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2017-10-16 City Council MinutesA dl Y ALBERTVILLE CITY COUNCIL Monday, October 16, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch Absent: None Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, and City Clerk Kimberly Hodena Others Present: Sergeant Ben Schaap 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking, seconded by Hudson, to approve the agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 2, 2017 regular City Council meeting minutes as presented B. Authorize the Monday, October 16, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the Memorandum of Understanding between Wright County and the City of Albertville for the Purchase of Salt for the 2017-2018 Snow and Ice Removal Season at a cost of $64.29 per ton, which is subject to fuel escalation D. Approve the September 27, 2017 proposal of American Engineering Testing, Inc. in the amount not -to -exceed $30,780 for geotechnical services Motioned by Cocking, seconded by Vetsch, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates STMA Ice Arena Hudson reported the Board discussed a resolution approving the Joint Powers Agreement and it would be discussed at the October 30, 2017 Joint Governance Meeting. B. Planning/Zoning 1). Cielo's Car Wash Site And Building Plan and Conditional Use Permit For Minor Auto Repair And Outdoor Storage Of Company Trucks Nafstad reported the applicant is proposing to reopen the car wash and add auto detailing services. This would be allowed as a conditional use under the current B-3 zoning. Since there will be no gas sales at the site any longer, the applicant must remove the gas canopy, gas pumps, pump islands, underground gas tanks, and the freestanding sign. The applicant must also restore the parking lot and provide documentation that the gas tanks left no contaminants in the soil. The applicant has also requested company truck parking in the rear of the building and that will be limited to six stalls for service vehicles. Nafstad clarified that no other outdoor storage or outdoor sales displays will be allowed at the site. Hendrickson mentioned she saw Facebook advertisements for a company that will be moving into the former Heidi's Brew liquor store on the other side of the building. Hudson stated this was addressed at the Planning Commission public hearing and the applicant was not aware of those ads and is not necessarily seeking a tenant at this time. Brixius had clarified at the Planning Commission meeting that any new or change of use would require review. Hudson stated there was one comment at the public hearing from a neighboring company asking that the applicant have the same requirements in regards to outdoor displays, signage and storage of company vehicles. Staff clarified the businesses would have to uphold the same standards. Nafstad reported that sprinkling would be needed in the building. Cocking inquired how the City can ensure that the contaminants have been fully removed. Nafstad replied they are seeking documentation and there will be a report generated for the MPCA. City Council Meeting Minutes Page 2 Regular Meeting of October 16, 2017 Cocking was not sure if this is the best use for the site, but since the property has been vacant for approximately four years, it would be nice to see a business move into the location. He inquired if there have been any other interests in the property. Nafstad replied there have been several inquiries relating to gas sales/c-stores. Motioned by Hudson, seconded by Vetsch, to Approve Resolution No. 201 7-039for a Site and Building Plan and Conditional Use Permit for a Car Wash and Auto Detail Located at 11850 62nd Street NE within the City of Albertville. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). Central Parks Concepts — Discussion Nafstad reported the City Planner is updating the park concepts showing simplified modifications accommodating Albertville Friendly City Days (AFCD), Farmers Market, etc. Vetsch had concerns that if the AFCD or Farmers Market is displaced, it would detract from the overall feel of the community celebration or could result in the loss of vendors during the market. Hendrickson was concerned that if the overall Master Plan is segmented into too many parts, the Master Plan will not occur. Nafstad stated that he sees the streetscaping of Main Avenue NE coinciding with the improvements to 58th Street NE. C. Public Works/Engineering - None 1). MN DNR Grant for Westwind Park Nafstad reported that the grant agreement has been reviewed by the City Attorney. Items noted by the City Attorney are the City will be obligated to commit $150,000 matching grant funds and must pay prevailing wages. Court informed Council that once Westwind Park is improved using these funds, it must remain a park forever. Hudson inquired what happens if it does not remain a park and Couri replied the State of Minnesota would either deny the property to be conveyed to another entity or would seek the grant dollars back. Hudson inquired if the improvements could be completed without the grant at a cost less than what is associated with the grant. Nafstad replied he did not believe so. Olson inquired if the cost reflects excavation for a water view. Nafstad clarified it did not, but excavation in the wetland could be added to the plan. Olson inquired about timeline. Nafstad replied the agreement requires completion by December 31, 2019. Motion by Vetsch, seconded by Olson, to Approve the MN DNR matching grant in the amount of $150,000 for improvements to Westwind Park located at 10687 Kalland Drive NE. