2016-08-01 City Council MinutesNbertviiie
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ALBERTVILLE CITY COUNCIL
Monday, August 15, 2016
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
7:00 p.m.
Present: Mayor Hendrickson and Council members Hudson, Sorensen, and Vetsch
Absent: Council member Olson
Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al
Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes, and City Clerk Kimberly Olson
Others Present: Kevin Knopik, Henry Hansen
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
A. ABDO Presentation on Long Range Plan
Kevin Knopik from Abdo, Eick & Meyers, LLP was at the meeting to present the long range plan.
Knopik reviewed the assumptions identified and used for the plan as well as tax capacity, levy and
projected taxes, bond debt, general and capital funds, and enterprise funds.
Vetsch inquired about funding for the improvements for the wastewater treatment plant that are due
in 2021. Nafstad stated they will need to bond for some of the project and currently they have
started the required plan, but need discharge limits from the MPCA. He stated they may look at
other options than the upgrade to the wastewater treatment plant.
Sorensen inquired about the recycling fund balance. Lannes replied the fund will continue to grow
over the next few years so they will have enough in the fund when the contract expires in 2021 to
buy down any increases in fees if it occurs.
4. PUBLIC FORUM — (time reserved 5 minutes)
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Hendrickson amended the agenda to move Item D1, Towne Lakes 6`" Addition Second Amendment,
to Al under City Council.
Page 1
Motioned by Sorensen, seconded by Hudson, to approve the Agenda as amended. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the Monday, July 18, 2016 regular City Council meeting minutes as presented
B. Authorize the Monday, August 1, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Resolution No. 2016 -020 entitled a Resolution Reauthorizing Membership in the
4M Fund
D. Approve Resolution No. 2016 -021 entitled a Recycling buy down and fees
E. Approve Street Closure for 62nd Street NE and Kahler Drive NE for National Night Out
Block Party
Motioned by Sorensen, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Second Amendment to Towne Lakes 6th Addition Developer's Agreement
Couri provided the history on the addition, stating that the development was fully platted but never
built. Kilber Development Group currently owns the property as an investment group and is looking
sell the property to a new owner. Couri stated that if they release the Letter of Credit for Kilber, they
will need to require a new Letter of Credit from the new owner to ensure the improvements in the
developer's agreement are completed. Nafstad reported the new buyer is Henry Hanson with Onsite
Solutions, Inc. based in Albertville.
Couri explained there is only one other change to the developer's agreement and that relates to
dedication of right -of -way for construction of Large Avenue NE and agreement of the new owner to
pay for half of the construction once Towne Lakes 7th Addition or Hunters Pass 3rd Addition are
approved.
City Council Meeting Minutes Page 2
Regular Meeting of August 1, 2016
Vetsch inquired of Hansen the timeline for construction. Hansen stated he expects to close in
September and was projecting full buildout in a three year time frame. He hopes to begin
construction of a model home yet this fall.
Motioned by Hudson, seconded by Sorensen, to approve the Second Amendment to Towne Lakes
Planned Unit Development Agreement, Towne Lakes 6th Addition. Ayes: Hendrickson, Hudson,
Sorensen, and Vetsch. Nays: None. Absent. Olson. MOTION DECLARED CARRIED,
2). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Hendrickson reported they have hired Eric Otte for the Manager position at the water treatment
plant.
3). Parks Committee Notes of July 25, 2016 — No Action Needed
Nafstad reported that the Committee is looking at new structures, greens, and walkways for
Westwind Park. Hendrickson would like to see if park grants could be researched and pursued that
could also address improvements at other City parks.
B. Public Works/Engineering
1). Resurfacing of the Tennis Courts at Oakside Park
Motioned by Vetsch, seconded by Sorensen, to approve resurfacing the tennis courts at Oakside
Park, 10820 Kanter Court NE, for $12,450 and directing staff to contract for services with C &H
Sport Surfaces. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson.
MOTION DECLARED CARRIED.
2). Main Avenue NE Railroad Crossing
Nafstad stated that he had obtained quotes for the additional improvements to the Main Avenue NE
railroad crossing. The improvements generally include sidewalk, street, curb, culvert replacement,
and ditch grading. Quotes received range from $92,631 to $125,516.
Sorensen was concerned with the increase in cost and felt the repair project is now much higher than
was projected. Vetsch inquired if they could bid it out. Nafstad replied it would be difficult not
knowing the Railway's schedule. Vetsch stated that once it is completed, it would look much better
and Nafstad stated it would be safer for pedestrians and better accommodate downtown activity.
Motioned by Vetsch, seconded by Hudson, to direct staff to contract with Omann Bros. for the
improvements associated with replacement of the Main Avenue NE railroad crossing in the
amount of $92,631.61. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent:
Olson. MOTION DECLARED CARRIED.
C. Planning/Zoning
1). Ordinance Amending the City Code Relating to Yard Waste
Brixius reported staff has received several complaints of residents dumping yard waste near drainage
easements and wetlands. Although staff has resolved the complaints through the nuisance code, staff
is recommending that the code be amended to specifically and clearly prohibit this type of dumping.
