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2017-07-17 City Council Minutes-k I "bertville N, ... U-0%- aft a1v M- ALBERTVILLE CITY COUNCIL Monday, July 17, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:10 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly Olson Others Present: Senator Mary Kiffineyer, Sergeant Ben Schaap 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Legislative Update — Senator Mary Kiffineyer Senator Kiffineyer provided updates on the following legislative items: • New election laws regarding uniform election dates, election equipment grant funding and polling places • Update on Corridors of Commerce funding • Defunding of the legislature • Possibility of Minnesota losing a congressional seat during the next redistricting Kiffineyer inquired of the Council if the groundwork is in place if six lanes should be realized in Albertville and Nafstad replied that a good portion is completed, but they have additional discussions regarding cost sharing and right-of-way. Kiffineyer stated that with the cities combining efforts with the 1-94 coalition has made a big difference in getting the 1-94 expansion project to where it is today and continued efforts will assist in project moving forward. Kiffineyer thanked the Council for their time and service to their constituents. 4. PUBLIC FORUM There was no one present for the forum. Page 1 5. AMENDMENTS TO THE AGENDA Clerk Olson added item El to set the time for budget workshops to start on August 7 and August 21, 2017. Motioned by Olson, seconded by Cocking, to approve the Agenda as amended. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 19, 2017 regular City Council meeting minutes as presented B. Authorize the Monday, July 17, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request *** NOTE: Includes Final Pay Estimate to Omann Bros. in the amount of $166, 844.27 for 2015 57`h Street and Utility Improvements C. Approve Street Closure Request from FYCC for Open Streets on September 16, 2017 D. Approve 2nd Quarter Budget to Actual Report (Un -audited) E. Approve 2nd Quarter Accounts Receivable Report Motioned by Cocking, seconded by Hudson, to approve the ConsentAgenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS — None A. Towne Lakes 6th Addition - Easement Vacation and Development Agreement Couri reported that as part of the plans previously accepted by Council for Towne Lakes 6th Addition, there are four lots that will encroach on the City's drainage and utility easements. He explained this will need to occur to accommodate the one -level end townhomes and will impact lots. 4, 5 38, and 39 of the plat. Hendrickson opened the public hearing at 7:34 p.m. Vetsch inquired about the easements and Couri explained that in order to provide one -level living options in the development and keep the 42 units, the easements are needed. He stated these one - level townhomes would be attractive to seniors. Hendrickson called for public comment and there was none. City Council Meeting Minutes Page 2 Regular Meeting of July 17, 2017 Motioned by Hudson, seconded by Olson, to close the public hearing. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Motioned by Olson, seconded by Hudson, to approve Resolution 2017-014 Vacating Portions of Drainage and Utility Easements in Towne Lakes 6th Addition. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARD CARRIED. Couri reviewed the development agreement for the addition, stating that it included all the PUD amendment and variance conditions recommended by the Planning Commission and City Council, language in relation to the construction of Large Avenue NE, and completion of sidewalks and landscaping along the west and north portions of the plat. Court stated the developer had asked for the sidewalk and landscaping requirements to be removed from the agreement as the out lot to west has not been platted. He explained the landscaping can be required when the out lot is platted, but most likely not the sidewalks; so the draft agreement only requires installation of the sidewalks. Cocking felt it makes sense to complete both the sidewalks and landscaping at the same time to give the neighborhood a completed feel. Hudson stated it would look better if all the landscaping was done at the same time (both development and boulevard landscaping), so there are not different growth levels of the trees. Hudson inquired if the City could install the improvements and assess the out lot owner in the future. Couri replied the City would need an assessment waiver. Nafstad stated that maintenance time and costs would need to be considered if the City installed the improvements and the City would have to maintain them until the lot is developed. Couri stated he would reinstate the original language into the development agreement for the developer to complete the landscaping. Motioned by Cocking, seconded by Hudson, to approve Second Amendment to Planned Unit Development Agreement for Towne Lakes 6rh Addition with the restoration of the language in 17b of the 2010 Original Development Agreement. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates - Recent Meetings: Fire Advisory Committee Olson reported there was one resignation in the department and three new hires. The mutual aid agreement has been sent to other Wright County fire departments for review. Bullen reported the budget ratio for the department has gone to 45% Otsego and 55% Albertville, Lannes reported that a 3% inflation increase was also reflected in the budget. STMA Ice Arena Hudson reported the entities are reviewing a Joint Powers Agreement regarding the ownership and operations of the second sheet. One change would be to increase the Board with an additional City Council Meeting Minutes Page 3 Regular Meeting of July 17, 2017 member from the School Board resulting in two members from St. Michael, two members from Albertville, and three members from the School Board. He reviewed some the capital improvement expenses that the Board discussed and funding scenarios between the entities. He explained that a second Zamboni machine is needed and ideally would be used on both ice sheets; however, the School Board cannot use referendum funds on something that is not fully owned by the School. If the new Zamboni is to be used on both sheets, it would need to be funded by all three entities equally. Hudson stated his concern is making sure that both arenas are fully functional. FYCC Olson reported the Board met the new FYCC Coordinator, Sarah Hansen. He reported FYCC had excellence attendance at the zoo mobile in Central Park with over 400 kids. He stated that the FYCC budget ends in August. B. Public Works/Engineering 1). CSAH 19 and 571h Street Intersection Improvements Nafstad reported that two bids were received and were higher than anticipated; however, he felt that if the project were to be bid out again, resulting bids could be even higher than the two received to date. Olson inquired when the project is anticipated to be completed and Nafstad replied by the end of October. Hendrickson inquired about burying power lines with the project and Nafstad stated that the electrical work will only occur at the intersection and not along 57th Street NE. Olson questioned if the crosswalks would be open during the improvements, especially during the school year, and Nafstad replied they would have at least two crosswalks open throughout the project. Motioned by Vetsch, seconded by Hudson, to approve Resolution No. 2017-015 entitled A Resolution Accepting Low Bid for CSAR 19 and 57"fi Street NE Intersection Improvements. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Fire — None D. Finance — None E. City Clerk 1). Set Budget Workshop Times for August 7 and August 21, 2017 Cocking reported he will be absent from the August 7, 2017 meeting. Motioned by Hendrickson, seconded by Olson, to set the August 7, 2017 and August 21, 2017 budget workshops to begin at 6:30 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. F. Planning/Zoning — None City Council Meeting Minutes Page 4 Regular Meeting of July 17, 2017 G. Building — None H. Legal —None I. Administration 1). STMA Arena Refrigeration Nafstad stated the Arena Board has also discussed refrigeration of the second sheet and connecting that refrigeration system to the current sheet. He stated there is quite a cost savings if the refrigeration is connected at the time of original installation rather than later in the future. The cost to the arena is approximately $261,000 to connect the refrigeration now, leaving each entity to contribute approximately $87,000. Hudson reported there was some dissent on the Board whether the arena capital funds should be used for the Zamboni machine or applied to the refrigeration connection costs. Overall, the Albertville City Council was supportive of connecting the refrigeration now, but still using the arena capital for the Zamboni purchase. Hendrickson inquired where the funds for the refrigeration from in the City's budget for their portion and Nafstad replied capital reserve funds. Cocking felt it would be irresponsible to connect the refrigeration later and at greater cost. Motioned by Cocking, seconded by Hudson, 2). City Administrator's Update Nafstad stated the Primary School and Ice Arena expansion plans should be submitted soon to get Planning Commission and City Council approval. Nafstad reported that the Karston Cove 4th Addition had until June 30, 2017 to install the sidewalk in the development and they have missed that deadline. He stated that the Developer has submitted an incomplete application with the intention that it would allow them more time to complete the sidewalk improvements. Hudson inquired what recourse the City has in this instance. Couri replied the City can send the developer a default letter and use letter of credit money to install the sidewalks. Nafstad reported that when the out lot is platted, any installed sidewalks may need to be removed as the curb cuts may change. Hudson was hesitant to approve an extension for the sidewalk installation without reason. Council directed Couri to draft and send the default letter. Lockridge Grindal Nauen PLLP is planning a Washington D.C. trip regarding transportation funding for September 13 and 14. They are hoping for two representatives from Albertville, two from St. Michael, one from the I-94 Coalition and one from Wright County. Hendrickson and Vetsch indicated they may be interested and Hendrickson felt it would be beneficial for Nafstad to attend one of the D. C. trips. Nafstad also informed the Council that there is the National League of Cities conference in March if anyone is interested. Nafstad reported that staff anticipates the Mall of Entertainment development group will be present at the August 7, 2017 Council meeting. He stated they will be presenting the AUAR and requesting Council to authorize the publication the document for the comment period. City Council Meeting Minutes Page 5 Regular Meeting of July 17, 2017 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS July 27 Joint Powers Water Board, 6:00 p.m. August 7 City Council, 7:00 p.m. Budget Workshop, 6:30 p.m. August 8 Planning Commission, 7:00 p.m. August 14 STMA Ice Arena Board, 6:00 p.m. August 21 City Council, 7:00 p.m. Budget Workshop, 6:30 p.m. August 28 Joint Powers Water Board, 6:00 p.m. 10. ADJOURNMENT Motioned by Cocking, seconded by Olson, to adjourn the meeting at 9:24 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Respectfully submitted, Kimberly A is -on, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of July 17, 2017