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2016-05-02 City Council MinutesNbertville Sm"T ."V.r%GwWr ALBERTVILLE CITY COUNCIL Monday, May 2, 2016 APPROVED MINUTES ALBERTVILLE CITY HALL CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Finance Director Tina Lannes, Fire Chief Eric Bullen, Public Works Director Tim Guimont, and City Clerk Kimberly Olson Others Present: Samara Postuma, Erick Kunkel, Joanna Paulson, Jason Priebe, Mike Brempell, Amy Burk, J.R. Burke, Aaron Cocking, Rob Rich, Ted Carlson, Heidi Gonzalez - Quevedo, Tom Fay, Sara Johnston, Steve Johnston, Aaron Tran, Jody Smaagaad, Jim Erickson, Beau Bunnell, Tim Reiswig, Ryan Bergan, Eric Simon, Mike DeVine, Henry Hansen, Erin Remme, Jessica Stockamp, Josh Holland, Josh Berg, Joe Holtz, Max Pizano, Peg Pizano, Justin Waldrum, Marlena Waldrum, Jeff Olson, Angie Olson, Alyssa Erlandson, Michael Potter 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were several amendments to the agenda. Nafstad moved Item 8A 1 to 5A 1. Nafstad moved items 8B 1 -4 to 5B 1 -4. Motioned by Hudson, seconded by Olson, to approve the amendments to the agenda. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Page 1 A. City Clerk,, 1). New Liquor License For Hana 168 Restaurant Inc. for the Premises Located at 630 Laketowne Place NE Clerk Olson reported that staff has received a liquor license application for On -Sale Intoxicating and Sunday Liquor Sales for the premises located at 6730 Laketowne Place NE, operating as the restaurant "Hana ". This is the former John Hardy's site. She stated they will serve French cuisine and sushi. They hope for a mid - summer opening. She stated that the applicants have paid the appropriate fees and they are working on insurance. Staff recommends approval of the licenses contingent upon results of background checks, proof of insurance, and compliance with all fire and building codes. Motioned by Hudson, seconded by Olson, to approve the On -Sale Intoxicating Liquor and Sunday Sale Licenses for Hana 168 Restaurant Inc. for the premises located at 6730 Laketowne Place NE contingent upon receipt of workers compensation and liquor liability insurance, successful results of background checks, and compliance with all building and fire codes. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. B. City Council 1). Neighbor's Eatery and Saloon Compliance Extension Brixius reported that a code enforcement letter was sent to the owner in March pertaining to non- compliance with terms of the Conditional Use Permit for outdoor dining at the establishment and to come into compliance by April 29, 2016. The issues that need to be corrected are to re- establish the lease agreement with the Church of St. Albert for off -site parking for the additional parking needed for the outdoor dining area. The property must also remove the outdoor bar and re- establish the trash enclosure. Joe Holtz, owner of Neighbor's Eatery and Saloon, was present at the meeting to request an extension to the time frame in which to comply with the letter. Holtz stated that the church had talked about approaching other Main Avenue restaurants to see if they needed additional parking and would participate in the lease agreement. He stated he never heard back from the Church and he has since been injured in an accident that has had a lengthy recovery. He stated he has not had a chance to review the details with the church. Hudson stated that if the City is looking to have an agreement in place, he feels that the owner is aware of it and trying to obtain it. He feels the extension for 60 days is realistic in this situation. Hendrickson inquired what would happen if the conditions were not corrected in the extended time frame. Brixius reported that failure to comply could result in revocation of the CUP, revocation of the 2016 liquor licenses, and administrative fines. Brixius stated the current outdoor bar area is not compliant with fire code. Motioned by Hudson, seconded by Sorensen, to grant a 60 -day extension to Neighbors Eatery and Saloon to correct the conditions outlined in their CUP. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of May 2, 2016 2). STMA Open Enrollment — Discussion Hendrickson introduced the item by stating that the STMA School Board is contemplating putting a cap on open enrollment. It has been brought to her attention that the neighborhoods of Towne Lakes and Hunters Pass could be affected by limitations to open enrollment to the STMA School District as those neighborhoods sit in the Elk River School District. She has heard from members of those neighborhoods that they would like to see a change in boundary lines to include the neighborhoods into the STMA School District. Hendrickson clarified that the City Council has not discussed either open enrollment or school boundary line changes. She indicated the Council had received a memorandum from STMA Schools Superintendent Dr. Behle that identifies capacity issues