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. D. Fire —None City Council Meeting Minutes Page 3 Regular Meeting of October 16, 2017 E. Finance — None F. City Clerk — None G. Building — None H. Legal -None I. Administration 1). Acquisition of Tax Forfeited Property — Discussion Nafstad reported Wright County has notified the City that PID # 101-124-004030 has gone tax forfeit. The lot is not developable as there is not sewer or water service to the parcel. It also would not meet 1306 Fire Code. There are two options to purchase the property. Couri reported the State could convey the property to the City free of charge, so long as the parcel is used for a public use such as a street, park, ponding, etc. It cannot be used for government types uses such as a City Hall or Public Works Garage. It would be deed restricted so it could not be conveyed to another entity; it would go back to the State if the City no longer wanted the parcel. The other option is to purchase the parcel out right. The current value is appraised at $26,500. The City would receive clear title and could then convey it to another entity. Cocking inquired why the City would not want the parcel for public purpose such as freeway right- of-way. Nafstad suggested purchasing the parcel out right and selling the parcel once sewer/water is extended, and if needed, the city could use a portion of the lot for ponding or right-of-way if necessary. Cocking inquired about acquiring a portion for public use and selling the remaining remnant. Couri stated another aspect to review is when utilities are extended, the City would most likely special assess for those utilities. If the parcel is put to public use, the City would have to absorb those special assessment costs. Hendrickson asked for clarification on the benefit to outright purchase the parcel. Court replied there are several benefits: • The parcel could be worth more in the future. • Special assessments for utilities would help fund the utility extension. • If the City can somehow combine the parcel and the parcel to the north (PID # 101-124- 004020), the combined parcel would be more marketable and bring more tax value to the City in the long term. Nafstad stated it's reasonable to assume the City would need some portion of the parcel. Couri stated the City will want.to avoid any condemnation proceedings. Nafstad replied the City has 60 days to get back to the County and they could have six months to negotiate a price. Council was comfortable with that scenario. City Council Meeting Minutes Page 4 Regular Meeting of October 16, 2017 Hendrickson inquired what is needed from the Council and Couri replied the draft resolution should be amended to notify Wright County of the City's intent to purchase the lot and allow six months to negotiate a price. Motioned by Cocking, seconded by Vetsch, to adopt Resolution 2017-040 to notify Wright County of the City ofAlbertville's intent to acquire PID# 101-124-004030. Ayes: Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). Lobbying Services — Discussion In regard to the Wastewater Treatment Facility improvements slated for 2019, Nafstad inquired if the Council is interested in pursuing lobbying services for funding. He reported that staff has received a proposal from Leonard, Street, Stinson. There is one legislative session prior to the 2019 improvements. Vetsch inquired if it would be grant or bonding funds and Nafstad they would be focused on bonding. Cocking highlighted the last bonding bill line items for wastewater improvements. Hendrickson asked how much the City would be seeking and Nafstad replied it would be approximately half of the total project cost. Nafstad also stated the City would want to look into PFA funding and Clean Water grants. Nafstad inquired if Council would like multiple quotes from different lobbying groups or if the Council would be open to staff negotiating with Leonard Street. Olson suggested requesting scope and fees from Leonard Street and Lockridge Grindal. Cocking felt the City would be better off with two different lobbyists, so the lobbying message for transportation funding versus WWTF funding is not lost with just one consultant. Hendrickson stated that she also wants to keep the relationship with the City's current lobbyist. Nafstad stated the proposal staff saw was a tiered concept of services. Hudson inquired if the City has used multiple lobbying groups at the same time before and Nafstad replied they have not. Cocking felt that it is in the City's best interest to pursue lobbying for funding for the project. Nafstad stated he will bring a proposal back to Council in the near future. 3). City Administrator's Update Nafstad reported the Joint Powers Water Board is getting quotes to paint the west water tower with a logo that will be the same as the logo on the east tower. Hanover's share of Joint Powers Water Board is 9% and the Board is looking to the two cities to reimburse the Board for Hanover's portion. This would be approximately 60% St. Michael and 40% Albertville to reimburse Hanover's 9% portion. Olson suggested sprucing up the water tower logo. Hendrickson agreed and felt the text on the east tower was dated. Hudson inquired if Joint Powers will need another tower eventually and, if it would be in Hanover, how would financing be addressed. The Albertville Board members will inquire at the next meeting how that would be addressed. Nafstad is working with the City of Otsego and Wright County regarding routing of the WWTF piping to the Mississippi River. He reported the County had some concerns with widening of CSAH City Council Meeting Minutes Page 5 Regular Meeting of October 16, 2017 39. Staff is currently working with a property owner who is willing to allow easement along their property for the WWTF piping. The City has a right -of entry for the property and soiling borings are being conducted. Cocking excused himself from the meeting at 8:21 p.m. Nafstad reminded Council of the Joint Governance meeting on Monday, October 30, 2017. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS October 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. October 30 Joint Governance Meeting, 6:00 p.m., St. Michael November 5 City Council, 7:00 p.m. November 9 City Offices Closed (Observance of Veterans Day) November 13 STMA Ice Arena Board, 6:00 p.m. November 14 Planning Commission, 7:00 p.m. November 20 City Council, 7:00 p.m. November 23/24 City Offices Closed, Thanksgiving Day November 27 Joint Powers Water Board, 6:00 p.m. 10. ADJOURNMENT Motioned by Olson, seconded by Hudson, to adjourn the meeting at 8:24 p.m. Ayes: Hendrickson, Hudson, Olson and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly . Hodena,/City Clerk City Council Meeting Minutes Page 6 Regular Meeting of October 16, 2017