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2016-12-19 City Council MinutesNbertville uoa-(.ftCkq p ALBERTVILLE CITY COUNCIL Monday, December 19, 2016 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen, Finance Director Tina Lannes, and City Clerk Kimberly Olson Others Present: Aaron Cocking, Jane Arnoldy, and Peg Craig 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Recognize Jane Arnoldy for Years of Service Lannes recognized Arnoldy for her fourteen years of service to the City of Albertville and presented her with a fleece vest. Lannes stated that Arnoldy held a number of jobs during her tenure and added that when she semi -retired several years ago, she always came to participate in the Albertville Friendly City Days competitions. Amoldy stated they are looking for a residence in her hometown of Mankato. Sorensen thanked Amoldy for her service and participation in the City. Hendrickson presented Amoldy with a certificate of appreciation. The Council wished Amoldy well. B. Recognize Council member Larry Sorensen Hendrickson presented Sorensen with a plaque recognizing his eight years on the City Council. She personally thanked Sorensen for the strengths he brought to the Council and stated he will be missed. Nafstad stated Larry always offered sound reasoning and logic, was supportive of staff, and had impeccable attendance. Sorensen thanked everyone for the surprise get together two weeks ago and said it meant a lot to him. Sorensen felt that the right staff and Council were in place to be successful. Vetsch commended Sorensen for his good ideas and the high level of dedication he brought to the Council. 4. PUBLIC FORUM There was no present for the public forum. Page 1 5. AMENDMENTS TO THE AGENDA Motioned by Vetsch, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 5, 2016 Truth -in -Taxation meeting minutes as presented B. Approve the December 5, 2016 regular City Council meeting minutes as presented C. Authorize the Monday, December 19, 2016 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Authorize the payment of all just claims received by December 31, 2016, which would be the year-end closeout of payments of claims E. Approve Resolution No. 2016-036 establishing the 2017 City observed holidays F. Approve Resolution No. 2016-037 Establishing the 2017 City Council regular meeting dates G. Adopt Resolution No. 2016-038 approving the application and permit for an off-site gambling permit for the STMA Youth Hockey Association to conduct a raffle on March 25, 2017 at the STMA Ice Arena, located at 5898 Lachman Avenue NE Motioned by Sorensen, seconded by Hudson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) There were no committee updates. B. Finance 1). Transfer Cottages of Albertville Contract for Private Development and TIF Note Lannes reported that Dominium is selling the Cottages and the TIF Note and development contract are part of the sale. Vetsch inquired more about the sale. Couri explained that because Dominium is selling the property, the TIF Note is a revenue stream that goes with it. The City's approval is just a City Council Meeting Minutes Page 2 Regular Meeting of December 19, 2016 formality. The City can consent to the sale but cannot regulate management of the property. Vetsch inquired if staff has any background on the company purchasing the property. Couri stated that in order for the new company to receive TIF funds, they must comply with the development agreement. He stated that the City must approve the transfer unless there are grounds to deny the transfer and he did not what those grounds might be. He stated that Dominion is free to sell the property to whomever they choose and unlike other situations within the City, the City is not obligated to run a background check. Vetsch wanted to be sure the Cottages will stay senior housing. He also inquired if it would allow Section 8 housing. Couri replied that one person in each unit must be 55+ and the TIF agreement may have some upper income limits. Hudson inquired if the City did not transfer the TIF, could the buyers still purchase the property. Couri replied it would not prevent them from purchasing it, but would most likely put the sale on hold since the TIF would be a revenue stream for them. Nafstad stated that the bond attorneys have reviewed and prepared the transfer documents and recommended approval. Lannes stated it is time sensitive as they have already postponed closing once and have the closing scheduled for later this week. Motioned by Hudson, seconded by Olson, to adopt Resolution No. 2016-039 approving assignments of Tax Increment Finance and authorizing execution of consent to the assignment. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Fire 1). Fire Update Bullen reported that they have four conditional job offers out for reserve firefighter. There is still some remaining testing to be done. He hopes for a January 2017 start and will be in time for the Elk River Fire Academy. Bullen stated that interviews have been completed and scores tabulated for officers. The current Board of Officers has discussed changing the composition of the Board to include a deputy chief. The new position would help with duties that the current assistant chief does and also adds an additional officer position to someone who may not otherwise would have had the opportunity to hold an officers position. Bullen reported that they are appointing officers every two years and the Board discussed moving to three year staggered terms. Bullen reported that Otsego authorized funds for an Otsego fire station study in 2017. Bullen stated the department should hear in March if they will receive the AFG micro grant for