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2015-11-02 City Council MinutesAlbertville IU*IWftC" UP- ALBERTVILLE CITY COUNCIL Monday, November 2, 2015 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Finance Director Tina Lannes, Fire Chief Erick Bullen, City Clerk Kimberly Olson, and Roger Lucy 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Shop STMA Presentation and Resolution Hendrickson presented current Shop STMA President, Rick Petrich, a resolution proclaiming November 22 -28, 2015 as Shop STMA Week. Petrich stated there are over sixty St. Michael and Albertville businesses that participate in Shop STMA. Motioned by Hendrickson, seconded by Hudson, to approve Resolution No. 201 5 -034 proclaiming November 22 -28, 2015 as Shop STMA Week. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: MOTIOND DECLARED CARRIED. 4. PUBLIC FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA Lannes removed Consent Item E from the agenda and it was placed as Item B4 under Finance. Motioned by Hudson, seconded by Sorensen, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 1 Regular Meeting of November 2, 2015 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 12, 2015 joint meeting minutes as presented B. Approve the October 19, 2015 regular City Council meeting minutes as presented C. Authorize the Monday, November 2, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve Resolution No. 2015 -035 Approving the Application and Permit for an Off -site Gambling Permit for the STMA Youth Hockey Association to conduct a raffle on March 12, 2016 at the STMA Ice Arena, located at 5898 Lachman Avenue NE Motioned by Sorensen, seconded by Hendrickson, to approve the ConsentAgenda as amended. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Abstain: Olson. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Parks Committee Vetsch asked that the minutes of the most recent Parks Committee meeting be included in the next City Council packet. B. Finance 1). 2015 Certification of Uncollected Utility Bills and Invoices (pgs 27 -31) Lannes reported that annually the City must send notification of certification to properties with outstanding utility bills or invoices. If those debts are not paid prior to November 16, 2015, the City may levy that debt to be collected with real estate taxes. She stated that the City Council must allow those wishing to contest the certification to comment. There was no one present to comment. Hudson questioned why the Westbridge Community Church fees were dropped. Nafstad said he proposed that the unpaid amount be waived as the application and review process was somewhat unique. Lannes stated that the city has been trying to collect the fees since March. Nafstad stated the outstanding balance is because the applicant incurred costs in excess of the application escrow. Olson inquired if both Westbridge and the property owner signed off on the application and Brixius City Council Meeting Minutes Page 2 Regular Meeting of November 2, 2015 stated they did. Brixius stated the applicant was informed that excess costs would be possible. Council agreed they would like to see the costs incurred by the landowner and Westbridge be collected and not waived. Lannes reported that she will move forward with certifications and bring the Westbridge\Leuer fees back at the next regular meeting for certification. Motioned by Hudson, seconded by Olson, to Approve Resolution No. 2015 -037 entitled a Resolution Certifying the 2015 Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. 2). Recycling Fund Options and Reserve Lannes reported Council asked to receive several options to help buy down the costs to residents for their monthly recycling fee. She presented four options to Council. Sorenson and Hudson stated they preferred the Option 4 as it only had one increase in left a reserve balance in 2020. Council directed staff to use Option 4 to buy down the recycling costs. This would have an increase in year three of the contract and also leaves a reserve of $18,000 for use in future years. 3). Enterprise Budgets — No Action Needed Lannes reviewed the enterprise budgets. In wastewater, they are not covering depreciation. The same is for water and also some operating costs. She mentioned there are two more years of increases to the base rates for sewer and water. 4). LMCIT No -Fault Sewer Back -up and Water Main Break Coverage Lannes reported the League of MN Cities requires them to adopt the resolution before they can issue the next year's premium. Couri reported that it is somewhat unusual to have the resolution before the quote and would only be contingent upon an acceptable insurance rate and benefit cap level. Motioned by Hendrickson, seconded by Hudson, to Approve Resolution No. 2015 -036 Establishing Limited Clean Up and Property Damage Protection for Sewer Back -Ups and Water Main Breaks for Water and Sewer Customers contingent upon an acceptable insurance rate and benefit cap level, Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. C. Planning /Zoning 1). 