and future enrollment numbers. Hendrickson further clarified that the City has no legal authority to change school boundary lines. Sorensen reported the STMA School Board will be discussing the open enrollment issue at their May 16 meeting. Nafstad stated that a change of school boundary lines are a spinoff of the open enrollment issue and are currently not a topic of STMA School Board discussion. Nafstad reported that Dr. Behle's April memorandum invited comments from the City Councils of both St. Michael and Albertville. He stated that Dr. Behle has been supportive of informing neighborhoods that could be affected by any changes in open enrollment. Hendrickson stated that the City cannot tell the STMA School Board its capacity levels, but Hendrickson and Hudson felt, as elected officials, they can bring resident concerns to the STMA School Board. Sorensen had concerns how school district boundary changes will affect taxpayers and they need a full picture of the topic. He stated that the Council needs to hear from those currently residing in STMA School District as well. Beau Bunnell, 11656 E. Laketowne Drive, stated he has three children in the Elk River school district. He stated that he felt it is most beneficial to change the boundary of the STMA School District to include all of Albertville. He has worked on the Homeowners Association since the homes were built and is confident that developers and builders would say the same. City Attorney Couri explained the different options school districts could use to change boundary lines. Commissioner Potter explained they had tried to accomplish the same thing in the 1990's, but it did not happen. He stated it becomes complicated as school districts look at disparities as well as the bonds the districts have tied to the properties in their district. Couri stated that the two school districts would need to come to some type of agreement and if that can be done, it would need approval from the Legislature. Hendrickson stated that she is interested in passing a resolution to encourage the schools to discuss the possibility of a school district boundary change. Hudson stated that the City can take the role to facilitate the discussion between the two school districts and can take leadership for the conversation. City Council Meeting Minutes Page 3 Regular Meeting of May 2, 2016 Hudson stated that it may come down to raw politics. He stated that residents in the Elk River district are represented by board members of the Elk River School District and they can make the case to them as well. Olson agreed cases can be made to both school districts. However, essentially some type of land swap would ultimately be needed and could require some residents already in the STMA School District to be removed from the district. He stated that many cities have multiple school districts and Albertville has a strong history of working with many other entities. He stated that he will continue to view Albertville as a city with two school districts. Hudson stated that he does tend to be more Albertville centered to do what is best for Albertville residents and stated they cannot rely on others outside of Albertville to do what is best for all Albertville residents. Aaron Cocking, 11614 Laketowne View NE, presented figures to Council of what Town Lakes neighborhood sends to Elk River School District in taxes. Erin Remme, 6741 Lakeview Circle NE, thanked the Council for listening to them. She stated residents had approached the STMA School District about getting buses to Towne Lakes and Hunters Pass area if the parents agreed to pay for the transportation and the STMA School Board were not welcoming to them as they were not part of the district. She thanked the Council for listening to their concerns. Jason Priebe, 6744 Lakeview Circle NE, stated that Council is here to represent the constituents and asked Council to work with the STMA School District as they have more pull with them and residents from his area do not. He asked Council to help them be part of the larger community. Jim Erickson, 6760 67th Street NE, stated that he has frustration with the commute to schools in the Elk River School District. He stated that he has a daughter with special needs, so they must go through the school district they live in to provide her special needs education. He stated that she is on the bus for two hours a day for schooling for two and a half hours. He stated there is some overwhelming frustration with the having friends in the Elk River schools who are a half hour away. Ted Carlson, 6900 Lydia Circle NE, stated there are safety concerns due to no bussing for the open enrolled students in Towne Lakes and Hunters Pass. He stated there are already traffic issues at Middle School West due to all the students being dropped off and inclusion into the STMA School District may relieve some of that. JR Burke, 11570 Laketowne View NE, spoke on behalf of his son who is a STMA