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2017-01-03 City Council MinutesNIbertville ALBERTVILLE CITY COUNCIL Tuesday, January 3, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes, and City Clerk Kimberly Olson Others Present: Deputy Josh Hinton, Peg Craig, Kristie Cocking, Ryan Hendrickson, Douglas Birk, and Samara Postuma 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Oath of Office: Mayor Hendrickson and Council members Cocking and Vetsch Clerk Olson administered the oaths of office and provided Certificates of Election for Mayor Hendrickson and Councilmembers Cocking and Vetsch. B. STMA Bond Referendum Update — Douglas Birk STMA ISD #885 Director of Administrative Services, Douglas Birk, was present to provide information to the Council about the upcoming capital bond referendum. Birk gave a presentation on the following items: • why the district is pursuing a referendum at this time • resources for residents to find information • what is included in the bond • the tax impact of the bond • upcoming meetings on the bond Birk invited the Council the share with local groups that they can meet and get information from district staff and School Board. Page 1 Vetsch inquired if the district has reached a point that would prompt closing open enrollment. Birk replied the district would have to state they are at capacity and there are also a number of factors that go along with closing open enrollment that could lead to unintended consequences. Couri inquired if there will be savings that will occur at the district if the referendum succeeds and the improvements are made. Birk replied that the district will gain efficiencies and cost savings. He added that there are possible revenue increases if the dome facility is rented out. Hudson stated that it has been eleven years since the last bond and inquired what threshold was met to warrant a bond at this time. Birk replied that the district had been aware of both the technology and security improvements that were needed. They also knew the pool needed to be repaired and all those improvements would have come out of the operating levy. At the same time, there was discussion about the second sheet of ice at the arena and the School Board felt it was time to address multiple issues and to put the matter before the voters. 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present at the forum. 5. AMENDMENTS TO THE AGENDA Motioned by Hudson, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 19, 2016 regular City Council meeting minutes as presented B. Authorize the Tuesday, January 3, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve accounts receivable report D. Approve Resolution 2017-001 designating officials, consulting firms, and depositories for 2017 Motioned by Olson, seconded by Hudson, to approve the Consent Agenda as amended Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None City Council Meeting Minutes Page 2 Regular Meeting of January 3, 2017 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) There were no committee updates. B. Planning/Zoning 1). City Code Amendments - Fees Brixius reported that staff has drafted a comprehensive City Code amendment that consolidates all fees, escrows, and penalties into one chapter of the City Code. Currently, any modification to fees require amendments throughout the Code. In consolidating the fees to a single chapter, it improves ease of access for both City staff and the general public as well as reducing the number of amendments to the City Code. Ideally, this chapter would be reviewed annually and any amendments would be made at that time. Brixius stated that the fees were removed in the first ten chapters of the City Code and compiled into one chapter totaling 79 amendments. He further stated that language was added that State sales tax may be applicable to certain fees and charges and the amendment will set the fees for the 2017 calendar year. Cocking inquired if there were any new or increased fees in the amendment. Brixius stated that consumption and display liquor license was also added to the fees as the City must either approve or deny that State -issued license. He added that Fire Department fees would be charged per the Wright County Fire Chief Association Rate Schedule. Nafstad stated that park reservation fees were modified to match the fees charged by the City of St. Michael. He stated that any other changes to the fees were to accurately reflect the City's current practices and charges. Couri made a correction to the fees charged for car accidents and fires to match the Wright County Fire Chief Association Rate Schedule. Olson corrected the base fee charged for the water and sewer base rate. Brixius included language in 10-2-3 that allows for the surcharge and plan review fees to be charged per Minnesota Statute 326B.148 and 32613.106 respectively. Motioned by Hudson, seconded by Olson, to Approve Ordinance 2017-01 amending the Albertville City Code to consolidate all Cityfees and escrows in Title 3, Chapter 1, Section 3-1-3; standardize misdemeanor and petty misdemeanor penalties under Title 1, Chapter 4, Section 1-4-1; establish licensing requirements for consumption and display of liquor licenses; and authorize a summary ordinance for publication with corrections as noted above. