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2016-01-04 City Council MinutesNbertville Sm" Town UW". My QV Uh. ALBERTVILLE CITY COUNCIL Monday, January 4, 2016 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:03 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Finance Director Tina Lannes, Public Works Supervisor Tim Guimont, City Clerk Kimberly Olson, and Robert Zagorski 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA Motioned by Hendrickson, seconded by Vetsch, to approve the Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 21, 2015 regular City Council meeting minutes as presented B. Approve the November 30, 2015 Joint Governance meeting minutes as presented C. Authorize the Monday, January 4, 2016 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve the Sign Code Summary Ordinance and authorize its publication Page I Olson had a minor correction to the December 21, 2015 minutes to reflect his absence from the meeting. Council discussed whether a Council member should abstain from voting on minutes if the Council member was absent from that meeting. Couri advised approving minutes is a perfunctory duty of the Council and they should be able to vote upon the minutes. Vetsch felt it looks better if the absent member abstains. 7. PUBLIC HEARINGS — None S. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) There were no updates. B. Public Works/Engineering 1). Snow Plowing and Ice Control Policy Nafstad reported the policy was last updated in 2004. There were several updates that reflect the League of MN Cities model policy. He stated the policy outlines what areas the Public Works Department plows. He indicated they do not plow trails, but try to do sidewalks as time allows. Hendrickson inquired if the City would save money if the sidewalks were not plowed by City staff. Nafstad indicated staff tries to plow all sidewalks the day after a snowfall. Guimont stated the sidewalks generally take a whole day for one person plus the cost of running the equipment. Sorensen felt Public Works does a good job with plowing and he has heard more compliments than complaints from residents. Nafstad indicated staff would post the policy on the City's website. Motioned by Hendrickson, seconded by Olson, to adopt Resolution 2016 -001 Establishing City of Albertville Policy on Snow Plowing and Ice Control. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Finance 1). 2016 Fee Schedule Nafstad reported that staff reviewed the annual fee schedule and identified what fees are set by the City Code and what fees are set by resolution. The proposed 2016 schedule is now significantly shorter than in years past. He reported that staff also noticed some inconsistency in fees set in the Code and will be working to bring forward a comprehensive Code amendment to Council later in the year. Nafstad reported there were no changes in fees except for park rentals. These fees were changed to match the City of St. Michael's due to FYCC scheduling the park rentals for both cities. City Council Meeting Minutes Page 2 Regular Meeting of January 4, 2016 Vetsch inquired about the rental dwelling fees. He had been under the impression the fee was $100 every two years, rather than each year. Nafstad clarified the annual fee is $100 with a required inspection every two years. Clerk Olson indicated that some rentals require follow up inspections to correct issues found during the original inspection and Nafstad reported that the rental licensing is not a revenue generator for the City. Hendrickson inquired about the business license fee for massage therapy establishments. Clerk Olson indicated that the inspection and background check are included in that fee. Motioned by Hendrickson, seconded by Hudson, to approve Resolution No. 2016 -002 adopting 2016 fees set by resolution of the City Council. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. D. Planning/Zoning 1). Planning Commission Appointments Brixius reported there are two expiring terms on the Planning Commission. Commissioners Ron Klecker and Natalya Lindberg have both indicated their interest to serve another term and their attendance and participation during their terms was good. He indicated there have been others who have indicated their interest to serve on the Planning Commission. Brixius stated Council had several options they could consider: • Re- appoint the current members • Open the process to others that have indicated interest • Advertise the terms citywide Council discussed adding an alternate to the commission. Brixius stated the City Code was recently amended to allow the Council liaison to vote if there is not a quorum in attendance, but there are several options open to the Council. He indicated the January Planning Commission meeting is likely to be cancelled, so they would have time before the February Planning Commission meeting. Council discussed the role an alternate would play or adding a sixth member. Brixius indicated that the Code would