601h Street NE Right -of -Way Concept Brixius reported that staff had met with the building owner of El Bamba restaurant regarding improved parking at the intersection of 60th Street NE and Main Avenue NE. Improvements to the intersection align with the City's visioning study goals and Brixius presented a draft concept for the improvements. They would include thirteen new parking spaces, concrete curbs, landscape design, trees that would still allow viewing of the City's entrance sign, and shrub screening of the parking areas. Nafstad stated they would ultimately like to have sidewalks on both sides of Main Avenue NE. Sorensen inquired about funding and Nafstad replied these improvements would be City Council Meeting Minutes Page 3 Regular Meeting of November 2, 2015 incorporated into a larger project. Nafstad also said landscaping would likely be done by Public Works over time. Sorensen inquired about the car wash site. Brixius replied there are no concrete plans for the site, but the owner of the El Bamba building has an interest in making sure the corner looks good. Motioned by Hendrickson, seconded by Vetsch, to approve the design concept for the 60`" Street NE rights -of -way and initiate moving ahead with implementation of the project. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. D. Fire 1). Fire Update Bullen reviewed the calls for service for the month. He stated he has submitted the grant for a turn- out gear washer. They received five applications for Reserve Firefighter and interviews should take place in November, so that the new reserves can be in place in for the beginning of the year. The new command vehicle has arrived and will be outfitted with graphics and lights soon. Bullen reported that Assistant Fire Chief Mills was recognized as Fire Officer of the Year and there were well over 700 people in attendance at the event in Duluth. Mills received a standing ovation at the event and both Nafstad and Council member Sorensen were present. Vetsch thanked them for attending such an important event. 2). Purchase of Self Contained Breathing Apparatus Bullen reported the SCBA's have reached their 10 -year life and the SCBA's must meet the National Fire Protection Agency's (NFPA) standards and the NFPA does not allow for refurbishing or partially replacing them. He stated that due to the cost being above $100,000, they are required to go out for competitive bid unless items are found on the State bidding list. The alternative would be to pursue the Assistance to Firefighter Grant (AFG). This grant could be used for other items, but Bullen would like to pursue the competitive bid in order to receive 2015 pricing as the 2016 pricing is nearly $20,000 more. Motioned by Olson, seconded by Sorensen, to go out for competitive bid for the purchase of new SCBA. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. E. City Clerk — None F. Public Works/Engineering — None G. Building —None H. Legal —None City Council Meeting Minutes Page 4 Regular Meeting of November 2, 2015 I. Administration 1). City Administrator's Update Nafstad stated there is a letter of support for the Mayor to sign for a Shared Service Grant for the Joint Powers Fire Board. Vetsch inquired about the grant tying the City to a time limit to establish the Joint Powers Agreement. Bullen stated the grant is for the exploration of a possible Joint Powers Agreement. Nafstad added this grant does not mandate the City to enter into a Joint Powers Agreement. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS Hendrickson stated that she will not be able to attend the next Joint Powers Water Board meeting. November 9 STMA Ice Arena Board, 6:00 p.m. November 10 Planning Commission, 7:00 p.m. November 11 Veterans Day, City Offices Closed November 16 City Council, 7:00 p.m. November 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. November 26 & 27 Thanksgiving, City Offices Closed November 30 Joint Governance Meeting, 6:00 p.m. School District Offices (West Middle School) December 7 Truth -in- Taxation Hearing, 6 +:30 p.m. City Council, 7:00 p.m. December 14 STMA Ice Arena Board, 6:00 p.m. December 21 City Council, 7:00 p.m. December 24 & 25 Christmas Eve /Day, City Offices Closed December 28 Joint Powers Water Board, 6:00 p.m. Dec. 31 /Jan. 1 New Years Day City Offices Closed Dec. 31, Public Works Closed Jan.I City Council Meeting Minutes Pa e Regular Meeting of November 2, 2015 10. ADJOURNMENT Motioned by Vetsch, seconded by Sorensen, to adjourn the meeting at 8:17p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Respectfiffly silbraitted, Kimberly . Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of November 2, 2015