2016-03-07 City Council MinutesAlbertville
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ALBERTVILLE CITY COUNCIL
Monday, March 7, 2016
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Acting Mayor Sorensen called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Acting Mayor Sorensen and Council members Hudson and Olson
Absent: Mayor Hendrickson and Council member Vetsch
7:00 PM
Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner
Al Brixius, Finance Director Tina Lannes, City Clerk Kimberly Olson, Fire Chief Eric Bullen,
Shawn Olson, Mark Driste, Albert Barthel, Stephen Long, Eric Sovis, Jacob Kreutner, and Tim Daly
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
A. Fire Service Awards
Fire Chief Bullen recognized the following members of the Albertville Fire Department for their
years of service: Eric Long (10 years), Shawn Olson (15 years), and Steve Long (20 years). Tim
Daly was presented a recognition of retirement for his 15 1/z years of service to the department.
Jacob Kreutner received the Top Caller Award for responding to the most calls in 2015 and Brad
Lawinger received the Paul Heinen Above and Beyond Award for service beyond duty.
4. PUBLIC FORUM — (time reserved 5 minutes)
District 30B Representative Lucero was present at the meeting to discuss the upcoming legislative
session. He stated he has been door knocking in his region to hear resident's ideas for priorities in
the legislative session. He stated the session will be a compressed session, comprising of only 10
weeks to conclude on May 23. Lucero listed the priorities he felt he heard from residents:
• Transportation — continuation of I -94 expansion
• Equity in Education
• Pro -life initiatives
• Tax deductible health care
• Data privacy and security
• 2 °d amendment rights
Page 1
Sorensen inquired of Lucero if he feels transportation funding will be impacted due to projected
decrease in the budget surplus. Lucero felt there may be less funding but transportation and tax cuts
are top priorities from lesser priority areas.
Wright County Commissioner Mike Potter was present to discuss the recent activities of the County
Board. He stated Albertville, Otsego, and Wright County received $2.4 million for CSAH 19
improvements. Upcoming initiatives for the board are Corridors of Commerce, CSAH 19/1 -94
bridge scheduled for 2021, solutions for 57th Street NE/CSAH 19 intersection, and the county's
public works building came in $2.0 million under budget. They will also be looking at remodeling
the courts, maintenance of 551 miles of road, and compliance with new health and human services
laws. Nafstad thanked Commissioner Potter for his work, especially regarding his involvement with
the I94 Coalition, being so supportive of transportation and needed funding, and for his work to
improve the County's cost participation policy. Potter emphasized the importance of road needs as
the county is expected to nearly double by 2040.
5. AMENDMENTS TO THE AGENDA
Motioned by Hudson, seconded by Olson, to approve the Agenda as presented. Ayes: Sorensen,
Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the February 1, 2016 regular City Council meeting minutes as presented
B. Authorize the Monday, March 7, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Resolution No. 2016 -005 Approving Employees Possessing City Credit and Gas
Cards and Their Designees
D. Approve entering into an annual contract with Legend Companies in the amount of $1,975
to provide technical support for Delta Systems
E. Partial Pay Estimate #5 to Omann Brothers Paying Inc. in the amount of $35,884.30 for
57`h Street NE & Utility Improvements
F. Pay Estimate #2 and Final to Omann Brothers Paving Inc. in the amount of $15,041.77 for
Greenhaven Road Improvements
Sorensen indicated there was a minor change to the Resolution 2016 -005.
Motioned by Hudson, seconded by Olson, to approve the Consent Agenda as noted. Ayes:
Sorensen, Hudson, and Olson. Nays: None. Absent. Hendrickson and Vetsch. MOTION
DECLARED CARRIED.
City Council Meeting Minutes Page 2
Regular Meeting of March 7, 2016
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
There were no committee updates.
2). Parks Committee Notes from February 22, 2016 — No Action
Olson inquired if staff knows costs to put lights at the second ball field and Nafstad replied staff is
reviewing quotes. Olson asked if there would be a cost savings if two of the ball fields had a shared
pole for lights and Nafstad replied the fields would not share poles and there appeared to be no
significant cost savings from the quotes they received.
B. Planning/Zoning
1). Dolphin Real Estate Request For Variance On Parking Requirements For
Burger King, Located At Lot 1, Block 1, Dolphin Real Estate Addition
Brixius reported that Burger King is looking to remove the play area inside the restaurant and
replace it with additional seating. The additional seating would require four additional stalls in the
parking lot and Dolphin Real Estate has requested a variance from the parking requirements. He
stated Burger King has a high pedestrian patronage at their restaurant. The Albertville Premium
Outlet mall is the owner of the private road at that location and therefore responsible for any
pedestrian crossing signs. The public hearing on the variance request was heard at the Planning
Commission and the Commission recommended approval of the variance. Nafstad added Burger
King is also making renovations to the exterior of the building and are reinvesting to re -brand the
store as it is one of the top stores.
Motioned by Hudson, seconded by Olson, to Resolution No. 2016 -006 Approving a Variance to
Parking Requirements for Property Located at 6495 Labeaux Avenue NE within the City Of
Albertville. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch.
MOTION DECLARED CARRIED.
2). Mall of Entertainment Discussion — Handout at Meeting
Brixius reported they do not have a formal application for the Mall of Entertainment; however, he
reported the Darkenwalds have talked about presenting a larger concept plan to the Council for area
in excess of the 18 acres needed for the Mall of Entertainment. He stated that area was rezoned in
2013 to B2 -A, Special Business District in anticipation of a future hospitality or entertainment
development. The Mall of Entertainment is consistent with the City's land use plan. Items the
Council will have to consider are utilities, stormwater, future city services, streets, site and building
design, and application of sign code. He reviewed multiple pros and cons to the development.
