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2016-07-18 City Council MinutesNbertvillc ALBERTVILLE CITY COUNCIL Monday, July 18, 2016 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Sorensen, and Vetsch Absent: None 7:00 PM Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Fire Chief Eric Bullen, and City Clerk Kimberly Olson Others Present: Mike Leuer, Ralph Munsterteiger, and John Ferguson 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. 2016 -2017 Albertville Royalty Miss Albertville Carlynne Folkestad, Princess Taylor Kessler, Jr. Miss Robyn Beck, and Jr. Commodores Noah Cedergren and Jackson Olin were present at the meeting. Hendrickson recognized those attending and thanked the Royal Court for representing Albertville. 4. PUBLIC FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA Hendrickson stated that Hudson was attending the STMA School Board meeting where the Capital Improvements Task Force was presenting their recommendations of projects to be included on the bond referendum. She moved Item Al before 11. Couri removed Items C 1 and C2 from the agenda. Motioned by Sorensen, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent. Hudson. MOTION DECLARED CARRIED. Page 1 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Tuesday, July 5, 2016 regular City Council meeting minutes as presented B. Authorize the Monday, July 18, 2016 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve Street Closures for 2016 Open Streets Motioned by Vetsch, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent. Hudson. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS B. Planning/Zoning 1). Request Of Leuer Munstertieger Properties To Amend The City Of Albertville Zoning Map Changing The Zoning Of Outlot A, Heuring Meadows Addition From B -2, Limited Business To B -2A, Special Business District Brixius reported this item had a public hearing at the Planning Commission and they recommended approval of rezoning from B -2 to 132 -A. After that, Brixius explained that he received several questions if the 132 -A zoning would be open to assembly type uses, thus opening the property to RLUIPA (Religious Land Use and Institutional Person Act). He stated that an option is to rezone the property to 132 -A, PUD with prohibitions on hospitality and recreational uses that would not allow assembly type uses. Mike Leuer and Ralph Munstertieger were present at the meeting. Munstertieger felt there were some misconceptions portrayed at the Planning Commission. He explained the history of trying to sell the property and stated that they would prefer the 132 -A rezoning rather than the B2 -A, PUD, so they have as many options available to them to market the property. Brixius stated that questions have come up whether multifamily housing would be put on the property based on the concept that Leuer and Munstertieger presented to Council earlier in the year. He explained that any housing would need further rezoning. Munstertieger stated they are placing many calls to market the property but at this time the d have a specific use identified for the property. Y o not City Council Meeting Minutes Regular Meeting of July 18, 2016 Page 2 Hendrickson stated that if there is a need for housing she does not want to prohibit that use. Sorensen inquired if the Planning Commission saw the B2 -A, PUD zoning. Brixius replied that staff spoke with the City Attorney and there was no need to send the 132 -A, PUD rezoning back to the Planning Commission because it is more restrictive than the 132 -A zoning. Motioned by Olson, seconded by Sorensen, to approve Resolution No. 2016 -018 denying the rezoning to B -2A and approving Ordinance No. 2016 -06B changing the zoning on OutlotA, Heuring Meadows Addition from B -2, Limited Business to PUDIB -2A, Special Business District allowing all B -2A uses and standards excluding hospitality businesses and recreational businesses within the new district. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED CARRIED. 2). Neighbor's CUP Compliance Update Brixius reported that he spoke with the owner and the parking agreement with the Church of St. Albert's is back in place and they are working on removing the roof from the trash enclosure. C. Legal Items C 1 and C2 were removed from the agenda. D. Fire 1). Fire Update Bullen reported that Firefighter Bob Marquette retired on July 6 and is a loss for daytime response to calls. Bullen would like to begin recruitment for new Reserve Firefighters. The department currently has 26 firefighters and two reserves bringing the total to 28. They can have up to 33. Olson inquired if the department is close to being critically low to respond to calls. Bullen stated they are not there yet, but daytime calls are the most difficult. Nafstad stated that it has been very helpful that Council allowed 1) the Public Works employees to respond to calls during the day and 2) authorized the hiring of the Fire Chief. Bullen stated that even though they have less staff, they have accomplished a lot. 2). Resolution Receiving Final Fire Shared Services Report and Continuing Joint Nafstad stated the proposed resolution identifies that Final Fire Shared Services report, the cities have differing pos ons on several Albertville have received the will continue to work towards a Joint Powers Agreement. Nafstad stated that Otsego e so wi the cities same resolution at their next meeting. g will use the Sorensen stated that he has very strong feeling on the topic of dissolution. Nafstad suggested a workshop with the full Council possibly in September. Motioned Sorensen, seconded by Olson, to Adopt Resolution No. 2016 - Shared Service Fire Study As Prepared By Sprrngsted And Dire . 2 Ort Resolution Receiving g Further Review And City Council Meeting Minutes Regular Meeting of July 18, 2016 Page 3 int Powers Agreement. Ayes: Hendrickson, Olson, Sorensen, Negotiations Of The Terms Of A Jo None. Absent: Hudson. MOTION DECLARED CARRIED. and Vetsch. Nays: E. Public Works/Engineering Shed— ement Encroachment Agreement for build a shed lin his backyard, but the 1). Easement John Ferguson, would like t Nafstad reported the homeowner, s blanketed under a drainage easement. Generally, Nafstad would not act on majority of the rear yard and that goes under the trail but in this case there would be no imp allow anything to be built within an easement, drainage pipe from the y surrounding properties. t stated there is a ow ito p p property and the water would flow into that pipe. As an otbu build the to vacating the drainage abutting the prop Y easement, staff recommends a license agreement for the homeowner property rights and would allow easement. Couri explained that ali gate the license of issue gshou d arise. Ferguson uri reedited it e the City access and the right to to and would apply to future owners if the property understood those terms. Olson inquired if the agreement would be recorded an o P would. He stated that it will run with the property should be sold. Motioned by Olson, seconded by Hendrickson, to approve the license agreement for the property at 5492 Kali Avenue NE allowing the homeowner to build�� Absent: within Hudsong MOTION easement Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. DECLARED CARRIED. 