2017-08-07 City Council Budget Workshop MinutesNbertville
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CITY HALL - COUNCIL CHAMBERS
CITY COUNCIL BUDGET WORKSHOP
Monday, August 7, 2017
APPROVED MINUTES
1. Call to Order
Mayor Hendrickson called the meeting to order at 6:33 p.m.
Present: Mayor Hendrickson and Council members Hudson, Olson, and Vetsch. Council
member Cocking arrived at 6:53 p.m.
Absent: None.
Others Present: City Administrator -PWD Adam Nafstad, Finance Director Tina Lannes, Fire
Chief Eric Bullen, City Clerk Kimberly Hodena, and Andy Berg (ABDO).
2. Capital Improvement Plan — presented by ABDO
Berg gave a presentation on the City's long range financial plan. Berg presented estimated
property taxes through 2026 and went through the assumptions that he and staff reviewed for
those projected numbers. The estimates include the general levy, bonds and potential levies. He
also reviewed current debt balances.
Berg reported the fund balance is healthy and the City is currently meeting the 40% fund balance
guideline.
Berg reviewed capital outlay from 2017 to 2022 and includes the 2019 Wastewater Treatment
Facility upgrades and CSAH 19 improvement. However, the Capital Improvement Plan is a good
planning tool for the City. He explained that it is a fluid document that continually changes.
Council thanked Berg for his presentation.
3. 2018 Preliminary Budget
Lannes provided an overview of the budget process and indicated the preliminary budget must be
approved by September 30, 2017. The levy cannot be increased after that; however, it can be
reduced. Lannes reported that the debt service levy decreased by 9.24%, general levy increased
7.58%, capital levy increased 3.68% for a total levy increase of 2.48%. She presented a graph
that showed where the tax dollars go. She stated that there will be increases to the revenue that
will be coming in such as increased Local Government Aid, police aid, and funds from the fire
contract. There have also been changes to expenses such as increased costs for law enforcement,
building inspections, and public works/parks. The preliminary 2018 budget includes a 2.5% cost
of living raise, 3.0% average inflation rate on consumer goods, and 3-5% addition to capital.
Lannes suggested Council contact staff with any questions that may come up and to discuss
unfunded items at the next workshop. Those items are a new server, Council
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Chambers/Multipurpose Room audio/visual equipment upgrade, centennial celebration, Central
Park improvements, and possibly finishing the second level of City Hall.
Hudson stated addition discussion regarding the annual arena capital would likely be needed.
Hudson noted the Arena Board is may be utilizing and depleting the existing arena reserves in
the near future. He felt the status quo of only funding $15,000 per entity for capital each year
may be inadequate.
4. Adjournment
Motioned by Hudson, seconded by Olson to adjourn the meeting at 7:00 p.m. Ayes:
Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly/Hodena, City Clerk
City Council Meeting Minutes Page 2
Workshop Meeting of June 6, 2016