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2018-04-02 City Council MinutesNbertville ALBERTVILLE CITY COUNCIL Monday, April 2, 2018 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:06 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, City Clerk Kimberly Hodena, Public Works Supervisor Tim Guimont, Water/Wastewater Supervisor John Middendorf, and FYCC Coordinator Sarah Hansen Others Present: Sergeant Ben Schaap 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added CSAH 18 Maintenance Agreement as C2 under legal business. Motioned by Hudson, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the March 19, 2018 regular City Council meeting minutes as presented B. Authorize the Monday, April 2, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve Resolution No. 2018-007 accepting $2,000 donation from the STMA Baseball Association D. Approve Resolution No. 2018-008 accepting $3,000 donation from the STMA Baseball Association E. Approve Resolution No. 2018-009 accepting $400 year end donation from the STMA Women of Today to the Albertville Fire Department Motioned by Cocking, seconded by Hudson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Joint Powers Water Board Hendrickson reported the board reviewed and approved the funding and maintenance agreements for the CSAH 18 improvements. B. Planning/Zoning 1). Central Park Improvement Priorities Brixius reported that staff met with the Parks Committee to review and prioritize improvements to Central Park. The Parks Committee recommended the following prioritization order: 1) Acquisition of the Barthel property 2) 58th Street NE realignment and improvement 3) Trails and expanded hard surface for the pavilion 4) Building treatments for the upper Lions pavilion 5) Main Avenue NE gateway/landscape improvements 6) Splash pad 7) North parking lot improvement 8) Central Park playground equipment replacement 9) Relocation of the sports courts 10) New warming house Nafstad inquired if the warming house would need complete replacement or redesign. Brixius explained that the Parks Committee would like all the park buildings to look similar to the depot. The goal would be to have a uniform look across the park. Hendrickson inquired how the costs for the improvements were calculated and Nafstad replied that they are all high level estimates. Hendrickson felt the estimated cost for replacing the play City Council Meeting Minutes Page 2 Regular Meeting of April 2, 2018 equipment was low. Brixius stated the Parks Committee is still looking at play equipment, splash pad, and sports courts. Vetsch felt that it is time for the City to move forward with improvement projects for Central Park as many other organizations, such as the Lions, Jaycess, etc., have funded improvements in the past. He inquired if bonding would be an option to fund the improvements. Nafstad replied the total for all the Central Park improvements, including 58th Street NE, is approximately $1.2 million which could be funded largely by reserve accounts. For example, 58th Street NE has seen its lifecycle and would use road improvement funds. Vetsch reiterated that he would like to bond for the improvements and Nafstad stated that even though the city has debt that will drop off in 2019, there will also be the CSAH 19 and Wastewater Treatment Plant upgrade that will need financing in 2019. Hudson would like to see a summary of how the current Central Park land was acquired and the involvement from both the City and private groups. Nafstad stated that staff would look into the acquisition of Central Park parcels. Hendrickson wants to see examples of how other cities acquire park land. Nafstad noted Albertville's neighborhood parks were generally created with development when land or fees were dedicated as part of the subdivision requirements; however, central park has somewhat grown as the city has grown. Nafstad stated there was a revenue surplus from last year that resulted from unanticipated building permits and Council will need to determine where those funds should go. Vetsch felt the public would welcome improvements to Central Park. Brixius suggested identifying funding options for each of the priorities. Hendrickson stated she would like to see the projects completed at one time prior to the centennial celebration. She also recommended assembling a committee to prepare centennial celebration plans. Nafstad polled the Council on their support for purchase of the Barthel property for additional park land. Both Vetsch and Hendrickson were in favor of it. Cocking and Hudson were not completely opposed, but felt they need more information in order to make a decision. Olson was open to the idea considering the budget surplus Nafstad referenced. Hudson further stated he would like to get the historical data on how park land is acquired, review how other local governments acquire land, and the impact to other projects if the Central Park improvements are completed. Cocking stated that he wants to be sure there is funding available for the I-94 expansion as they do not yet know if the project will receive Corridors of Commerce funds. He prefers not to bond and wants to make sure taxpayer dollars are put to the best use. Hudson noted the ramp for I-94 needs to be top priority. Nafstad replied staff will return at the next meeting with history of Central Park land acquisition, a project list, and funding plan. Hudson also wants to see how the Central Park improvements could impact future levies. Cocking agreed. Hudson agreed with Hendrickson that Council members serve multiple roles, but felt they must prioritize those roles. He wants to ensure the current Council doesn't expand roles further than future Councils can fill. C. Legal City Council Meeting Minutes Page 3 Regular Meeting of April 2, 2018 1). CSAH 18 Funding Agreement Couri reported that the contract is between Wright County, City of Albertville, and City of St. Michael for funding participation and construction for CSAH 18 improvements. He stated that he amended the agreement to reflect that Joint Powers Board is a party in the agreement and shall pay costs incurred for the watermain improvements. Couri wanted to make sure that the Joint Powers Water Board was okay with his changes and Hendrickson verified the board both reviewed