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2017-04-17 City Council MinutesNbertville - ALBERTVILLE CITY COUNCIL Monday, April 17, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:11 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, Water/Wastewater Supervisor John Middendorf, Water/Wastewater Operator Gerald Gerads, and City Clerk Kimberly Olson Others Present: LeRoy Berning, Andy Berg 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Years of Service Recognition for Gerald Gerads Hendrickson presented Gerads with a certificate of appreciate for ten years of service to the City of Albertville. Gerads appreciated the recognition and stated that he has enjoyed working for the city. Nafstad stated Gerads has a great attitude every day, provides great outreach and customer service to the residents and is willing to work on any project. B. 2016 Audit Presentation (ABDO - Andy Berg) Berg reported the auditors had an unmodified (or clean) opinion of the city's financials. He noted the limited segregation of duties was a finding, but that is due to small staff size. He reported the city had met the seven areas of legal compliance. Berg reviewed cash flow, revolving loan fund, debt service, capital outlay, recycling fund and enterprise funds. Hudson inquired about liability for retirement funds and where they are managed. Berg replied it is managed by the State. Nafstad stated this is the first year that ABDO, Eick & Meyer have conducted the annual audit and it has gone very smoothly. Page 1 C. Central Park Depot Presentation LeRoy Berning, Albertville Lions Club, was present at the meeting to discuss the proposed depot at Central Park. He reported the Lions have looked at preliminary costs to build the depot for approximately $250,000-260,000. He stated the Lions will cover the costs and ultimately donate the building to the City. He is seeking city approval before the Lions begin spending funds. Nafstad stated the City Planner has updated the Central Park Master Plan and that will go before Planning and City Council in the next month. Couri clarified that if the city is contracting the work, they must bid competitively. However, if the Lions contract with the contractors for the work, the Lions do not need to bid competitively. Berning reported that the concept has been before the Parks Committee multiple times. Nafstad would like to have the Council review the construction plans once they are completed. Berning reported the Lions plan to begin the depot construction in September/October 2017 and complete it before Friendly City Days 2018. Park improvements would be started next year and completed the following year in time for the 2019 centennial Friendly City Days. Cocking inquired if a lien could be placed against the City from a contractor should they not receive payment for services relating to the project. Couri responded that he believes by MN Statute that any project by the City for public use would not be subject to a lien, but he would have to research further. Cocking stated that he is comfortable with the project; his concern was setting a precedent down the line. Motioned by Vetsch, seconded by Olson, to move forward with the Central Park depot project to be funded and dedicated by the Albertville Lions Club. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Motioned by Hendrickson, seconded by Hudson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 3, 2017 regular City Council meeting minutes as presented B. Authorize the Monday, April 17, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve Resolution 2017-008 Authorizing and Documenting Inter -Fund Loans and Advances from the Sewer Access Fund City Council Meeting Minutes Page 2 Regular Meeting of April 17, 2017 D. Approve Resolution 2017-009 Transferring Funds E. Accept 2016 Audited Financial Statements Lannes added Accept 2016 Audited Financial Statements to the Consent Agenda. Motioned by Vetsch, seconded by Cocking, to approve the Consent Agenda as amended. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates Fire Advisory Committee Meeting/Fire Business Meeting Cocking reported the Fire Relief Association may come to Council regarding annual retirement payout. Hendrickson requested that more information be included in the Council agenda packet before or at the time of the discussion. Cocking also reported that the revised Standard Operating Procedures (SOP's) are now in place. Planning Commission Hudson indicated the Planning Commission discussed the communications tower issue and continued the public hearing to the May meeting. He explained the City Planner had indicated to the applicant that they could possibly use an existing tower location for their request. The applicant wished to postpone the public hearing in order for them to gather more information in response to the Planner's comments; however, public hearing notification had already been published and mailed, so the Commission chose to open the hearing and continue it to the next meeting. Hudson stated there were a several individuals present at the meeting. Hendrickson suggested having discussion on the placement of towers in the city in general. Couri explained the current application filed must be approved or denied based on current code standards, but that does not prohibit the Council from looking at future land use and zoning. He also stated that cities cannot outright prohibit communications towers. Olson inquired about hiring a third party to assess the need for a tower and Nafstad replied that the city has not moved in that direction at this point. Hudson stated that the Planner is ready to prepare both a resolution to possibly approve or disallow the communications tower. B. City Clerk 1). Albertville Friendly City Days Street Closing and Park Hours Request Clerk Olson reported the Friendly City Days Committee is requesting the following street closings and extended park hours: City Council Meeting Minutes Page 3 Regular Meeting of April 17, 2017 Street Closure Requested Date(s) Time 58th St NE (Main to Lander) June 7-11 All day Lander Ave NE (58th to Mark Barthel's June 7-11 All day driveway) Main Ave NE (57th to 59th) Fri., June 9 6:00 p.m. — 2:30 a.m. Lachman Ave NE (57th to 60th) Sat., June 10 8:00 a.m. — 3:00 p.m. Lachman Ave NE, Lamont Ave NE, 57th Sat., June 10 10:00 a.m. - 10:30 a.m St NE Main Ave NE(57th to 59th) Sat., June 10 8:00 a.m. - 2:30 a.m. Main Ave NE (501h to 601h), Sun., June 11 12:00 p.m. - 4:00 p.m. 591h St NE (Barthel Ind. Dr to Main) Barthel Ind. Dr. (51St to 59th) 51St St NE (Barthel Ind. Dr to Main) 60th St NE (CSAH 37 to Main) Extended Central Park Hours Requested Friday and Saturday until 1:30 a.m. Activity Carnival Carnival Friday activities Car/Truck Show Kiddie Parade Saturday Activities Parade Motioned by Vetsch, seconded by Olson, to approve the AFCD Committee request for street closings and modified Central Park hours for the 2017 Friendly City Days festival. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). Albertville Friendly City Days Liquor Licenses Clerk Olson reported the Fire Relief Association has submitted an application for a One -Day Intoxicating Liquor License to sell craft beer on June 8, 2017 at Albertville Friendly City Days (AFCD). Cocking inquired about the city's out of pocket costs to process the license. Clerk Olson replied that staff needs to verify the applicant has completed all the required materials. She explained to cost for an intoxicating temporary liquor (strong beer) is $220 per day and for 3.2% beer it is $10 per day. Cocking suggested reducing the fee since it is for the Relief Association. Nafstad suggested the $220 fee cover the multiple -day event for all groups. Nafstad had concerns with waving the fee. Cocking stated he is aware of setting precedent, but these groups donate back to the community and are worthy causes; he would like the fee to only cover the actual cost of the license. Olson inquired if there is a reason why there is such a price difference and Clerk Olson replied she did not know; the fees have been in the Code for some time. Hudson could see the cost difference as a means to ensure that only serious organizations are applying and he is okay with reducing the fee. Berning stated the Lions don't wish to have the fee waived, but would like to see a per event fee. Clerk Olson reported that the Albertville Lions had already received approval for 3.2% beer sales during AFCD. Berning said the only reason they are asking for the stronger beer is that they were approached by the vendor that the 3.2% beer was a special order and there are only three states that even have a 3.2% specific license. The Lions would also like to offer flavored beverages that are a slightly stronger alcohol content than 3.2%. City Council Meeting Minutes Page 4 Regular Meeting of April 17, 2017 Council was supportive of setting the liquor fee of $220 for the entire AFCD event and splitting the fee three ways. Motioned by Olson, seconded by Cocking, to approve a One -Day Temporary Intoxicating Liquor License for the Albertville Fire Relief Association for June 8, 201 7for the 2017AIbertville Friendly City Days festival at the prorated fee as discussed. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. C. Administration 1). City Administrator's Update Nafstad reported that several years ago the City worked with the City of St. Michael to mitigate flooding that had occurred in the southwest area of the City. There is still a large section of the watershed that is undeveloped and located outside of the City that the City will need to manage. A development group has a purchase agreement on the undeveloped property located in St. Michael. Nafstad reported that St. Michael does not have sewer and water extended to the property and this presents an opportunity for Albertville to provide sewer and water, similar to the STMA High School and Fieldstone Elementary School. This would also include the opportunity to further manage the watershed area and provide more flood protection to the Albert Villas area. Albertville will have to accept wastewater and the City does have capacity. Albertville will not own the water and sewer utilities and would charge St. Michael bulk rate for the service provided. He stated the development group hopes to break ground this fall and the project will go to the St. Michael Planning Commission in June. He added that a joint powers agreement would be drawn up between the two cities. Nafstad is seeking Council approval to continue the discussions. Council was supportive of moving forward. D. Public Works/Engineering 1). 2017 Street and Trail Improvements Nafstad reported that bids for the project were opened on April 11, 2017 and the low bid received was from Omann Contracting Companies in the amount of $608,869.02. The total includes the alternate for trail overlay in the Towne Lakes area. There will also be the replacement of the bituminous trail in the project area of Karston Avenue NE, Kahler Avenue NE, Kalland Avenue NE, and 57`h Street NE with a narrow grass boulevard and concrete sidewalk. He stated there will be partial driveway replacement needed with the project and if homeowners wish to have additional driveway work completed, homeowners will be given Omann's contact information and will need to coordinate with the contractor. Olson inquired about completing the trail loop around Oakside Park, stating it seems timely as they will be doing work in the area. He knew this was a request of former Councilmembers in past years. Hudson inquired how inclusion of the trail completion would affect the bid process and Nafstad replied it would require a change order. Nafstad stated that there were homeowners who were once opposed to the trail. Hudson would like to have the Parks Committee comment on the topic. Nafstad will bring the trail inclusion to the departments and bring back to Council if there are any concerns. City Council Meeting Minutes Page 5 Regular Meeting of April 17, 2017 Motioned by Hudson, seconded by Cocking, to approve Resolution No. 2017-010 entitled A Resolution Accepting Low Bid for 2017 Street and Trail Improvements. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. E. Fire — None F. Finance — None G. Planning/Zoning — None H. Building —None I. Legal — None J. Administration (Continued) 1). City Administrator's Update Nafstad reported that Henry Hanson, Onsite Solution and HSB Ventures LLC, has a purchase agreement with Kilbur for Towne Lakes 6th Addition. Council had approved an amended developer's agreement with Hanson in August 2016 and he is willing to work within that agreement with some minor changes. The changes would not need Council approval and he is hoping to close on April 28, 2017. Nafstad stated that Xcel Energy has started their streetlight LED upgrade in Albertville. Cocking asked about the boundary line of where it changes from Xcel Energy to Wright Hennepin Electric and asked if staff can find out if and when Wright Hennepin will be upgrading their streetlights. Nafstad invited the Council to the Senior Center Volunteer Brunch on Monday, April 24, 2017 from 10:00 to 11:30 at St. Michael. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS April 24 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. May 1 City Council, 7:00 p.m. May 6 Spring Cleanup Day, 7 a.m. -1:00 p.m., St. Michael Public Works May 8 STMA Ice Arena Board, 6:00 p.m. May 9 Planning Commission, 7:00 p.m. May 15 City Council, 7:00 p.m. May 22 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. May 29 City Offices Closed, Memorial Day City Council Meeting Minutes Page 6 Regular Meeting of April 17, 2017 10. ADJOURNMENT Motioned by Cocking, seconded by Hudson, to adjourn the meeting at 8:59 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly Olson, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of April 17, 2017