turn out gear. Bullen reported the old rescue 11 is up for auction. Olson inquired if there is a minimum bid and Bullen replied there is a reserve of $35,000 on it. Nafstad noted that the pay for the Board of Officers will be adjusted to fit the deputy chief position which will occur in 2017, but there will be no change in the budget amount for salaries for 2017. City Council Meeting Minutes Page 3 Regular Meeting of December 19, 2016 D. Planning/Zoning -None E. City Clerk — None F. Public Works/Engineering — None G. Building — None H. Legal —None I. Administration 1). Parking Ordinance Amendment Nafstad reported that the City Code states there is no on -street parking for more than 48 hours and during the winter months there is no parking from 2:00-6:00 a.m. Those in violation are subject to an administrative fine. He stated that staff is generally not at City Hall at the time of violations and also they do not have the means to identify the owner of the car in violation. Staff felt it would be more efficient to turn this over the Sheriff's Office to issue tickets. The Wright County Attorney's Office has agreed to handle the prosecution if a ticket remains unpaid. Couri felt that is a very rare situation and the goal would be to not see repeat offenders. Motioned by Sorensen, seconded by Hudson, to Adopt Ordinance No. 2016-12 amending the Albertville City Code, Title 7, Chapter 2 as it relates to on -street parking within the City of Albertville. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). City Administrator's Update Nafstad reported on I-94 access and the work the city has done over the years. He stated for years the city has worked to improve upon the full access at CSAH 37 and partial access at CSAH 19. Nafstad stated after years of study, the surrounding communities, FHWA, MnDOT, Wright County and other stakeholders ultimately developed a plan at CSAH's 19 and 37, which included three phases, and provided generally full access at 19 and 37. He reported that MnDOT is now considering elimination of some those phases and possibly the eastbound off ramp at CSAH 37. Nafstad's concern is that the interchange access needs to be consistent with the work that has already been done and he foresees the need to draft a letter to that effect. Hudson inquired why MnDOT's position changed. Nafstad replied that MnDOT staff has changed and they likely are not aware of the work that went into developing the plan that all agencies agreed to. Nafstad also replied that phase 3 is expensive, as the bridge over CSAH 19 will need to be built as an eight lane bridge rather than a six lane bridge. Nafstad stated MnDOT has not been planning for this and the bridge is due for replacement in 2021. Nafstad reported that Albertville and St. Michael have been advised by MnDOT and others to consider lobbying at the state level for funding to improve I-94. Both cities have been negotiating with Lockridge, Grindal, and Nauen (LGN) about federal and state lobbying services. He stated there is value in maintaining the federal relations and adding the legislative services He stated the City Council Meeting Minutes Page 4 Regular Meeting of December 19, 2016 goal of both communities is to have six lanes from 241 to 19 with complete interchanges at both ends. Nafstad stated that the LGN has submitted a proposal for two years of lobbying services at the federal and state level for $3,333 per month in 2017 and $3,750 per month in 2018. He anticipates St. Michael will approve the contract at their next meeting. Olson inquired what would happen if one of the cities removed themselves from the agreement in 2018 and Nafstad replied it would need to be addressed in the contract. Sorensen felt that past lobbying efforts have allowed the first phase of the I-94 access to get done. Hendrickson stated that she is willing to take the time to meet with legislators recommended by LGN. Hudson stated that taking the time to travel and meet with various elected officials commands a certain level of respect from those who will ultimately advocate for the cities. Motioned by Hudson, seconded by Olson, to authorize the Mayor to enter into a contract with Lockridge, Grindal, and Nauen for two years of lobbying services. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS December 26 City Offices Closed, Christmas Day Observed December TBD Joint Powers Water Board, 6:00 p.m. January 2 City Offices Closed, New Year's Day Observed January 3 City Council, 7:00 p.m. January 4 Fire Advisory Committee, 6:00 p.m. January 9 STMA Ice Arena, 6:00 p.m. January 10 Planning Commission, 7:00 p.m. January 16 Martin Luther King Jr. Day, City Offices Closed January 17 City Council, 7:00 p.m. January 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. January 30 Joint Governance Meeting, 6:00 p.m. Location TBD Motioned by Sorensen, seconded by Hudson, to call a five minute recess prior to the consultant and administrator evaluations. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 10. CONSULTANT AND ADMINISTRATOR EVALUATIONS Mayor Hendrickson reconvened the meeting. The Council conducted and provided positive reviews for both the City Attorney and City Administrator. There was discussion on likely topics in 2017, as well as, for on-going items, such as shared fire service. City Planner Brixius was unable to attend and the Council will conduct his review at a future date. City Council Meeting Minutes Page 5 Regular Meeting of December 19, 2016 11. ADJOURNMENT Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 9:30 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respect lly submitted, Kimberly . Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of December 19, 2016