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2017-11-06 City Council Minutes/jA,lb£rtville &am Tow" Uwas..g Cky Iw, ALBERTVILLE CITY COUNCIL Monday, November 6, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking, Hudson and Olson Absent: Councilmember Vetsch 7:00 PM Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen, City Planner Alan Brixius, Public Works Supervisor Tim Guimont and City Clerk Kimberly Hodena Others Present: Casey Darkenwald, Mike Schoemer, Krista Jordahl, Corey Schiminski 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Shop STMA Proclamation Hendrickson read a proclamation proclaiming November 20-26, 2017 as Shop STMA Week and encouraged residents to shop locally. Hendrickson presented the proclamation to members of Shop STMA. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added Letter of Credit release for Albertville Medical Clinic as Item G1 and STMA Ice Arena Parking as Item G2 under Public Works. Motioned by Olson, seconded by Cocking, to approve the Agenda as amended. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent. Vetsch. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on Page 1 the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 16, 2017 regular City Council meeting minutes as presented B. Accept the October 30, 2017 Joint Governance meeting minutes as presented C. Authorize the Monday, November 6, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve a One -Day Temporary Intoxicating Liquor License for the Albertville Lions Club for their annual Comedy Night on Saturday, December 9, 2017 E. Approve the LG220 Exempt Permit for Lawful Gambling for the Rocky Mountain Elk Foundation — Northern Lights Chapter for December 30, 2017 F. Approve Resolution No. 2017-041 approving the final Albertville Business Park AUAR Document as amended in response to review comments of the applicable agencies G. Motion to approve the Ice Arena Management Agreement between STMA ISD 885, City of St. Michael and City of Albertville contingent upon the City Attorney's review Cocking inquired if the Ice Arena Management Agreement should include language that the document was jointly drafted by all three entities. Couri replied that it would be a good provision to include. Nafstad added that the School Board is reviewing the agreement tonight and it will go to the St. Michael City Council within the next two weeks; there could be other minor edits but anything substantial would need to come before the Albertville City Council. Hendrickson inquired if Council should pull the agreement from the Consent Agenda, but Hudson had concerns about delaying the approval and he was comfortable amending the motion for Item 6G to be contingent upon the City Attorney's review. Nafstad reported the minor edits would include language regarding the jointly drafted agreement, easements, and annual percentage increase to Albertville for management of the Arena. Motioned by Hudson, seconded by Cocking, to approve the Consent Agenda as amended. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates Joint Powers Water Board Hendrickson reported the Board is moving forward with the water tower logo and did not wish to change the font of the logo. She updated Council that the Board heard about wellhead protection and safety of the water supply. City Council Meeting Minutes Page 2 Regular Meeting of November 6, 2017 B. Planning/Zoning 1). Westwind and Central Park Designs Brixius reported the play equipment at Westwind Park needs to be replaced. The current gravel area detracts from the park, there is a need for shaded area at the park and the wetland will allow for a boardwalk to be constructed. Landscaping and trails will also enhance the park as well. These improvements reflect the input of the Parks Committee and will be funded with a matching grant through the MN DNR in the amount of $150,000. Brixius presented several Central Park designs that accommodate Albertville Friendly City Days (AFCD) as well as a concept plan for the Farmers Market and streetscape for the park entrance off of Main Avenue NE. He stated the Council had indicated the streetscaping was a critical component to the design of Central Park. He stated the overall plan has changed a number of times due to the various different uses at the park, but staff must finalize improvements in order to move forward with construction plans and costs. He stated there would be two entries to the park — one to the northeast and one to the southeast off of Main Avenue NE. He added that staff has reduced the drive aisle width leading into the park, but also planned around the turning radius of the semitrailer that brings in the Ferris wheel for AFCD. Hendrickson would still like to see a splash pad installed at Central Park and Olson would like to see the parking lot paved and remove the current gravel. Cocking still had concerns about planning Central Park around a four day festival (AFCD). Brixius replied that he sees the park as more of a convention center type amenity due to the various events that occur there annually such as Music in the Park, Farmers Market, car shows, etc. Vetsch stated the importance of keeping the Farmers Market at the park to ensure they don't lose vendors and to keep families coming to the park. Nafstad reported the Parks Committee was not fully convinced of the Central Park design concepts that are being presented to Council this evening. Olson felt the concepts were good. Brixius stated that staff needs input if anything has been overlooked as they need to move forward with schedule and costs. Cocking would like to see the parking lot paved depending on cost; he felt it would be a worthwhile investment. Nafstad inquired about the lot near the park that the owner is willing to sell. Cocking felt hard pressed to