p.m.
F
Budget Workshop, Immediately Following Regular Meeting
November 9
STMA Arena Board, 6:00 p.m.
November 10
Planning Commission, 7:00 p.m.
November 11
City Offices Closed, Veterans Day
November 16
City Council, 7:00 p.m.
November 23
Joint Powers Water Board, 6:30 p.m.
7
Parks Committee, 8:00 p.m.
November 26 & 27
City Offices Closed, Thanksgiving
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10. ADJOURNMENT
NOVEMBER
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Motioned by Hendrickson, seconded by Hudson to adjourn the meeting at 8:39 p.m. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTIONDECLARED
CARRIED.
Respeytfully submitt ed
Kimberly . Olson, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of October 19, 2015