2). 57" Street NE /CSAH 19 Intersection Report Hudson arrived at 8:10 p.m. Nafstad reported the study came back with three build options: minimum, partial, and full. Overall the signal operates well but the minimum build option does not address safety concerns. The partial build would include a left turn lane and a shared thru/right turn lane and would cost approximately $70,000 - $80,000. The full build includes the partial build and an additional west median for a wider eastbound left turn lane and shared thru/right turn lane. The approximate cost for this would be $100,000- $110,000. There is no action needed at this time. 3). STMA Middle School West Report Nafstad reported the consulting firm has identified immediate and future considerations for improvement of traffic at the school. Immediate considerations include restriping of the west driveway, relocation of the stop bar, ad lengthen the green time for westbound traffic at the CSAH 19 and 50th Street NE intersection. Nafstad stated the school has asked the City to split the cost for the immediate improvements at a cost of approximately $3,500. Hudson felt that would be reasonable. Council authorized the cost share not to exceed $3,500. Future considerations include police control during arrival and dismissal times, reconfiguration of the circulation at the school, and a traffic signal or roundabout at each driveway. However, the cost of those traffic controls would be a large cost. City Council Meeting Minutes Page 4 Regular Meeting of July 18, 2016 F. Finance 1). Water Fund Presentation Lannes presented comparative rates for other nearby cities. However, she informed Council that some of those cities do not have a water treatment plant, so it is not a true comparison. She indicated that during her evaluation, she identified vast differences in the structure of water rates around the area. She reiterated that the water fund must be self-sustaining. Annually, there is a shortage of $60,000 and with depreciation, the shortage is $120,000. Lannes presented a sample water rate increase that was a combination of an increase to the base rate and tiered usage rates. Nafstad stated they have to balance the increase so it doesn't too greatly impact either commercial or residential. Olson was concerned with the increase impacting the senior community. His concern is the base has increased $5.00 over the last five years and another increase could be too much. Sorensen would like to see tiers for the different styles of commercial users. Hudson inquired if the proposed combination increase will be enough to build the fund for future years. Lannes replied the proposed figure would be just enough to keep the fund from becoming defunct. Couri inquired if the Joint Powers Water Board will have increases this year, if they have any debt that will drop, or if they are planning to bond anytime soon. Vetsch replied Joint Powers Water Board is looking to pay cash only and he would inquire at the next meeting. Olson would like to see the water fund revenue broken down into residential versus commercial users and also revenue from the tiered accounts. Hendrickson inquired if the state had a sample of how water rates should be set and Lannes replied they do not provide that information and it is up to each City how to structure the enterprise rates Lannes stated that an option would be to order a rate study that is more comprehensive and i a five year history and future forecasts. She anticipated coming back to Council to discuss ncludes rates again in October or November, but the rates must be set in December. Water G. City Clerk — None H. Building — None A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire B etc.) oard, FYCC, Ca ital Im rovements Task Force Hudson reported on the task force recommendations for the bond refer the recommendation of items for the $21 million bond. However t endum. The task force gave hey also recomrriended an all_ City Council Meeting Minutes Regular Meeting of July 18 2016 Page 5 purpose sports facility with turf and a dome. This would be an additional $11.3 million to the $22 million bond. He stated the task force looked solely at need and not what was likely to be passed or accepted by the public. The task force felt that if they did not address all the needs, they would be underserving the community. The School Board accepted the task force's recommendation and will have additional meetings before deciding on a bond amount; they will also have a meeting to receive public comment. Lobbying Hendrickson reported the Washington D.C. trip was successful. They met with Amy Klobuchar, Eric Paulson, and Al Franken. She stated they were aware of the I -94 project and the coalition is a powerful advocate. They met with the Department of Transportation and Hendrickson made sure to emphasize that the expansion is an economic benefit to the community and Albertville is important part of the I -94 corridor. I. Administration 1). City Administrator's Update Nafstad reported that the design committee heard the second sheet of ice cost would be about $9.2 million. Otsego and Monticello have now joined WCAT for Trailblazer transit services. The new facility is located in Buffalo and the dispatch center is located there. Nafstad reported that the CSAH 37 bridge will potentially receive new striping and lights to accommodate left turn lanes. Hudson excused himself from the meeting at 9 :01 p.m. Sorensen asked for an update on the Mall of Entertainment. Nafstad replied that he spoke with the Darkenwalds and they are still moving forward, but he did not know when a development application would be received at the City. Nafstad reported that the I -94 Coalition met with Speaker Daudt for more attention to the I -94 expansion. He also reported Mayor Hendrickson met with the U.S. Secretary of Transportation in Duluth. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS July 25 Joint Powers Water Board, 6:00 p.m. P August 1 August 8 August 9 August 11 August 15 August 22 August 29 City Council Meeting Minutes Regular Meeting of July 18, 2016 arks Committee, 8:00 p.m. City Council, 7:00 p.m. STMA Ice Arena Board, 6:00 p.m. Primary Election Day Planning Commission, 7:00 p.m. City Council, 7 :00 p.m. Joint Powers Water Board, 6:00 p.m. Joint Governance Meeting, TBD Page 6 10. ADJOURNMENT Motioned Vetsch, seconded by Olson, to adjourn the meeting at 9:15 p.m. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED CARRIED. y sujsmitted, berly ,jl. Olson, City Clerk City Council Meeting Minutes Regular Meeting of July 18, 2016 Page 7