Knight. His son is an athlete and wants to be part of the community. He felt this is a legitimate concern and asked Council to direct staff to bring the groups involved into discussion. Aaron Trant, 6945 Lydia Circle NE, stated the experience with the bussing issue with the STMA School Board was bad and many of his neighbors have given up. He asked the Council for their help. City Council Meeting Minutes Page 4 Regular Meeting of May 2, 2016 Hendrickson stated she would like to see some type of resolution from the Council that supports bringing the conversation to the STMA School Board. Motioned by Hudson to resolve to pursue inclusion of the neighborhoods north of I -94 into the STMA School District. Sorensen stated that he came into the conversation firmly believing it is a school district issue. He stated that ultimately it will be a school district decision, but he sees how the Council can bring resident's concerns forward to the school districts. Olson stated he is open to talking to both districts. Hudson amended his motion to resolve to pursue investigation of inclusion of neighborhoods north of I -94 into the STMA School District. A member of the audience asked Olson why is torn on the issue. Olson responded that they need to listen to both districts as they both have boundaries within Albertville. Motion seconded by Vetsch. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 3). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) FYCC Olson reported they will be working on the budget in the next couple of months. He stated there may be some cost increases due to minimum wage requirements and increased staffing needs. Summer activities are set. Nafstad stated they are looking into identifying key functions of FYCC. Hendrickson stated that she has heard many positive things about FYCC and its new location near City Hall. 4). Park Committee Notes Explore Your Parks Night is set for Friday, May 20 from 6:00 -8:00 p.m. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 18, 2016 Local Board of Appeals and Equalization meeting minutes as presented B. Approve the April 18, 2016 regular City Council meeting minutes as presented C. Authorize the Monday, May 2, 2016 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Accept the Accounts Receivable report through April 25, 2016 E. Accept the 2016 1St Quarter Budget to Actual Report City Council Meeting Minutes Page 5 Regular Meeting of May 2, 2016 F. Approve a Temporary 3.2% Malt Liquor License for the Knights of Columbus for the 2016 Albertville Friendly City Days festival held in Central Park G. Adopt Ordinance 2016 -02 and Ordinance 2016 -03 adopting minor revisions to Title 2, Chapter 2, Planning Commission, and Title 10, Chapter 7, Sign Regulations H. Approve Resolution 2016 -011 approving the Minnesota Lawful Gambling LG230 application to conduct bingo on Saturday, June 11, 2016 during Albertville Friendly City Days at St. Albert Parish Center, located at 11400 57th Street NE Motioned by Vetsch, seconded by Sorensen, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Clerk 1). Liquor Compliance Violation Clerk Olson reported that Emma Krumbee's, 11935 59th Place NE, had received a liquor violation. She stated it is the second one in the last year, but is the first violation for the new ownership of the restaurant. Emma Krumbee's paid their fine to the State. The Council can impose a civil fine, but staff recommended training for all serving staff and management in lieu of a fine. Nafstad clarified the Council had taken similar action in the past and waived the fine if the establishment complied with other requirements set by Council i.e. purchase of I.D. reader, etc. Hudson inquired how staff would ensure the training is completed. Clerk Olson stated that she can receive attendance lists from Wright County Public Health who provides the training and will also require a list of all servers and management staff at Emma Krumbee's. Motioned by Olson, seconded by Hudson, to require liquor compliance training for employees of EK Restaurant, LLC, DBA Emma Krumbee's, located at 11935 59th Place NE in lieu a civil fine for a liquor compliance violation. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. B. Fire 1). Wright County Multi- Hazard Mitigation Plan Bullen reported the plan is essentially an extension of the Emergency Operations Plan. The Multi - Hazard Plan deals primarily with natural disasters. It is a FEMA requirement. It also allows cities to receive Federal funding for natural disasters as well allows cities to give money to prevent disasters such as floods. Motioned by Sorensen, seconded by Olson, to approve Resolution No. 2016 -012 entitled A Resolution Adopting the Wright County Multi Hazard Mitigation Plan. