2016-09-19 City Council Minuteslbertvijlc
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ALBERTVILLE CITY COUNCIL
Monday, September 19, 2016
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch
Absent: None
Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Finance Director
Tina Lannes, and City Clerk Kimberly Olson
Others Present: Wright Count Commissioner Mike Potter, Aaron Cocking, Trish Holm
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None
4. PUBLIC FORUM — (time reserved 5 minutes)
Wright County Commissioner Mike Potter was present to give an update on the activities at Wright
County. He reviewed the County's preliminary levy increase of 4.99 %; however, he indicated that
increase is offset by new tax capacity that has been created in the County. He also reviewed
progress on a new court services building, the new highway department building, change in library
hours in St. Michael, and transit within the County. Hendrickson inquired if Wright County is any
closer to using Trailblazer transit services and Potter replied it may be a possibility in future years.
5. AMENDMENTS TO THE AGENDA
Motioned by Vetsch, seconded by Sorensen, to approve the Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
Page 1
A. Approve the September 6, 2016 regular City Council meeting minutes as presented
B. Authorize the Monday, September 19, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve the Memorandum of Understanding between Wright County and the City of
Albertville for the Purchase of Salt for the 2016 -2017 Snow and Ice Removal Season at a
cost of $78.33 per ton, which is subject to fuel escalation
D. Approve a Major Temporary Outdoor Music Permit for the 152 Club, Inc. for September
24, 2016 located at 5794 Main Avenue NE
E. Reduce Letter of Credit No. 2220 held as security for the Hunters Pass 2nd development
from $15,973 to no less than $9,273, conditioned on any outstanding balances owed to the
City being paid in full
Motioned by Olson, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
STMA Ice Arena Board
Hudson reported the STMA High School Blue Line Club will be paying for a press box at the arena
and they also discussed a request for new bleachers.
Hudson also reported the Board discussed ownership of the 2nd sheet of ice should the bond
referendum pass, which was not an agenda item. More discussion in the future on this item will be
needed.
Planning Commission
Hudson stated that the Planning Commission held the public hearing for the development application
for the Karston Cove 4th Addition. He stated that it was a very complex item to understand as there
was a lot of history associated with the Karston Cove developments and felt it took a real effort for
the Commission to understand all the details. He noted this was an a e d ' t t f 1
meeting.
g n a em or ater to the
B. Finance
1). 2017 Preliminary Budget and Property Tax Levy
Lannes reported they must approve the 2017 Preliminary Levy and Budget at this meeting. The
Council may lower the levy limit in December when they approve the final Levy and Budget, but
they may not increase it.
City Council Meeting Minutes
Regular Meeting of September 19, 2016
Page 2
Motioned by Vetsch, seconded by Sorensen, to Approve Resolution No. 2016 -023 adopting the
2017 Preliminary Property Tax Levy. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch.
Nays: None. Absent: None. MOTION DELARED CARRIED.
Motioned by Hudson, seconded by Olson, to Approve Resolution No. 2016 -024 adopting the 2017
Preliminary Budget. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. MOTION
DECLARED CARRIED.
2). Audit Services
Lannes reported they received quotes from two vendors for the 2016 audit services. She stated both
companies have provided good services in previous dealings with the City, although one came in
lower than the other for the 2016 audit services and that is who staff would recommend. Sorensen
felt that it is beneficial to switch vendors from time to time.
Motioned by Hudson, seconded by Sorensen, to Approve the quote from Abdo, Eick & Meyer,
LLP for 2016 audit services in the amount of $24,000. Ayes: Hendrickson, Hudson, Olson,
Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED.
C. Planning/Zoning
1). Karston Cove 4th Preliminary and Final Plat Update — Verbal
Couri stated that the original development was done by Woodside. At that time, fourteen properties
on the north side of 64th Street NE were built; however, the 29 townhome units planned for the south
side of 64th Street have not developed. He explained because the developer did not complete the
improvements by October 31, 2010 per the developer's agreement, the City drew on the developer's
Letter of Credit so the City could install the improvements if needed. Couri also explained that with
the improvements not complete and the development agreement as is, the City only has until October
31, 2016 to file legal action. Woodside sold the property to Centra Homes LLC who now has
ownership. Centra Homes LLC is seeking a preliminary and final plat and vacation of drainage and
utility easements for the southern property to replat it as an outlot. This means the property is
unbuildable until it is replatted again. The Planning Commission held a public hearing on the item
and heard concerns from the HOA for the 14 properties to the north. Couri reported the HOA's
primary concern is if the lots are replatted, the southern properties would not be required to join the
HOA as per previous agreements.
Couri reported staff's recommendation is to amend the Developer's Agreement to reserve the right
to require the southern properties to join the HOA when it develops and to also approve the
preliminary and final plat.
Council discussed whether certain improvements, specifically sidewalk, should be required to be
done now or when the property develops. Olson felt construction of the sidewalk needed to be a
condition. He stated it is the only section that is not complete along that street segment. Vetsch
inquired about the pond for the development. Nafstad stated the pond is on the north side of 64th
Street and is the HOA's responsibility to maintain; however, the City may want to consider taking
over its maintenance. Couri explained the drainage pond is covered by an easement and the City can
impose the right to maintain it, but cannot bill it to the HOA.
City Council Meeting Minutes Page 3
Regular Meeting of September 19, 2016
Nafstad stated this item is scheduled for the October 3, 2016 City Council meeting. Hudson would
Re to see the Planning Commission invited to offer their comments and suggested posting it as
either a joint meeting or possible quorum. Staff indicated they would post the meeting as needed.
Olson inquired to the costs of sidewalk installation and Couri stated the Letter of Credit would be
returned less the cost of the improvements.
D. Public Works/Engineering - None
E. Fire —None
F. City Clerk -None
G. Building —None
H. Legal —None
I. Administration
1). City Administrator's Update
Nafstad reported the 3rd Annual Open Streets event was a success again this year.
Nafstad stated that Central Park ballfield lighting would be completed in October.
The Main Avenue NE railroad crossing is still slated to be completed this year.
Nafstad reported the next Joint Governance meeting is scheduled for Monday, October 31, 2016 in
St. Michael and Nafstad suggested they may want to reschedule or cancel the meeting. Council
agreed the 31" was not a good date to meet.
9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS
September 26 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
October 3
City Council, 7:00 p.m.
October 5
Fire Advisory Committee, 6:00 p.m.
October 6
Fire Business Meeting, 8:00 p.m.
October 10
STMA Ice Arena Board, 6:00 p.m.
October 11
Planning Commission, 7:00 p.m.
October 17
City Council, 7:00 p.m.
October 24
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
October 31
Joint Governance Meeting, 6:00 p.m., St. Michael
10. ADJOURNMENT
City Council Meeting Minutes Page 4
Regular Meeting of September 19, 2016
Motioned by Sorensen, seconded by Hudson, to adjourn the meeting at 8:03 p.m. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
Respectfully submitted,
/ aI�A' I
"/' LY4 Kimberly A. O son, City Clerk
City Council Meeting Minutes
Regular Meeting of September 19, 2016 Page 5