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2016-01-19 City Council Minutes1bcrtvi 1 j£ So." T� am& ft C" W- ALBERTVILLE CITY COUNCIL TUESDAY, January 19, 2016 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Sorensen, and Vetsch Council member Hudson arrived at 7:05 p.m. Absent: None 7:00 PM Others Present: City Administrator -PWD Adam Nafstad, City Clerk Kimberly Olson, Fire Chief Eric Bullen, Robert Zagorski, Mary Elliott, and Samara Postuma 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None 4. PUBLIC FORUM There was no one present to speak at the forum. 5. AMENDMENTS TO THE AGENDA Motioned by Hendrickson, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the January 4, 2016 regular City Council meeting minutes as presented B. Authorize the Tuesday, January 19, 2016 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request C. Accept Utilities Department Update D. Authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside Tavern for "A Knight to Remember" fundraiser to be held on March 12, 2016 E. Approve Resolution 2016 -003 Authorizing the Mayor and City Clerk to enter into the Court Data Services Subscriber Amendment Agreement and Joint Powers Agreement between the MN Bureau of Criminal Apprehension and City of Albertville on behalf of Wright County for access to the MN BCA's criminal justice database F. Accept City Attorney's Report Motioned by Hendrickson, seconded by Vetsch, to approve the Consent Agenda as presented. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED CARRIED. Council member Hudson arrived at 7:05 p.m. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Fire Board Sorensen reported the Fire Department received the shared services grant for $23,000. He stated the Board discussed hiring a third party, Springsted Public Sector Advisors, to do the feasibility study on possible shared fire services with Otsego. Sorensen indicated those funds must be used by the end of June 2016. Nafstad reported that at the first meeting in February, staff will bring forward the State grant contract, Springsted agreement, and a resolution of support/memorandum of understanding. Bullen stated they have submitted the paperwork for 2016 grants. B. City Clerk 1). Liquor License for EK Restaurant, LLC Clerk Olson reported new management will be taking over at Emma Krumbee's, located at 11935 59th Place NE, and will prompt the need for a new liquor license for the restaurant for On Sale Intoxicating and Sunday liquor sales. The applicants have proof of liquor liability insurance. The license fees will be pro -rated to accommodate the partial year license and the applicants have agreed to pay those fees once the liquor license has been approved by the City Council. Clerk Olson reported all background checks have come back successfully. Mary Elliott, current manger and new owner, introduced herself and explained the change in ownership. Vetsch inquired why the license could not be transferred and Clerk Olson stated the City Code specifically states any new ownership must be investigated and a new license applied for. City Council Meeting Minutes Page 2 Regular Meeting of TUESDAY, January 19, 2016 Motioned by Sorensen, seconded by Hudson, to approve the On -Sale Intoxicating Liquor and Sunday Sale Licenses for EKRestaurant, LLCfor the premises located at 11935 59�" Place NE contingent upon receipt of license fees. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. C. Planning/Zoning 1). Planning Commission Composition and Appointments Nafstad stated that staff has come up with three options for Council to consider for the composition of the Planning Commission: Option 1: No change. Retain five Planning Commissioners and a Council liaison. Option 2: Adopt Ordinance 2016 -01 amending Title 2, Chapter 2, Planning Commission to establish a five member Commission with a Planning Commission alternate. Option 3: Adopt Ordinance 2016 -01 amending Title 2, Chapter 2, Planning Commission to expand the composition of the Planning Commission to six or seven members. Sorensen stated that he would prefer a seven member commission, but inquired if interest in the commission changed in years to come, if it could be changed, and Nafstad replied it could. Hudson stated that currently the Council liaison is an alternate and he would like to see the current composition stay, but sees the need for a standing advertising policy when terms are up. Hendrickson stated that she would like to see the attendance policy enforced if there are issues. Sorensen stated that he is not in favor of an alternate that is not able to vote. He is also open to a six member commission. Olson stated that Option 3 would require a quorum of four. Vetsch reported he prefers Option 2. He suggested they start with Option 2 and evaluate the results. Hudson cautioned Option 2 does not provide motivation for members or the alternate to attend meetings and they could end up in the same situation. However, he would support Option 2 if the majority of the Council is in favor of it. Vetsch stated members should participate for providing a service to the City and Olson suggested that the question be asked during the process if interested parties prefer a regular or alternate position. Nafstad indicated there are other avenues to pursue attendance issues. Motioned by Vetsch, seconded by Hudson, to approve Option 2 and Adopt Ordinance 2016 -01 amending Title 2, Chapter 2, Planning Commission to establish a five member Commission with a Planning Commission alternate. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. D. Fire — None E. Finance — None City Council Meeting Minutes Page 3 Regular Meeting of TUESDAY, January 19, 2016 F. Public Works/Engineering — None G. Building — None H. Legal —None I. Administration 1). City Administrator's Update Nafstad reported the second sheet design committee met and developed questions for the architect. He stated they are planning a tour of surrounding arenas. He added there still may be an option to use the Mighty Duck dollars. Nafstad reported that Superintendent Behle with ISD #885 has announced his retirement for the end of the school year, but Behle does not feel that will delay any decisions on a referendum. Nafstad announced the I -94 Chamber State of the Cities event is on January 26. Hendrickson stated she would be attending and Council directed staff to post a quorum notice. Nafstad stated that a joint governance meeting is scheduled for the fifth Monday in February on the 29th. He invited Council to suggest topics for the meeting. Nafstad reported that the League of MN Cities has suggested the City provide Council with City email addresses and staff will be setting up those new accounts. Nafstad replied that the information he has received regarding the Mall of Entertainment development is the same as what was issued in the Star Tribune press release. He stated that no formal development application has been filed with the City and there will be many steps in the city review process, including an environmental review, should the development move forward. He stated that a number of items would need to be approved by both the Planning Commission and the City Council. Vetsch inquired of Council's expectations for staff in relation to the anticipated and swift development timeline outlined in the press release. Hendrickson requested staff let the Council know if and when workload becomes an issue. 2). Engineering Proposal Nafstad reported on a proposal for traffic engineering services that include: 1) 57th Street NE /CSAH 19 Intersection 2) STMA Middle School West entrance 3) Pedestrian accommodations by Outlet Mall 4) Flyer for Eastbound C -D Road Council discussed several options to improve the intersections. Sorensen felt the middle school entrance should be a topic at the joint governance meeting. City Council Meeting Minutes Page 4 Regular Meeting of TUESDAY, January 19, 2016 Hendrickson inquired if options will be presented to Council after the studies are done for the intersections and Nafstad replied they would. Sorensen suggested that the study for the pedestrian accommodations near the outlet mall be delayed, specifically if the Mall of Entertainment proposal develops north of the mall. Nafstad stated that the pedestrian crossing may be reviewed if CSAH 19 work is done in the future, although it may be beneficial to know of improvement options in advance if the development does go through. Vetsch agreed to hold off on the pedestrian study. Olson stated that originally the County approves these accesses and would like to see more participation from the County. Vetsch recommended involving Albertville's County Commissioner for those types of issues. Hendrickson felt the Eastbound C -D Road flyer would be beneficial for lobbying for transportation. Motioned by Olson, seconded by Hudson, to approve the proposal for traffic engineering services from SRF Consulting Group, Inc. for Tasks], 2, and 4. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent.-None. MOTION DECLARED CARRIED. 3). Communications Contract Nafstad presented the contract for communication services with Samara Postuma of St. Michael. The contract identifies services to be provided for approximately 20 hours per month. Sorensen questioned how the contract would be budgeted for and Nafstad replied that funds will come from general fund professional services and also a part-time City Hall employee's hours were reduced by four hours a week. Sorensen would like to see it budgeted annually and Hendrickson suggested it as a line item in the budget. Olson suggested they should evaluate the hours needed annually during budget discussions. Hudson inquired what other items were funded through professional services in the general fund and Nafstad replied those funds are generally used for IT or miscellaneous services at City Hall. Motioned by Sorensen, seconded by Hudson, to approve the communications contract with Samara Postuma of St. Michael. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS January 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. January 26 State of the Cities, 11:15 a.m., St. Michael City Center February 1 City Council, 7:00 p.m. February 8 STMA Ice Arena Board, 6:00 p.m. February 9 Planning Commission, 7:00 p.m. February 15 Presidents' Day, City Offices Closed February 16 City Council, 7:00 p.m. February 22 Joint Powers Water Board, 6:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of TUESDAY, January 19, 2016 February 29 Joint Governance Meeting, TBD 10. ADJOURNMENT Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 8:48 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimber A. Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of TUESDAY, January 19, 2016