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2015-12-07 City Council MinutesA1bertvijj-e � U ALBERTVILLE CITY COUNCIL Monday, December 7, 2015 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Finance Director Tina Lannes, and City Clerk Kimberly Olson Others Present: Roger Lucy, Jeremy Dominick, Chris Hanson, Bob Zagorski, Michael McShane, Troy Crank 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present to speak at the forum. 5. AMENDMENTS TO THE AGENDA Motioned by Hendrickson, seconded by Hudson, to approve the Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the November 16, 2015 regular City Council meeting minutes as presented Page 1 B. Authorize the Monday, December 7, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve Resolution No. 2015 -041 adopting the City of Albertville Investment Policy 2015 Version Hudson had a minor correction to the November 16, 2015 City Council minutes. Motioned by Hendrickson, seconded by Hudson, to approve the Consent Agenda. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS A. Proposed Reassessment Of Costs for the Installation of Municipal Improvements ( "Prairie Run Improvements ") To Lot 2, Block 1, T Square Business Park And Related To Improvements To CSAH 19 (pgs 17 -22) Couri reported that municipal improvements were made on the property in 2005 and the property was assessed for those improvements. In 2007, there was an assessment on the property for improvements to CSAH 19. These assessments were never paid and the property eventually went tax forfeit. He stated the property was recently purchased by a private party and the new owner has requested that the City completely remove the assessments or that the assessments be drastically reduced. Earlier this year, the City had the opportunity to acquire this property, but the Council chose not to as it was believed it would take several years for the property to recover to sufficiently pay off the assessments. Couri stated the special assessments ultimately need to be recovered to break even on the Prairie Run development. Couri stated the Council may extend the number of years the special assessments can be paid back to provide easier payments. Hendrickson opened the public hearing. There were no comments and Hendrickson closed the public hearing. Motioned by Hudson, seconded by Sorensen, to approve Resolution No. 201 5 -042, Resolution Adopting Reassessment on Tax Forfeited Property. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Fire Business Meeting Olson reported the 2016 Fire Department calendar was printed and distributed. The group set the date for the holiday party for January 23, 2016. City Council Meeting Minutes Page 2 Regular Meeting of December 7, 2015 2). Parks Committee Meeting Notes There was no discussion. 3). Arena Design Committee Appointments Nafstad reported that at the last joint meeting between the cities of Albertville, St. Michael, and the STMA School Board, it was directed that each group appoint two members to the design committee for the second sheet of ice as well as two members from STMA YHA and one member from the high school. Motioned by Vetsch, seconded by Olson, to appoint Nafstad and Sorensen to the design committee. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. B. Finance 1). 2016 Final Levy and Budget Lannes stated that the Council must decide whether to approve the final levy and budget for either 3.98% or 4.98 %. Nafstad stated that if they went with 4.98 %, the $35,000 could be used for arena improvements or a second sheet of ice. Sorensen inquired where it would go if the entities did not pursue a second sheet of ice. Lannes replied it would be undesignated capital. Hendrickson would like to see it go to road improvements if not used for the arena. Hudson stated previous discussions that had included the additional $35,000 had been motivated by the need to ladder out costs for the second sheet of ice. He felt it seems that the cart has been put before the horse since they are generally in the preliminary discussion of a second sheet and no formal action has been taken. He stated he would not be inclined to vote for the 4.98% and would support the 3.98% levy. Sorensen stated the tax statements reflected the 4.98% and no one spoke at the Truth -in- Taxation hearing. He stated it was a matter of if they wanted to have that amount in there if the second sheet moves forward. Hendrickson and Vetsch agreed there are many upcoming projects that will need capital reserve funding. Motioned by Vetsch, seconded by Olson, to Approve Resolution No. 201 5 -043 entitled a Resolution Adopting Property Tax Levy Collectible in 2016 (for 4.98%); and, approve Resolution No. 201 5 -044 entitled a Resolution Adopting the 2016 Final Budget. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: Hudson. Absent: None. MOTIONDECLARED CARRIED. C. Legal 1). Tax Forfeit Properties Couri reported that the City had previously approved purchasing three tax forfeit properties for public use (one as a road, one as a storm water pond, and one as a wetland). The Wright County Attorney's Office has requested the City re -adopt the resolution with a change to some of the technical language that would meet different statutory provisions. He stated this was purely technical in nature and the cost of the properties is expected to be little or no cost. City Council Meeting Minutes Page 3 Regular Meeting of December 7, 2015 Motioned by Hendrickson, seconded by Olson, to Adopt Resolution No. 201 5 -045 Requesting The State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). City Attorney Report Hudson inquired what powers the design committee for the second sheet of ice would have. Nafstad replied it is not a governing committee and would make recommendations back to each entity. The group would