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 6 Regular Meeting of May 2, 2016 2). Purchase of New Rescue/Medical Response Unit Bullen reported the current Fire Rescue vehicle serves redundant functions of Engine 11 and responds mostly to medical calls. Staff is recommending the purchase of a Chevrolet Suburban to be used as the primary medical response vehicle. The current Rescue would be sold to offset the cost of the new vehicle. He stated the capital funding currently set aside for the Rescue would be put towards the replacement of Tender 11 in five years. Motioned by Hudson, seconded by Olson, to authorize the purchase of a new red Chevrolet Suburban fleet vehicle under State Contract, and authorize the purchase and equipping of emergency equipment and graphic lettering, based on low quotes, for a total purchase amount not -to- exceed $60,000. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. C. Public Works/Engineering 1). 2016 Traffic Signal Painting Nafstad reported he received quotes for the painting of signal lights at two intersections. Olson inquired about the cost share agreement with Wright County for County roads. Nafstad replied the County is responsible for controllers and timing of signal lights, but electricity and painting are the City's responsibility. Motioned Olson, seconded by Vetsch, to approve the proposal of Pole Painting Plus in the amount of $11,375 to prep and paint the signal systems at CSAH 19 and CSAH 37, and at CSAH 19 and Outlet Mall. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. 2). Main Avenue Railroad Crossing — Discussion Nafstad showed a concept plan for the crossing and stated plans are on file if Council wished to see more. They are still waiting for the contract back from BNSF Railroad. 3). Central Park Ballfield Lights — Discussion Nafstad reported the Parks Committee has been discussing the lighting of the baseball field in Central Park. He stated the estimated cost is about $225,000 and provided maps showing the placement and lighting given off by the lights. Guimont reported that the Albertville Lions are willing to donate $25,000 and the STMA Youth Baseball would be willing to donate $6,000. Sorensen inquired if this project would limit any future park projects. Guimont stated Council has discussed using $150,000 of the $300,000 general reserves for park improvements. Nafstad also stated that any remaining costs should be funded by park dedication funds rather than capital. Lannes explained that park dedication funds are for new items in the parks whereas capital funds are used for park and trail improvements to existing infrastructure. Hudson inquired if there are other alternate projects the Parks Committee is considering. Guimont responded the Parks Committee recommendation would be different if they did not have the $150,000 from general reserves. Vetsch has heard from FYCC that there is a need for lights. City Council Meeting Minutes Page 7 Regular Meeting of May 2, 2016 Council directed staff to bring back a final amount for approval at one of the next meetings. D. Finance —None E. Planning/Zoning — None F. Building — None G. Legal 1). City Attorney Report H. Administration 1). City Administrator's Update Nafstad reported that SRF has provided staff the draft traffic study for Middle School West. Nafstad stated the I -94 Coalition is hosting the third annual First Responder's Luncheon on Wednesday, May 18 and Albertville's Fire Lieutenant Matt Minette is being honored. Nafstad reported that two members of the Council will be out of town for the May 16 City Council meeting. He stated the agenda is light and the meeting could be cancelled. Motioned by Hudson, seconded by Sorensen, to cancel the May 16, 2016 City Council meeting. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Sorensen added they could meet if any critical business came up. Olson asked staff to explore additional options for the light poles for the baseball field lights. 2). Personnel Committee - Administrator Wage Increase Recommendation Hendrickson stated the Personnel Committee met and reviewed the salary survey for Minnesota. Olson stated they reviewed the survey and felt Albertville was slightly under similar cities. He stated that the Administrator has not had any steps other than cost of living since the Administrator began. Hendrickson reviewed the accomplishments achieved in the last several years and stated the Administrator has received positive reviews. Hendrickson stated that because the position is unique, the position did not have step pay increases as with other City positions. This increase would be in place of a step. Motioned by Vetsch, seconded by Hudson, the approve increase in City Administrator/public Works Director annual salary from $111,756.06 to $124,000, effective May 2, 2016. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 8 Regular Meeting of May 2, 2016 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS 10. ADJOURNMENT Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 9:38 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, r imberly . Olson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of May 2, 2016