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2016-09-06 City Council MinutesNbertville ALBERTVILLE CITY COUNCIL Tuesday, September 6, 2016 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Planner Al Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes, and Sergeant Eric Kunkel Others Present: None 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present to speak at the forum. 5. AMENDMENTS TO THE AGENDA Motioned by Vetsch, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 15, 2016 regular City Council meeting minutes as presented B. Authorize the Tuesday, September 6, 2016 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Page 1 C. Approve Resolution No. 2016 -022 to Transfer $350,000 from the General Fund No. 101 to Fund No. 102 Capital Outlay Fund Sorensen had a minor correction to the minutes. Motioned by Hudson, seconded by Sorensen, to approve the Consent Agenda as amended. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC etc.) Hendrickson stated there was a Joint Powers Water Board meeting and inquired if the Board had discussed water rates with staff. Nafstad replied that he has not received information on rates although he knows the Board undergoes an annual comparison study each year. B. Legal 1). Encroachment Agreement Allowing a Portion of Taco Bell's Drive Through Lane To Be Located In The City Street Nafstad reported the item is a continuation of the Taco Bell CUP. This license agreement would allow Border Foods Inc. to construct a drive through and place improvements in the right -of -way. Conditions of the agreement require Border Foods Inc. to indemnify the City and if safety hazards should occur, would require Border Foods Inc. to modify the drive through lane to correct the hazards. He stated that encroachment agreements are fairly common. Brixius stated that the street design is not changing in this design. Motioned by Sorensen, seconded by Hudson, to approve the License Agreement with Border Foods, Inc. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. City Attorney Report D. Planning/Zoning 1). Accessory Buildings/Deed Covenants Brixius reported that approved residential planned unit developments have a design standard in the City Code that does not allow accessory buildings if they are prohibited in the development's covenants. This was put in place when the size and number of accessory buildings were integral to plat design and appearance, such as in the Cedar Creek and Towne Lakes developments. He stated that staff had to return an application for an accessory building because it was not allowed in that addition's covenants whereas another applicant had a similar request but did not have that restriction within their addition's covenants. This places an inequality among residences within the same development, just different additions. He recommended that the City not act on development City Council Meeting Minutes Page 2 Regular Meeting of September 6, 2016 covenants and if Council feels those specific neighborhoods of Cedar Creek and Towne Lakes need those restrictions, the ordinance be amended to specify those neighborhoods. Hudson was in favor of repealing the language in the City Code. Olson stated that Towne Lakes has an association that can address the covenant issues; however, it appears only Cedar Creek is impacted as it has no associations within the development. Council directed staff to come back at a future meeting with new Code language. E. City Clerk 1). Set Canvass Board Meeting Date and Time Acting Clerk Lannes stated they must hold the Canvass Board meeting within ten days after the November 8, 2016 election. Staff suggests holding it prior to the November 14, 2016 Arena Board meeting as they did two years ago. Motioned by Vetsch, seconded by Hudson, to set the 2016 Canvass Board Meeting, for November 14, 2016. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Hudson stated they did not set a time for the meeting. Lannes suggested not specifying a time for the meeting yet, as they do not yet know when the start time will be for the Arena Board meeting. She stated they could set the time a later date. F. Finance — None G. Fire —None H. Public Works/Engineering — None I. Building — None J. Administration 1). City Administrator's Update Nafstad reported that staff is working on language for the shared fire agreement and would like to bring that back to a workshop for the Council. He reported that on September 22 & 23 Highway 241 will be closed and the detour route will be CSAH's 37 and 19. Vetsch inquired about the Main Avenue NE railroad crossing and Nafstad replied that it is scheduled to be done this year. Nafstad reported that City Hall receives a number of complaints about legal and illegal parking in Towne Lakes. He stated that cars are parking for an excessive amount of time, illegal parking so garbage containers cannot be emptied on pick up day, or parking on both sides of the street making it difficult to pass through. He wanted to bring this to Council's attention and stated they may want to consider no overnight parking or limited time parking. In terms of illegal parking, the Code references an administrative fine from the City which makes it difficult for Wright County to enforce City Council Meeting Minutes Page 3 Regular Meeting of September 6, 2016 although they do chalk tires (48 hour parking limit) and talk to the vehicle owners. Nafstad stated he will be working with Sergeant Kunkel to monitor the situation. Hendrickson reported that she received a request to install a dog waste receptacle on the trail by CSAH 18. Nafstad replied that it would be Wright County right -of -way and he will look into it. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS September 5 Labor Day, City Offices Closed September 6 City Council, 7:00 p.m. September 12 STMA Ice Arena Board, 6:00 p.m. September 13 Planning Commission, 7:00 p.m. September 19 City Council, 7:00 p.m. September 26 Joint Powers Water Board, 6:00 p.m. October 3 City Council, 7:00 p.m. October 5 Fire Advisory Committee, 6:00 p.m. October 6 Fire Business Meeting, 8:00 p.m. October 10 STMA Ice Arena Board, 6:00 p.m. October 11 Planning Commission, 7:00 p.m. October 17 City Council, 7:00 p.m. October 24 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. 10. RECESS Hendrickson called a short recess of the meeting at 7:34 p.m. Hendrickson reconvened the meeting at 7:36 p.m. 11. BUDGET WORKSHOP Lannes reported that at the first budget workshop, Council asked staff to come back with a budget figure that included the three unfunded capital items (City Hall boilers, HVAC control, and electronic sign). She stated the preliminary budget presented to the Council at that workshop was a total levy increase of 2.58% and with the unfunded capital items included, the total levy increase would go to 2.94 %. Sorensen inquired about the quality of the images on the new City sign. He felt the images were too blurry and he expected a much clearer and sharper image. Nafstad stated they are still working on training and part of the issue is the angle in which the sign appears up close; from further away, the image appears much clearer. Lannes reported the only other change was an increase of $2,000 in Local Government Aid, which brought the total levy increase from 2.58% to 2.53 %. She stated that the Council will need to discuss including the unfunded items, possible increase of funding to the ice arena, etc. Hudson stated the ice arena item is hard to determine at this point because the Arena Board still needs to discuss the staffing issues and capital. Lannes explained that if ice arena operations do not operate in the black, staff will have to seek additional funding from the three entities. She stated the additional $15,000 Council had designated to the ice arena is going into future capital, such as City Council Meeting Minutes Page 4 Regular Meeting of September 6, 2016 replacement of the Zamboni machine. Olson inquired if they are funding operations at all and Lannes replied they are not, but if there is a major purchase or repair needed, they would need to use the capital funds or ask for funding from the entities. Nafstad clarified that a big portion of the ice arena capital was used for the roof and Lannes informed Council that the capital is slowly being built up. Council inquired about using the General Fund Reserves from last year for the unfunded items. Lannes explained that if you put in a small amount into the budget now and build for ten years, funds will be in the budget when items need replacement; otherwise the budget will have a lot of one -time costs that would make the levy go up and down. Council discussed options for using the General Fund Reserves. Olson asked staff if they foresee any large items that need funding in the next budget cycle that Council should be preparing for. Lannes stated that it really depends on permit revenue and Nafstad added that even though they have enough commercial and industrial land to still develop, they are approaching buildout for residential homes. Lannes stated there will always be some form of revenue from permits though. Council directed staff to bring the 2.94% total levy increase for approval at the next meeting. 12. ADJOURNMENT Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 8:02 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfu y submitted, Kimberly X. Olson, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of September 6, 2016