need to be amended but would not need a public hearing at the Planning Commission since it is not a zoning issue; rather it could be amended by the Council. Olson inquired about the process of notifying Council of expiring terms on the commissions and how and when they advertised. Brixius replied they could look at the process for future years. Olson had concerns that if Planning Commissioners are just renewed to their terms without opening the process to all, it has the perception it is a closed process. Couri indicated that if there are six members, the quorum would need to be four. Hendrickson inquired if the Personnel Committee would do interviews if they chose that route. Nafstad indicated it might be better to have the Council as a whole do the interviews, perhaps in a workshop. City Council Meeting Minutes Page 3 Regular Meeting of January 4, 2016 Council directed staff to come back at a future meeting with options for the Council to consider. Motioned by Olson, seconded by Hendrickson, to table the 2016 Planning Commission Appointments to a future meeting. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. E. Fire — None F. City Clerk —None G. Building —None H. Legal —None I. Administration 1). City Administrator's Update Nafstad reviewed the training opportunities for the Council to train for the Local Board of Appeals and Equalization. Olson reported he had signed up to take the training. Nafstad reported Albertville had requested and has received Municipal State Aid (MSA) that will go into transportation capital. He gave a brief review of how the MSA process is conducted. Nafstad reported he will be meeting the lobbying group the City recently retained and invited Council members to attend if interested. Sorensen inquired about commenting on social media group sites and whether they are closed groups or open to the public. Couri replied that to avoid a violation of the open meeting, three of more Council members should not comment on a closed group. Essentially, so long as the site doesn't need a password to enter or requires someone to allow the member to see posts, it should be fine. 2). Main Street NE /CSAH 37 Electronic Sign — Discussion Nafstad distributed a sample of what the replacement of the reader board sign could look like. He indicated the reader is non - functioning and cannot be repaired. He stated there is a separate underground electrical issue that needs to be repaired regardless and that is an easy repair. Nafstad indicated the intent is to repurpose the bottom portion of the sign structure and replace the covering over the static signs. Clerk Olson stated they received a good amount of requests from non - profits each month to run a message on the sign. Nafstad stated that the City received a small amount of revenue from the businesses that advertise on the lower portion of the sign. Clerk Olson described some of the capabilities of a newer sign. City Council Meeting Minutes Page 4 Regular Meeting of January 4, 2016 Hudson inquired if the funds would come from general fund reserves and Lannes stated that would be her recommendation. Olson inquired how soon it could be completed and Nafstad replied it could be done in several weeks after approval. Hendrickson stated she is warming up to the idea. Olson inquired about the lifespan of a new sign and Clerk Olson replied it is about ten years and then the lights begin to dull and Nafstad stated warranty is about five years. Lannes suggested if the sign is replaced, they begin to budget a small amount for eventual replacement annually. Olson inquired if the dimensions of the replacement sign meet the sign code. Brixius replied it fits the size requirements for the location. Council indicated they were okay with moving forward with next steps. Nafstad stated they will continue to research options and get quotes. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS January 6 Fire Advisory Committee, 6:00 p.m. January 11 STMA Ice Arena Board, 6:00 p.m. January 12 Planning Commission, CANCELLED January 14 Fire Business Meeting, 8:00 p.m. January 18 Martin Luther King, Jr. Day, City Offices Closed January 19 City Council, 7:00 p.m. January 25 Joint Powers Water Board, 6:00 p.m. 'ce 8 Parks Committee, 8:00 p.m. February 1 City Council, 7:00 p.m. February 8 STMA Ice Arena Board, 6:00 p.m. February 9 Planning Commission, 7:00 p.m. February 15 Presidents' Day, City Offices Closed February 16 City Council, 7:00 p.m. February 22 Joint Powers Water Board, 6:00 p.m. February 29 Joint Governance Meeting, Reserved - TBD 10. ADJOURNMENT Su M Tu W Th F Sa CC 1 2 3 4 5 6 7 'ce 8 10 11 12 13 14 % c9 6 17 18 19 20 p, ,r 21 jr 22 23 24 25 26 27 28 `'""29- City Council Meeting Minutes Page 5 Regular Meeting of January 4, 2016 Motioned by Hendrickson, seconded by Hudson, to adjourn the meeting at 8:13 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respe lfully syibmitted �' Kimberly /A. Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of January 4, 2016