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. C. Finance 1). 4th Quarter Budget to Actual Report (Unaudited) Lannes presented the un -audited summary of revenues and expenditures for the 2016 4t1' quarter. She explained the variances in both revenue and expenditures in the report. She added that she is still continuing to process expenses and must also complete transfers, allocations of interests for investments, receivables, contract payments, and capital assets. Council can expect to see the final 4th quarter summary and audited financial statements in April. City Council Meeting Minutes Page 3 Regular Meeting of January 3, 2017 D. Fire — None E. City Clerk —None F. Public Works/Engineering — None G. Building — None H. Legal -None I. Administration 1). 2017 Board and Committee Appointments Nafstad reported that the draft appointments had replaced former Council member Sorensen's appointments with new Council member Cocking. Hendrickson stated her interest to serve on the Cable TV Board. Council was in agreement on the appointments including Hendrickson's minor change. Motioned by Vetsch, seconded by Olson, to approve Resolution 2017-002 appointing City Council members to various boards and committees for 2017 as amended Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). 2017 Transportation Alternatives Solicitation — Application Update Nafstad reported the costs associated with a pedestrian bridge at CSAH 37 over I-94 have increased to the point that the City could not undertake the project and he will not be pursuing the application. 3). City Administrator's Update Nafstad reported the 1-94 Coalition will be hosting a legislative preview breakfast on Friday, January 6 and he can register any Council members interested in attending. Hendrickson requested the meeting be posted in case there is a quorum of the Council present at the event. Hudson inquired about the activation timing at the CSAH 37 and CSAH 19 signal. He felt there is a long delay at the light and he seemed to recall there was some type of detection for traffic at the light previously. Nafstad replied that he also received complaints on the signal at CSAH 19 and CSAH 18 and he has forwarded these requests to the Wright County Highway Department. Nafstad inquired of the Council if they have any discussion items for the January 30 Joint Governance meeting and if not, if the Council would be willing to cancel the meeting. He indicated that he is not aware of any discussion items desired by any of the entities. Council was in agreement to cancel the meeting. Brixius indicated they received several letters of interest for the two Planning Commission seats that have expired. Nafstad reported that the current commissioners have indicated their desire to maintain their seats and five other letters have also been received. Brixius stated that in years past, the Personnel Committee has made recommendation to the City Council and the other option would City Council Meeting Minutes Page 4 Regular Meeting of January 3, 2017 be to have the full Council handle the interviews. Brixius suggested that each applicant should meet briefly, and individually, with the Council. Motioned by Hudson, seconded by Olson, to set a workshop for 6:30 p.m. on February 6, 2017 to interview Planning Commission candidates. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Nafstad reported that there has been community conversation about a proposed truck stop that is interested in land in the City of Otsego. He stated that there has been no official application received at Otsego and questions and calls can be directed towards Otsego. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS January 2 City Offices Closed, New Year's Day Observed January 3 City Council, 7:00 p.m. January 4 Fire Advisory Committee, 6:00 p.m. January 9 STMA Ice Arena Board, 6:00 p.m. January 10 Planning Commission, 7:00 p.m. January 16 City Offices Closed, Martin Luther King Jr. Day January 17 City Council, 7:00 p.m. January 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. January 30 Joint Governance Meeting, 6:00 p.m. - CANCELLED February 6 City Council, 7:00 p.m. February 7 STMA Bond Referendum Election, 7:00 a.m. — 8:00 p.m. February 13 STMA Ice Arena Board, 6:00 p.m. February 14 Planning Commission, 7:00 p.m. February 20 City Offices Closed, Presidents' Day February 21 City Council, 7:00 p.m. February 27 Joint Powers Water Board, 6:00 p.m. 10. ADJOURNMENT Motioned by Vetsch, seconded by Hudson, to adjourn the meeting at 8:34 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly/. Olson, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of January 3, 2017