Nafstad stated that staff has been challenged on enforcement through the nuisance code, so they
would like clear and concise language in the code to prohibit this activity.
City Council Meeting Minutes Page 3
Regular Meeting of August 1, 2016
Motioned by Sorensen, seconded by Hudson, to adopt Ordinance No. 2016 -07 amending Title S
Chapter 1 -5 of the Albertville Municipal City Code Relating To Nuisances, Garbage, Refuse, and
Earth Deposits Affecting Public Safety. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch.
Nays: None. Absent. Olson. MOTIONDECLARED CARRIED.
D. Legal
1). City Attorney Report
There were no questions on the report.
E. Finance
1). Tort Liability Insurance Renewal
Lannes reported it is time to renew the City's tort liability insurance. She stated there are several
options when renewing tort liability: 1) City does not waive statutory limits, 2) City waives the
statutory limits and does not have excess coverage, or 3) City waives the statutory limits and
purchases extra coverage. She stated that the City has always done option three. She estimated the
cost for the extra coverage to be approximately $2,500 this year and in previous years it was usually
$500. Nafstad stated that the difference in costs from last year adds up to real dollars. Hudson
stated that although it is nice to offer, he felt it was no longer a deal for them to continue. Both
Sorensen and Vetsch agreed.
Motioned by Hendrickson, seconded by Hudson, to not waive the City's monetary limits on tort
liability. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson.
MOTION DECLARED CARRIED.
F. City Clerk — None
G. Building —None
H. Fire —None
I. Administration
1). City Administrator's Update
Nafstad reported that staff had a baseball users -group meeting regarding the field #3 lights and from
the discussion staff learned the users would like to the fences moved. He stated the City Planner will
be looking at possible reconfiguration of the fence lines and they will meet again with the group.
Nafstad stated they should have the fences in a permanent place before installation of the ballfield
lights.
9. Announcements and /or Upcoming Meetings
August 8 STMA Ice Arena Board, 6:00 p.m.
August 9 Primary Election, 7:00 a.m. — 8:00 p.m.
August 12 Planning Commission, 7:00 p.m. — THURSDAY
August 15 City Council, 7:00 p.m.
Budget Workshop, Immediately Following
August 22 Joint Powers Water Board, 6:00 p.m.
City Council Meeting Minutes Page 4
Regular Meeting of August 1, 2016
August 29
September 5
September 6
September 12
September 13
September 19
September 26
Parks Committee, 8:00 p.m.
Labor Day, City Offices Closed
City Council, 7:00 p.m.
STMA Ice Arena Board, 6:00 p.m.
Planning Commission, 7:00 p.m.
City Council, 7:00 p.m.
Joint Powers Water Board, 6:00 p.m.
10. RECESS
Hendrickson called for a short recess of the meeting at 8:23 p.m.
11. BUDGET WORKSHOP
Hendrickson reconvened the meeting at 8:29 p.m. and Hendrickson moved the meeting into the
budget workshop.
Lannes presented an overview of the budget planning process and budget/levy historical numbers.
She presented a 2017 preliminary budget of $3,765,954, a 2.58% increase from 2016. She explained
$1,878,480 was the operations levy, $971,429 was the capital levy, and $916,045 is the debt levy.
She stated they have maintained the reserves at 50 %, which is above the State minimum of 35 %.
Lannes reviewed several unfunded items that are not part of the budget that include:
• Desired improvements such as parks, amenities, buildings
• Future equipment replacement
• Law enforcement coverage
• Scanner
• Brush Chipper
• Professional Services
Vetsch inquired about law enforcement coverage and noted that annual calls has again decreased.
Both Hudson and Hendrickson felt the current coverage is what is keeping the crime /call volume
down. Council was fine with the current level of coverage and Lannes suggested they continue to
monitor the numbers.
Hendrickson inquired if funding is available for State lobbying services. She would also like to see
some funding for marketing the City.
Sorensen stated they are currently funding $15,000 to the Ice Arena for depreciation and it is not
covering it. Lannes stated that it would have to go to all three entities if there should be an increase.
Lannes reported they have approximately $350,000 in general fund reserves this year that Council
will need to designate.
Sorensen inquired about the status of the street maintenance and improvement funds. Lannes stated
they are behind in streets. Nafstad stated they should be funding approximatelytwo miles of road a
year, but they are currently at a quarter of a mile per year. He stated they have tried to stay away
City Council Meeting Minutes Page 5
Regular Meeting of August 1, 2016
from assessments for street repairs. Sorensen felt they should use the general fund reserves for
streets.
Hendrickson asked staff to bring figures back that include the unfunded building maintenance items.
Hudson would like to see a figure with all unfunded items included.
Nafstad stated they want to keep the percentage low for 2017 as they still need to address water
rates.
12. ADJOURNMENT
Motioned by Vetsch, seconded by Hudson, to adjourn the meeting at 9:30 p.m. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Olson: None. MOTION DECLARED
CARRIED.
Respec lly submitted,
/Kimberly/A. Olson, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of August 1, 2016