Sorensen inquired when the Council will see a concept plan and Nafstad replied he had been
informed it would be late March or April. Hudson inquired what type of assistance might be asked
of the City. Brixius replied the development would not qualify for TIF, but possibly tax abatement.
City Council Meeting Minutes Page 3
Regular Meeting of March 7, 2016
They could also look at special assessments for the SAC/WAC fees to prolong the payments. He
stated they have not subsidized commercial developments in the past. Sorensen inquired about a
connection from the Albertville Premium Outlet Mall to the Mall of Entertainment and 70th Street
NE. Brixius reported the Mall has seemed receptive to ideas in that area.
Brixius stated that he is bringing these issues for Council to consider, because once they receive a
development application, the process will move swiftly. Couri stated that it is easier to address
issues upfront at the beginning of the project rather than down the road in the middle of the project.
C. Building
1). 2015 Building Department Report
Nafstad reported 2015 was a good year for the building department and the total numbers of permits
increased from 2014.There were 20 new single family homes built, two new commercial buildings
constructed, 34 commercial remodels, and 203 licensed rental properties.
D. Legal
1). City Attorney Update
Couri reported that Oldcastle is now eligible to receive TIF reimbursement as long as they meet their
obligations outlined in the TIF agreement.
E. City Clerk
1). Set the 2016 Local Board of Appeals and Equalization Meeting Date and Time
Motioned Hudson, seconded by Olson, to set the Local Board of Appeals and Equalization
Meeting for Monday, April 18, 2016 at 6.00 p.m. Ayes: Sorensen, Hudson, and Olson. Nays:
None. Absent: Hendrickson and Vetsch. MOTION DECLARED CARRIED.
F. Fire — None
G. Finance —None
H. Public Works/Engineering —None
I. Administration
1). City Administrator's Update
Nafstad reported that the ice is out at the STMA Ice Arena. The design committee for the second
sheet of ice is meeting from 5:00 — 7:00 p.m. on March 14, so the regular STMA Ice Arena board
meeting will be pushed back one hour to 7:00 p.m.
Nafstad stated they will need to establish a process for the Planning Commission interviews. They
received five letters of interest as well as the two current members that have expressed interest.
Council discussed whether to interview as a whole Council or a committee of the Council. The
Council decided to have a committee interview the applicants and provide a recommendation to the
whole Council.
Nafstad reported the City emails for Council have been set up and Council member Olson has been
testing his new account. Olson indicated the email seems to be working fine. Nafstad stated the
City Council Meeting Minutes Page 4
Regular Meeting of March 7, 2016
Council contact information on the City's website will be changed by the end of the week to reflect
the new Council emails.
Nafstad stated the City of Otsego had a change to the Memorandum of Understanding for the shared
fire service study and it related to Springsted's evaluation of the location and timing of an Otsego
fire station; he reported that work will be done by Otsego staff.
Nafstad informed Council they will need to make an appointment to the STMA Capital Projects
Advisory Committee that will look at needs for the possible referendum in February 2017. He stated
Sorensen is on the Design Committee for the Ice Arena and stated Sorensen could serve on the other
committee as well if no else is interested. Hudson expressed his interest to the STMA Capital
Projects Advisory Committee. Olson and Sorensen expressed their appreciation to Hudson for his
willingness to serve.
Motioned by Olson, seconded by Sorensen, to appoint Hudson to the STMA Capital Projects
Advisory Committee. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent. Hendrickson
and Vetsch. MOTION DECLARED CARRIED.
Nafstad stated he is working with Andy (LGN lobbyist) and the I94 Coalition to coordinate an
advocacy visit to D.C. He said the Coalition would like to send a delegation in May, which timing
wise would align well with several funding opportunities specific to the interstate. Nafstad said a
September trip would likely also be beneficial and he will continue to coordinate with Andy.
Nafstad recommended the Council send two members to join the I94 delegation in May. Nafstad
said he would follow up with Council at the next meeting.
Nafstad stated there are no large improvements projects scheduled for 2016. A few smaller projects
are slated and include:
• Main Avenue NE railroad crossing
• Sidewalk repairs at City Hall
• 60`x' Street NE curb and public parking
• Small sealcoating projects
• Signal painting
• 54 1 /2`l' Street NE drain tile
• And, completion of 57th Street NE
Sorensen inquired about 57a' Street NE west of CSAH 19 and Nafstad replied that is scheduled for
2017. Olson asked about the five -year CEP and Nafstad stated they are working on it and can bring it
forward at a future Council meeting.
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
March 8 Planning Commission, 7:00 p.m.
March 14 STMA Ice Arena Board, 6:00 p.m.
March 21 City Council, 7:00 p.m.
March 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
City Council Meeting Minutes Page 5
Regular Meeting of March 7, 2016
April 4
City Council, 7:00 p.m.
April 6
Fire Advisory Committee, 6:00 p.m.
April 7
Fire Business Meeting, 8:00 p.m.
April 11
STMA Ice Arena Board, 6:00 p.m.
April 12
Planning Commission, 7:00 p.m.
April 18
Local Board of Appeals and Equalization, 6:00 p.m.
4
City Council, 7:00 p.m.
April 214;
Joint Powers Water Board, 6:00 p.m.
9
Parks Committee, 8:00 p.m.
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Motioned by Hudson, seconded by Olson, to adjourn the meeting at 8:41 p.m. Ayes: Sorenson,
Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch. MOTION DECLARED
CARRIED.
Respectfully submitted,
Kimberly A. lson, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of March 7, 2016