use City resources to purchase the lot. Nafstad reported that many of the park's activities impact the lot. Hudson felt that the lot purchase and splash pad would both be budget items that have not been addressed. He also felt they should not hold up the progress that has been made to this point. Also, currently there are no funds for 58`h Street NE improvements. Nafstad would only like to see 58a' Street NE improved once absolutely needed. Hendrickson felt it would be beneficial to purchase the lot. C. Legal —None 1). City Attorney Report Olson inquired about city -owned Prairie Run lots and if they had all closed. Couri reported the lots have been closed upon and the City was paid for the lots. D. Fire —None City Council Meeting Minutes Page 3 Regular Meeting of November 6, 2017 E. Finance — None F. City Clerk —None G. Public Works/Engineering 1). Albertville Medical Clinic Release of Letter of Credit Nafstad reported that there is an outstanding letter of credit in relation to landscaping from the Phase I portion of the Albertville Medical Clinic. That has now been completed with the construction of Accorde Orthodontics and the developer would like the $11,875 surety released. Nafstad stated the City and Albertville Medical Clinic, LLC would need to complete a termination of agreement for waiver of objection to special assessment associated with the 2004 Prairie Run Improvement Plans. Motioned by Cocking, seconded by Olson, to enter into Termination of Agreement for Waiver of Objection to Special Assessment Associated with the 2004 Prairie Run Improvement Plans. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 2). STMA Ice Arena Parking Nafstad reported that there will be a struggle with temporary parking during the construction of the second sheet of ice at the STMA Ice Arena. He stated that he felt it would be easier for the City of Albertville to negotiate/pursue a parking arrangement agreement with other nearby properties than it would be for the entities that make up the STMA Ice Arena Board. He reported staff is working on several locations owned by Don's Bus. The STMA Youth Hockey Association is willing to also contribute funds to secure temporary parking during the construction and the City of Albertville would pay any difference to the final amount. Olson inquired about the mix of buses and cars on the lots and entrance locations. Olson wants to make sure that car parking will not interfere with or impact busing operations. Motioned by Cocking, seconded by Olson, to authorize staff to enter into agreements for temporary parking during construction at the STMA Ice Arena contingent upon financial contribution from the STMA Youth Hockey Association. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent. Vetsch. MOTION DECLARED CARRIED. H. Building —None I. Administration 1). Lobbying Proposal for Funding for WWTP Upgrades Nafstad presented a lobbying services proposal to Council from Stinson Leonard Street to secure funding for improvements to the Wastewater Treatment Plant (WWTP) in 2019. The lobbying group came back with a lower revised total of just under $33,000 for the remainder of 2017 and entirety of 2018 services. Olson inquired when the legislative session will run and Cocking replied February through May 2018. Hudson stated there is a risk with the proposal that they may not City Council Meeting Minutes Page 4 Regular Meeting of November 6, 2017 receive bonding dollars, but it is worth the cost to try for such a large project. Nafstad clarified there is an engagement period during which the City could terminate the agreement. Hendrickson felt that it is very important for the members of the Council to attend lobbying meetings. Olson inquired if this will be a large time commitment for members of the Council and Nafstad stated the lobbying group would set up limited but strategic meetings. Motioned by Olson, seconded by Hudson, to approve the proposal from Stinson Leonard Street for lobbying services related to the 2019 WWTF Improvements. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent. Vetsch. MOTION DECLARED CARRIED. 2). City Administrator's Update Nafstad reported that Wright County will be holding an open house on November 15, 2017 regarding improvements to CSAH 18/50` Street NE. They will be installing a roundabout to realign Barthel Industrial Blvd. and CSAH 18 intersection. The trail will be moved to the south of CSAH 18 and Wright County will need to acquire right-of-way. Nafstad reported that Centra Homes North will be at a future City Council meeting to present a new development plan for the Karston Cove 4`h Addition. He stated that Centra Homes and the homeowner's association for the original development are at an impasse on how to move forward. Couri stated there are two different levels of improvement commitments needed among the properties and the homeowner association needs are not on an equal plane. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS November 9 City Hall Closed, Veterans Day observed November 13 STMA Ice Arena Board, 6:00 p.m. November 14 Planning Commission, 7:00 p.m. November 20 City Council, 7:00 p.m. November 23/24 City Hall Closed, Thanksgiving November 27 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. December 4 Truth -in -Taxation Hearing, 6:30 p.m. City Council, 7:00 p.m. December 11 STMA Ice Arena Board, 6:00 p.m. December 12 Planning Commission, 7:00 p.m. December 18 City Council, 7:00 p.m. December 25 City Hall Closed, Christmas Day December 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of November 6, 2017 10. ADJOURNMENT Motioned by Cocking, seconded by Hudson, to adjourn the meeting at 8:50 p.m. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly odena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of November 6, 2017