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2017-09-05 City Council MinutesNbcrtville &%"T . maq ,, ".. ALBERTVILLE CITY COUNCIL Tuesday, September 5, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking and Vetsch Absent: Council members Hudson and Olson 7:00 PM Staff Present: City Administrator -PWD Adam Nafstad, Fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: Ron Klecker 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None 4. PUBLIC FORUM Ron Klecker, 5524 Kalland Avenue NE, thanked the Council for completing the trail loop and paving the Oakside Park walking trail. He felt it looks very nice. He suggested that signs indicating walking distance be put in parks that have walking trails. He would also like to see this information in the City newsletter. He felt the City's walking trails are real assets to the community. 5. AMENDMENTS TO THE AGENDA Motioned by Vetsch, seconded by Cocking, to approve the Agenda as presented Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 21, 2017 City Council budget workshop meeting minutes as presented B. Approve the August 21, 2017 regular City Council budget meeting minutes as presented Page 1 C. Authorize the Tuesday, September 5, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve a One -Day Temporary 3.2% Malt Liquor License for the Albertville Lions Club for October 22, 2017 E. Approve Resolution No. 2017-026 Approving a Lawful Gambling Premises Permit for the Albertville Lions Club for Villa Bar and Grill located at 11935 59th Street NE Motioned by Cocking, seconded by Vetsch, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent. Hudson and Olson. MOTION DECLARED CARRIED. 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates Hendrickson announced the Open Streets STMA event will be on Saturday, September 16. She stated the event is always well attended. Vetsch stated the Parks Committee had a lengthy meeting but he would share details when the whole Council is present. B. Fire 1). Wright County Fire Chiefs Association Joint Cooperative Agreement for Use of Fire Personnel and Equipment Bullen reported that the Wright County Fire Chiefs Association has been operating under mutual aid; however, there was no formal or written agreement in place. During the 2009 I-94 tanker rollover, it was determined that reimbursement for other responding mutual aid partners was not recoverable because there was no agreement in place allowing recovery. In May, the Wright County Fire Chiefs Association approved a joint cooperative agreement for fire personnel and equipment. The Wright County Fire Chiefs are now bringing that agreement to their respective Councils for approval; Wright County townships will also be asked to approve the agreement. Bullen stated this will allow all responding fire departments to recover costs associated with very large fire emergencies. He stated this is similar to what other local maintenance departments do as well. Nafstad asked what would happen if there was a large fire emergency in the Otsego portion of Albertville's fire service district. Bullen replied he hoped that Otsego would approve the contract as the other Wright County cities, but the agreement should cover the event as it would be in Albertville's fire district. Nafstad indicated that the Otsego fire contract expires at the end of this year and perhaps they should look into incorporating language regarding this into the contract. City Council Meeting Minutes Page 2 Regular Meeting of September 5, 2017 Cocking inquired if the rates in the joint cooperative agreement are what is currently being used. Bullen replied that the rates in the agreement are the rates used by the MN DNR and fall between the current rates in the ordinance and FEMA rates. He stated they are closer to actual costs for response. Hendrickson inquired if this will impact response decisions and Bullen stated it will not .The department is mutual aid for other communities anyways. Motioned by Cocking, seconded by Vetsch, to approve Resolution No. 2017-027 entitled A Resolution Adopting the Wright County Fire Chiefs Association Joint Cooperative Agreement for the Use of Fire Personnel and Equipment. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent. Hudson and Olson. MOTIONDECLARED CARRIED. 2). Establishing Charges for Emergency Response Services Bullen reported that in conjunction with the above agreement, he and the City Attorney did a major overhaul on the fire protection and emergency response section of the City Code. The last update occurred in 2008 and the proposed ordinance will allow the department to receive user service charges for emergency services. It also allows responding mutual aid partners to recover costs if they have adopted the Wright County Fire Chiefs Association Joint Cooperative Agreement. Bullen reported the new ordinance includes updated and added definitions, an appeal procedure, new language regarding fire watches, and now covers all roadways, not just I-94. He reported there would be no charges incurred for emergency medical, residential fire, or institutional building calls. The exception to this would be if a fire resulted due to illegal activities. Cocking inquired why there are not charges for all calls. Bullen stated calls that would incur charges under the new ordinance are those types of calls that require personnel and equipment above and beyond regular department operations. Nafstad suggested that Exhibit A to the ordinance be removed and language put in the ordinance to add the charges to the city's fee schedule table in the City Code. Motioned by Cocking, seconded by Hendrickson, to adopt Ordinance No. 2017-07 entitled An Ordinance Establishing Charges for Emergency Response Services with language adding charges to the fee table in the Albertville City Code, Section 3-1-3 and removing Exhibit A. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent. Hudson and Olson. MOTION DECLARED CARRIED. C. Finance -None D. City Clerk -None E. Public Works/Engineering — None F. Planning/Zoning — None G. Building —None City Council Meeting Minutes Page 3 Regular Meeting of September 5, 2017 H. Legal —None I. Administration 1). City Code Compliance Nafstad reported that overall code compliance has been going fairly well considering the number of parcels in the City. He stated however staff would just like to update the Council on three ongoing complaints that have involved significant staff time or that Council has received correspondence on. Nafstad reported there is a property that has at least five dogs and the City Code allows for only two dogs. Hodena explained staff has dealt with the issue since 2016 and letters were sent last summer. The owner registered two dogs and no additional complaints were received. Complaints started again in early 2017 and the matter was referred to the City Attorney who explained the limit is two dogs total, whether owned or visiting and the owner said the matter would be resolved. Additional complained continued to be received and the city has documentation showing the multiple dogs. A citation has been sent as well. Hendrickson asked if they could receive a kennel permit and Hodena explained the process and regulations for obtaining one and why a kennel permit likely would not apply to this situation, however; Hodena reported kennel permit materials were sent to the owners last year and nothing to date has been received. Hendrickson felt the owners email to Council was an appeal of the citation and she would like the owner to have the opportunity to apply for a kennel permit. Council directed staff to work with the owner on the process. Nafstad reported there is a situation where a homeowner lives on a large lot and listed the following issues: • Junk accumulation in unsheltered premises at the front, side, and rear yards as well as on the pond. • Cars and equipment parked on front lawn. • Storage of recreational vehicles, trailers, and commercial equipment across the premises. • Stockpiled materials, debris, and brush piles located across the premises. • Tracked material and woodchips on the street. • Miscellaneous items stored on top of frozen pond. • Creation of a second driveway. This issue has been turned over the City Attorney to get a court order to clean up the property. Nafstad reported there is a property that is running a home occupation and the City has received multiple complaints over the last two years regarding activity associated with the home occupation. The property owner would like a special home occupation permit, which are reviewed and issued by administrative approval. Staff detailed the types of complaints that have come in and also showed Council photos of the some of the parking issues that are of concerning to the neighboring properties. Nafstad reported that if the permit is issued, there would be conditions regarding parking, hours of operation, etc. Hendrickson was supportive of how staff was dealing with the issue. Cocking felt that if the conditions are not complied with, the permit can be revoked. He felt this allows the property owner to continue his business, but also addresses the neighborhood City Council Meeting Minutes Page 4 Regular Meeting of September 5, 2017 2). City Administrator's Update Nafstad reported the claim filed against the City for car damage from a manhole cover that went to court received a ruling in favor of the City. Dirt work is beginning on the Towne Lakes 7th and Hunters Pass P Additions. At this point, the Town Lakes Homeowners Association has not amended their documents to allow additional properties into the association. Nafstad reported that options for relocating the discharge at the Wastewater Treatment Facility will be presented at the next meeting and Council will need to hold a public hearing for the facility plan. He reviewed several of the options that are available for the relocation. 3). 2018 Budget Discussion Lannes reported the budget has been amended; she has since received the numbers for the law enforcement contract, employee health insurance and the tax capacity for 2018. She stated the two- year law enforcement contract goes up just over 3% each year and the increase in health insurance is over 30%. She stated that in some years the insurance premium has gone down and they have done very well in the co-op program. Hendrickson stated such large premium increases are very similar to what is being experienced all over the country. Lannes stated it about time to go out for bids anyways and so she will do some comparisons to other plans. Hendrickson cautioned about selecting a plan solely based on price and to research the benefits in each plan. Overall, Lannes stated these increases bump the levy increase from 2.60% to 3.07%. Nafstad stated they are looking for a target number to come back with for the next meeting. Lannes stated the preliminary budget must be approved at that meeting. Vetsch suggested holding a budget workshop prior to that meeting then. Vetsch stated that he would like to see staff come in at a number under 3.0%. Lannes stated she would probably reduce capital then, but she will she will see what else can be reduced as well. Nafstad stated the budget will come back at the next regular meeting. 9. Announcements and/or Upcoming Meetings September 4 City Offices Closed, Labor Day September 5 City Council, 7:00 p.m. September 11 STMA Ice Arena Board, 6:00 p.m. September 12 Planning Commission, 7:00 p.m. September 18 City Council, 7:00 p.m. September 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. October 2 City Council, 7:00 p.m. October 4 Fire Advisory Committee, 6:00 p.m. October 9 STMA Ice Arena Board, 6:00 p.m. October 10 Planning Commission, 7:00 p.m. October 23 Joint Powers Water Board, 6:00 p.m. October 30 Joint Governance Meeting, TBD City Council Meeting Minutes Page 5 Regular Meeting of September 5, 2017 10. ADJOURNMENT Motioned by Cocking, seconded by Vetsch, to adjourn the meeting at 8:59 p.m. Ayes: Hendrickson, Olson and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. Respectfplly submitted, Kimberly A/Rodena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of September 5, 2017