and approved the funding and maintenance agreements. Nafstad reported that Albertville and St. Michael would be responsible to maintain stormsewer, the pond, and the bituminous trail. Couri reported that Wright County would be the responsible party for the bidding process, the cities would have no veto power once bids are received. Nafstad inquired about engineering costs and Couri stated they would need to clarify that with Wright County. Hendrickson would like to see a trail on both sides of CSAH 18 and Nafstad stated that the county does not acquire land or pay for trails. Nafstad reported that only industrial land will be north of CSAH 18, there are no plans for any residential development north of the road. If the City would like a trail on the north side of the road it would be responsible for all easement and construction costs. It a trail on the north side is desired, it would be best to construct it as part development of the adjacent parcels. Hudson felt the trail makes sense on the south side. Vetsch felt that since Albertville had already purchased right-of-way for the north trail, there should be some compensation for those original costs. He indicated that he wants the city to come out whole in the agreement. Olson stated there is no article 3 in the revised agreement and Couri reported he would check on that. Cocking felt that it seems the city is not being compensated for something they originally bought and believes the city should receive some type of credit. Nafstad replied that the county's responsibility for the trail is 50% of the new construction. He stated the county is also waiting to hear back on the appraisal for the additional right-of-way. Couri stated that staff can continue this discussion with the county. Nafstad stated that the improvements would include curb and gutter and Cocking questioned why that is needed in that area. Nafstad felt that a north -sided trail could be addressed with future development north of CSAH 18. Vetsch inquired about school and bus company involvement. Nafstad informed the Council that Don's Bus Company is aware of the project and the school is involved in the planning meetings. He added that the buses would not have to use the truck aprons that are around the elevated interiors of the traffic circles. Olson has seen tracks where vehicles have run through the middle of a roundabout and asked if there is anything to deter that happening here. Couri stated that if Council is okay with the agreement, that the Council adjust the motion to approve the agreement and allow the City Attorney to make minor changes in relation to cost sharing. City Council Meeting Minutes Page 4 Regular Meeting of April 2, 2018 Motioned by Cocking, seconded by Hudson, to approve the Funding Participation and Construction Agreement between the County of Wright, the Cities of Albertville and St. Michael, and the Joint Powers Water Board of Albertville, Hanover, and St. Michael for Construction of Improvements for CSAH 18 relating to Grading and Base, Surfacing, Roundabout, Mini - Roundabout, and Bike TraiUPathway Improvements and allow the City Attorney to make minor changes. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). CSAH 18 Maintenance Agreement Couri reported this agreement is between the cities of Albertville and St. Michael relating to maintenance of the stormwater pond and trail. Albertville would maintain the pond and St. Michael the trail. Couri stated that the agreement doesn't reference what entity is responsible for storm sewer. He suggested adding language to the agreement that storm sewer utilities are maintained by the city in which it lays. Olson inquired about MS4 requirements. Olson stated that the agreement says storm sewer should be maintained to Wright County's standards and he felt it should say MS4 standards. Court agreed that language should be changed. Motioned by Cocking, seconded by Olson, to approve the SOrh Street Pond and Trail Maintenance Agreement with amendments provided by the City Attorney. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. D. Public Works/Engineering - None E. Fire — None F. Finance — None G. City Clerk — None H. Building —None I. Administration 1). City Administrator's Update Nafstad reported the Public Works Committee met prior to the Council meeting to discuss future equipment purchases and stated those recommendations will come to the next Council meeting. Nafstad reported that there is an I-94 Open House at the City of St. Michael on April 3 from 5:00 to 7:00 p.m. Olson inquired how Rogers was approved for a noise wall previously and Nafstad replied that it was due to a noise study. He stated the study done for Albertville indicated that a noise wall would increase the noise for the apartments along the interstate. Council discussed possible funding for I-94 improvements and the Corridors of Commerce program. Cocking felt the plan as proposed for I-94 is short-sighted. Nafstad stated that he has given his comments to MnDOT. He stated that they should hear more about Corridors of Commerce in the coming weeks. Nafstad reported staff received a resignation letter from the Account Clerk/Administrative Assistant and her last day will be on April 19, 2018. He reported they are currently advertising the position. City Council Meeting Minutes Page 5 Regular Meeting of April 2, 2018 He added the city is also looking for a number of seasonal summer help positions for the Public Works and Utility Departments. He added that the full-time Public Works position will be advertised this summer. 9. Announcements and/or Upcoming Meetings April 5 Fire Business Meeting, 8:00 p.m. April 9 Ice Arena Board, 6:00 p.m. April 10 Planning Commission, 7:00 p.m. April 16 City Council, 7:00 p.m. April 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. April 30 Joint Governance Meeting, 6:00 p.m. May 7 City Council, 7:00 p.m. May 8 Planning Commission, 7:00 p.m. May 14 Ice Arena Board, 6:00 p.m. May 21 City Council, 7:00 p.m. May 28 City Offices Closed, Memorial Day May 29 Joint Powers Water Board, TBD? 10. ADJOURNMENT Motioned by Olson, seconded by Hudson, to adjourn the meeting at 8:46 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. submitted, imberly A. 149dena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of April 2, 2018