2016-10-17 City Council Minutes,'`�
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ALBERTVILLE CITY COUNCIL
Monday, October 17, 2016
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
Leo Kruger was present to lead the pledge of allegiance.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch
Absent: None
Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al
Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM — (time reserved 5 minutes)
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Nafstad added Tree of Life Massage License as C2 under City Clerk. He also added MN Dot
Transportation Funding Alternatives Solicitation as D2 under Public Works.
Motioned by Vetsch, seconded by Sorensen, to approve the Agenda as amended. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the October 3, 2016 regular City Council meeting minutes as presented
B. Authorize the Monday, October 17, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Page 1
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve the Planned Unit Development Agreement for Karston Cove Fourth Addition
D. Adopt Resolution 2016-028 Resolution Assuming Maintenance Obligations Over Storm
Water Ponds Located On Lot 15, Block 1, In The Plat Of Karston Cove 3rd Addition
Within The City Of Albertville
Motioned by Sorensen, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC
etc.)
Fire Advisory Committee
Sorensen reported that Otsego will be conducting a fire station study and the consensus was for the
committee to wait until that is completed to move forward with the Joint Powers Agreement for fire
service. Nafstad reported that Otsego received a resignation notice from their City Administrator.
B. Fire
1). Purchase of Self -Contained Breathing Apparatus (SOBA)
Bullen stated the department had applied for a FEMA grant for the SCBA and were turned down in
August 2016. He stated that several of the SCBA's have issues and will be costly to repair. Bullen
stated the purchase would include 12 SCBA packs, 30 SCBA bottles, 34 SCBA masks, and 2 RIT
packs in the amount of $84,716. He stated this order is smaller than the order for the FEMA grant,
because the heavy rescue will be removed from the fleet. When that vehicle is replaced, additional
SCBA equipment will need to be ordered at that time.
Motioned by Olson, seconded by Vetsch, to Authorize the purchase of new Fire Department
SCBA, based on low quotes, for a total purchase amount not -to -exceed $84,716. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
2). Fire Update
Bullen reported they had the kindergartners from Albertville Primary at the Fire Station to learn
about fire prevention. Sorensen stated the event was a great success and very well done.
Bullen stated that conditional job offers for reserve firefighters were sent to four candidates and he
hopes for a January start. Bullen reported they are in the process of the biannual promotions for
captain and lieutenants. He stated that they have ten applicants for three captains and three
lieutenants.
City Council Meeting Minutes Page 2
Regular Meeting of October 17, 2016
Bullen reported that for the 2016 AFG grant, they are gathering information and hoping for seven
sets of turn -out gear, 6 SCBA packs/6 SCBA bottles, and turn -out gear dryer.
Bullen reported that Assistant Fire Chief Mills begins his new job next week as the Fire Service
Specialist for the MN State Fire Marshal's Office.
C. City Clerk
1). 2017 Open Book Meeting Option
Nafstad reported the Council must decide by December if they wish to change to the Open Book
option for the Local Appeal and Equalization process for home valuations. The Open Book option
allows resident to meet directly with Wright County assessing staff and bypass the formal meeting at
the City Council. Nafstad stated no action is needed unless the Council wants to go to the Open
Book meeting option. Sorensen and Vetsch stated their preference to keep the Local Board of
Appeals and Equalization with the City Council and to continue with their current practice. Nafstad
clarified that even if the Council maintains the local board a property owner can still meet with the
County and then appeal to the Council. Council reached a consensus to maintain the Local Board of
Appeals and Equalization.
2). Tree of Life Massage Therapy Enterprise License
Nafstad reported that Tree of Life wishes to open a wellness center at 5676 LaCentre Avenue NE,
Suite 202, and is requesting a massage therapy enterprise license as required by the City Code.
Motioned by Sorensen, seconded by Olson, to approve a Massage Therapy Enterprise License for
Tree of Life, located at 5676 LaCentre Avenue NE #202, contingent upon final inspection and
approval of the Building Official and Fire Chief, payment of license fees, and successful
background check. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None.
Absent. None. MOTIONDECLARED CARRIED.
D. Public Works/Engineering
1). 2017 CSAH 19 & 57th Street NE Signal Improvements - Discussion
Nafstad reported the Council had previously reviewed a traffic report from SRF for the intersection
of CSAH 19 and 57th Street NE. The report concluded that dedicated left turn lanes and
signalization are needed at the intersection. Staff has been working with SRF to develop a scope and
proposal for design services should it be considered for a 2017 improvement. The proposal is not to
exceed $45,205.
Olson inquired what funds would be used and Nafstad replied funds would come from a
combination of street improvement and overlay funds, State Aid funds that have already been pulled,
and general funds. Olson inquired if they would have to go through the State Aid process and
Nafstad replied they would not since the funds have already been pulled.