only be an advisory committee. D. Fire —None E. City Clerk —None F. Public Works/Engineering — None G. Planning/Zoning — None H. Building —None I. Administration 1). STMA Ice Arena Tentative Development Schedule Nafstad stated that the draft development schedule will likely change, specifically individual tasks. He reported he had met with bond counsel to review the legal components and requirements of tax abatement. He stated that MASC had adjusted the completion schedule relating to the Mighty Ducks grant. Nafstad informed the council that staff developed a page on the website with relevant documents related to the second sheet of ice discussion such as the feasibility study, market demand study, draft schedule, and previous concepts. Sorensen stated he would like to see a Frequently Asked Questions (FAQ's) page to address tax abatement, cost, etc. Hendrickson stated that Shakopee had issued a good communication piece documenting how they financed their community center. Sorensen stated he wanted to make sure correct facts are available for concerned citizens to view. Olson suggested the link be placed at the top of the home page. Council discussed areas of the draft schedule where the process could be stopped before large amounts of money were spent on the process. Those stopping points are signing of joint agreement and approval of concepts and plans. Hudson would like to see the draft schedule to address where and when the public can comment on the project. Hendrickson stated she had no issues with the tentative schedule. Jeremy Dominick, 10380 Karston Avenue NE, said the impact would be tough on families and should not be taxpayer funded. He stated there are transparency issues and families and businesses in the area are struggling. He stated that the levy increase just approved cancels out the cost of living increase that people receive. He questioned why hockey practices could not be held on City Council Meeting Minutes Page 4 Regular Meeting of December 7, 2015 outdoor rinks. Dominick questioned the bank loan the STMA YHA received. Nafstad replied that YHA is to have the $1 million upfront to help with preliminary consulting and design work. Chris Hanson of STMA YHA clarified the terms of the bank loan the group had received and terms of payback. Motioned by Olson, seconded by Sorensen, to Support Proposed Schedule as a Tentative Project Outline. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Federal Lobbying Services — Andy Burmeister (Lockridge, Grindal, Nauen) Andy Burmeister from LGN was present at the meeting. He stated that the firm works with communities to assist with federal lobbying needs. He stated LGN has offices in Minneapolis and Washington D.C. They have experience working with Economic Development and Transportation lobbying and can help to raise the visibility of Albertville's priorities. 3). City Administrator's Update Nafstad stated that staff works very hard to make sure items and information are available to the public and he stated they have limited resources. He stated the FAQ sheet is a manageable task, but staff has not received a lot of feedback. Olson felt that the City has done a very good job of making documents available and does not believe there is a transparency issue. He emphasized that videos are available to view to see actual comments. Hudson stated that there are two different perspectives at play. One is the insider perspective that the City is compliant with posting requirements. He reported that the second perception is those who feel their voice doesn't count and would not come to the counter at City Hall to seek out information. Perhaps they need to look at doing something different for those projects that are unusual and different in scope. He inquired about part-time help to assist with communications, especially during budget season. He stated that the information is there for people who are actively looking for it; there are those residents that expect to be notified when something is happening. Hendrickson stated that more communication costs money or they could look for a volunteer. Hendrickson stated that Council members shouldn't have to announce events on their Facebook, but she also as a taxpayer doesn't want to pay for staff to sit on Facebook. Olson stated that they must be fair in regards to other City projects such as rezoning or signs, etc. Sorensen agreed and inquired where does it stop and what projects should be targeted. They would have to determine what point staff would have to begin social media engagement. It was agreed that the city should look at this closely during the next budget season. Nafstad asked Council to let staff know if they have concerns with communication. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS Hendrickson reported there is a Wright County Economic Development Partnership event at the St. Michael Movie Theater at 4:00 p.m. on Thursday, December 10, 2015. December 14 STMA Ice Arena Board, 6:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of December 7, 2015 December 21 City Council, 7:00 p.m. December 24 & 25 Christmas Eve /Day, City Offices Closed December 28 Joint Powers Water Board, 6:00 p.m. Dec. 31 /Jan. 1 New Year's Day, (City Offices Closed Dec. 31, Public Works Closed Jan. 1) January 4 City Council, 7:00 p.m. January 6 Fire Advisory Committee, 6:00 p.m. January 11 STMA Ice Arena Board, 6:00 p.m. January 12 Planning Commission, 7:00 p.m. January 18 Martin Luther King, Jr. Day, City Offices Closed January 19 City Council, 7:00 p.m. January 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. 10. ADJOURNMENT Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 8:38 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, c Kimberly . Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of December 7, 2015