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2017-09-18 City Council MinutesA�Ibcrtvillc ALBERTVILLE CITY COUNCIL Monday, September 18, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:03 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes, Public Works Supervisor Tim Guimont, Water/Wastewater Supervisor John Middendorf and City Clerk Kimberly Hodena Others Present: Seth Peterson and Jeff Weyandt 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the September 5, 2017 regular City Council meeting minutes as presented B. Authorize the Monday, September 18, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve a Major Temporary Outdoor Music Permit for the 152 Club, Inc. for September 30, 2017 located at 5794 Main Avenue NE Page 1 Motioned by Olson, seconded by Cocking, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 7. Public Hearings A. Wastewater Treatment Facility Plan Seth Peterson and Jeff Weyandt from Bolton and Menk Inc. were present at the meeting. Council member Vetsch arrived at 7:06 p.m. Nafstad reported that prior to the renewal of the NPDES permit for the City's wastewater treatment facility, the City will need to meet new and more stringent discharge limits for phosphorous. The City has until 2021 to make the improvements to the facility, but the facility plan outlines the options that the City can pursue to meet the new limits: IA: Maintain Current Discharge with Sand Filtration 113: Maintain Current Discharge with Membrane Filters 2: Relocate Discharge to the Mud Lake Outlet 3: Relocate Discharge to Mississippi River Nafstad explained that the facility plan is used as a planning document. He stated that having a facility plan helps when seeking funding for improvements. Peterson explained the plan looks twenty years out and they believe the population could be at 8,769. Peterson reported that Mud Lake is considered an impaired water body. The most economical option is Option 3 to discharge to the Mississippi River and would run approximately $8 million dollars. Peterson explained that there will also be new MPCA limits for chlorine and the City would need to look at desalination or "lime - softening" with Options 1 A, 1 B and 2, which can be very expensive. Peterson reported that the recommendation from Bolton & Menk, Inc. is Option 3. Nafstad explained that a lake study would need to be conducted to determine changes to both lakes in the area. He stated the MPCA is not opposed to Option 3 and Albertville will need to work closely with Otsego on right-of-way and land purchases. Peterson presented ways to fund the improvements to the facility and explained the difference between bonding for the project and using a PFA loan. He stated they would hope the project can get on the State's 2018 funding list. Nafstad stated they would like to make the improvements either before or the same time as the road improvements scheduled for CSAH 19 and 70th Street NE, which would be in 2019. Motioned by Vetsch, seconded by Cocking, to open the public hearing. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. Mayor Hendrickson called for public comment. There was no public comment made. City Council Meeting Minutes Page 2 Regular Meeting of September 18, 2017 Motioned by Hudson, seconded by Olson, to close the public hearing. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Lannes explained funding for the improvements has to come from rates. Improvements cannot be paid for with the general levy; however, the City can bond for the project. Cocking inquired how much SAC money is available; he would like to buy down at least a quarter of any rate increases. Nafstad replied that it goes up and down based on development, but historically approximately $80,000 goes into the SAC fund annually. Hendrickson inquired since the force main for Option 3 would be placed in County right-of-way, what happens if there is a break somewhere in the line. Nafstad replied that Albertville would be responsible to correct any damage and fund the repair. Cocking asked if this addresses a long term solution and what the life expectancy is with Option 3. Peterson replied that it is a long term solution considering the size of the Mississippi River. He anticipates life expectancy of the infrastructure is at least 60 years. Olson inquired when the financing plan needs to be in place and what happens if the City does not have it in place in time to meet the needed improvements. Peterson replied ideally it should be in place by September 2018 and if it is not, they will need to consider other options. Nafstad stated that if there are obstacles with the lake study, they will have to regroup and Cocking felt there is no other option as they must meet the effluent limits. Peterson mentioned that it is a competitive list to receive State grant funds and it is important the legislature fund programs. He did state the MPCA would not allow treating the lake or discharging to the Crow River. Hendrickson inquired if there will be even more stringent effluent limits in the future and Peterson stated yes and noted nitrogen levels be a likely one. However, it is beneficial that the water body in Option 3 is a river and not a lake. Motioned by Hudson, seconded by Cocking, to approve Resolution No. 2017-028 approving the Wastewater Treatment Facility Plan. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 8. Department Business A. Public Works/Engineering 1). Wastewater Treatment Facility Design Proposal Nafstad reported the proposal before Council is to authorize the tasks necessary to begin the following engineering and design for the wastewater treatment facility improvements: • Task 1 — Lake Study • Task 2 — Preliminary Design • Task 3 — Agency Coordination • Task 4 — WWTF Improvements City Council Meeting Minutes Page 3 Regular Meeting of September 18, 2017 Hendrickson was concerned about approving all tasks listed in the proposal. She felt that if there are issues that arise from results of Task 1, the lake study, the other tasks may not be needed. Cocking stated that the City will need to meet the effluent limits regardless of the impact on the lake. He felt it will be essential to move forward, otherwise they will not receive the necessary permits to operate the wastewater treatment facility. Hendrickson stated that she would like the opportunity to re- assess depending on the results of the lake study. Vetsch suggested review of historical aerials of the lake levels. Peterson replied the work will also include an Environmental Assessment Worksheet (EAW). Hudson inquired about the order that the tasks will be completed and Nafstad replied that Tasks 1-3 will occur simultaneously. Peterson stated the lake study should be completed within a month once the proposal is approved. Hudson, Cocking and Vetsch were okay with the proposal and motion as drafted. Motioned by Olson, seconded by Cocking, to authorize the preliminary design budget of $502,919 for design of improvements to the City's wastewater treatment facility, including upgrades to the pretreatment building, UV system replacement and an additional sludge storage tank, construction of a lift station to convey treated wastewater from the City's wastewater treatment facility to the Mississippi River, and related force main and gravity sewer and appurtenances for conveyance of the treated wastewater discharge, as detailed in the September 12, 2017proposal from Bolton & Menk, Inc. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. B. City Council 1). Committee Updates / Recent Meetings: STMA Ice Arena Board — Sept. 11 Hudson had reported at the previous update that the STMA Ice Arena second sheet joint powers agreement had been influx, but he reported that he believes it has been resolved. Assurances were made at the last arena board meeting that future capital expenditures in excess of budgeted capital would be discussed and this will be a topic at the Joint Governance meeting between Albertville, St. Michael, and STMA School Board. Planning Commission —Sept. 12 Brixius reported the STMA Ice Arena Expansion site and building plans will be presented at the next City Council meeting. Washington D. C. Trip Hendrickson, Olson and Nafstad gave a report on their trip to Washington D.C. with lobbying group Lockridge, Grindal Nauen PLLP. They reported they had a large group with members from I-94 Coalition, City of Maple Grove, City of St. Michael, etc. The large group met with Senators Franken and Klobuchar and Representatives Emmer, Paulson, and Nolan on transportation funding. They reported that by having such a large group present and active, they hope it will help with both federal and state funding. Nafstad reported that there is a meeting with Senator Kiffineyer and the I- 94 Coalition at MN Dot on September 29. City Council Meeting Minutes Page 4 Regular Meeting of September 18, 2017 C. Planning/Zoning 1). Albertville Economic Development: Shred -N -Go Brixius reported that Shred -N -Go has come back with a new size and orientation of their proposed building from their earlier 2016 proposal. They would like the building to back up to the south property line rather than to the east lot line. They would be interested in working with a contiguous property owner to purchase their parcel to combine lots for a bigger site. Brixius reviewed the applicant's obligations if the City were to provide financial assistance. In exchange, the City would provide the 1.7 acre lot for $1, create a tax increment financing (TIF) district, provide the option for an assessment agreement to assist with payment of SAC/WAC charges, and allow access for soil borings. Vetsch inquired about water usage and odor generation. Nafstad replied there was no water used in their paper process and there will be no odors outside of the building. Motioned by Cocking, seconded by Olson, to approve the August 29, 2017 letter proposal to Shred -N -Go and grant authorization to pursue the next steps in development. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Voight Special Home Occupation Brixius reported that the Voight's are still operating a window tinting business out of the home located at 5217 Kalenda Court NE. He conducted a site inspection and spoke with the owners about the need for a special home occupation permit as the business is not allowed without a permit. He indicated the possible conditions that may be part of the permit if approved. Brixius stated staff is seeking Council feedback on issuance of the permit with the following conditions: • Window tinting shall be conducted in the garage with the door closed • All customers must wait within the garage or home • No on -street parking; all parking must be located in the driveway • Hours shall be 8:00 a.m. to 7:00 p.m. on weekdays; no weekends • No employees other than Cory and Janice Voight • Service must be by appointment Cocking inquired what happens if the owners do not agree to the conditions and do not sign the permit. Couri replied that the next step is to seek a court order to cease operations and possible heavy fines, etc. Hudson felt the occupation is not allowed and it is the favor of the Council to allow such special occupations to occur. Olson felt that the City has been more than fair in this process. Hendrickson asked if the permit could be revoked and Brixius replied that it could for violation of any of the outlined conditions. Council was supportive with staff issuing the permit with the conditions outlined. D. Finance 1). 2018 Preliminary Property Tax Levy and Budget Lannes reported the proposed levy has an increase of 2.89% and that was with reducing capital by $7,000. She stated that the final budget will need to be approved at the first meeting in December City Council Meeting Minutes Page 5 Regular Meeting of September 18, 2017 and that will be after the Council holds the Truth -in -Taxation hearing for the public. Council has the authority to lower the levy percentage but not increase it. Motioned by Olson, seconded by Hudson, to approve Resolution No. 2017-029 adopting the 2018 Preliminary Property Tax Levy. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Motioned by Cocking, seconded by Vetsch, to approve Resolution No. 2017-030 adopting the 2018 Preliminary Budget. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. E. Fire -None F. City Clerk — None G. Building — None H. Legal — None I. Administration - None 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS September 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. October 2 City Council, 7:00 p.m. October 4 Fire Advisory Committee, 6:00 p.m. October 9 STMA Ice Arena Board, 6:00 p.m. October 10 Planning Commission, 7:00 p.m. October 16 City Council, 7:00 p.m. October 23 Joint Powers Water Board, 6:00 p.m. October 30 Joint Governance Meeting, TBD 10. ADJOURNMENT Motioned by Vetsch, seconded by Hudson, to adjourn the meeting at 9:18 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A odena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of September 18, 2017