Motioned by Vetsch, seconded by Hudson, to approve the SRF proposal for preparation of plans
and specification of the design services for CSAH 19 and 57'" Street NE Signal and Intersection
Improvements at an hourly not -to -exceed $45,205. Ayes: Hendrickson, Hudson, Olson, Sorensen,
and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
City Council Meeting Minutes Page 3
Regular Meeting of October 17, 2016
2). MN Dot Transportation Alternatives
Nafstad reported that federal grants and opportunities for those non -street related projects that have
been administered by MnDOT have now been consolidated into the Transportation Alternatives
Funding Solicitation which addresses projects such as trails, sidewalks, etc. He stated they are
working with the Wright County Highway Department, Wright County Commissioners, and the City
of Otsego on restriping CSAH 37 on the bridge over I-94. He stated that it would have turn lanes
and reduce the shoulder of CSAH 37. He reported that this would be the time to consider a
pedestrian bridge over I-94 at CSAH 37. He stated they would make formal application for a grant
for the project and he would need to submit a letter of intent to the State. He stated he is looking for
Council approval to begin the process and did state the City would need to contribute some funds to
the project. He reported that Albertville would probably take the lead on the application.
Hendrickson inquired if they should have a resolution of support. Nafstad replied that would
eventually come into play later in the application process.
Council directed staff to proceed with the grant.
E. Finance — None
F. Planning/Zoning — None
G. Building —None
H. Legal -None
I. Administration
1). City Administrator's Update
Nafstad reported that they have received resignation notice from Jane Amoldy and she is planning to
retire after the November election.
Nafstad stated that MOE is looking to update the existing AUAR (Alternative Urban Area Review)
and is a large step in the development process. He stated that a traffic analysis will need to be done
and ideally it should be the City to conduct the study, but the City would need to be reimbursed for
that work. At the next meeting, he anticipates a scope of services for the traffic study from SRF and
an agreement for how the City will be reimbursed.
Nafstad reported that the 2017 Street Improvements will include streets west of CSAH 19 and he
will be holding a neighborhood meeting to discuss the details with impacted residents.
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
October 24 Joint Powers Water Board, 6:00 p.m.
October 31 CANCELLED, Joint Governance Meeting
November 7 City Council, 7:00 p.m.
November 8 Election Day, 7:00 a.m. — 8:00 p.m.
Planning Commission, 8:00 p.m.
November 10 City Offices Closed, Veterans Day observed
City Council Meeting Minutes Page 4
Regular Meeting of October 17, 2016
November 14 STMA Ice Arena Board, 6:00 p.m.
November 21 City Council, 7:00 p.m.
November 24/25 City Offices Closed, Thanksgiving
November 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
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10. WATER RATE PRESENTATION
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Lannes reported the first presentation reviewed the water rates for 2017, the need for an increase,
and options to address the shortage. The second presentation gave options for increasing the base
rate, increasing the tiered rates, or increasing a combination of both. She stated Council had asked to
see the residential utility accounts. Lannes reported that the majority of residential accounts did not
hit the tiered rates and there are under 200 accounts that are considered high users and in the tiered
rate.
Lannes reported they could match the tiers to mirror Joint Powers Water Board. She then presented
several options to the Council that would match Joint Powers, but not address depreciation:
4 tier option with an increase to tiers
4 tier option with no increase
4 tier option with an increase to the base
Lannes explained how the different options would affect commercial versus residential accounts and
stated there are endless options on how to adjust the rates.
Olson inquired how much they are short in the fund. Lannes explained they are currently depleting
the fund and are short $60,000 a year in operations. If they include depreciation, it would be
$120,000 per year. She stated that the fund would be in the negative in four years, so she would like
to see the solution in place before then.
Council discussed several options, factors that impact water usage, and impact to water users.
Nafstad stated the Council will need to make a decision in December.
City Council Meeting Minutes Page 5
Regular Meeting of October 17, 2016
Hendrickson was concerned about covering depreciation. Couri stated that if depreciation is not
funded now, when the time comes to replace infrastructure, the Council will need to issue debt to
cover the cost. Then there is no choice but to raise rates to cover replacement and interest. He stated
that the Council is in the position now to make a small change over time rather than being forced to
make a big change suddenly.
Lannes inquired if Council is comfortable moving forward with the 4 tier option to match Joint
Powers rather than staying with 3 tiers and Council indicated they are.
Hendrickson inquired if there were professionals they could ask for advice about the rates. Lannes
explained that would be the rate study that the auditors had discussed. Nafstad explained that a rate
study would tell the Council to the cent what the rates should be. Lannes reported this presentation
gives the Council options.
Nafstad reported that staff will come back to Council with a hybrid of a base and tier increase and an
implementation plan.
11. ADJOURNMENT
Motioned by Vetsch, seconded by Sorensen, to adjourn the meeting at 8:40 p.m. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
submitted,
Kimberly A.,01son, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of October 17, 2016