2018-04-16 City Council MinutesALBERTVILLE CITY COUNCIL
Monday, April 16, 2018
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Acting Mayor Vetsch called the meeting to order at 7:34 p.m.
2. ROLL CALL
7:00 PM
Present: Acting Mayor Vetsch and Council members Cocking, Hudson, and Olson
Absent: Mayor Hendrickson
Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric
Bullen, Public Works Supervisor Tim Guirriont, Water/Wastewater Supervisor John Middendorf,
and City Clerk Kimberly Hodena
Others Present:
3. Recognitions — Presentations — Introductions
A. 2017 Audit Presentation — ABDO, Andy Berg
Berg presented the results of the 2017 audit and said the city received a clean opinion from the firm.
He stated there is still a concern regarding the limited segregation of duties, but that is common for
cities of the this size. He reported there was one finding regarding credit cards. He stated that all
receipts from online credit card purchases must be submitted in a timely manner, but staff has
already addressed the issue and implemented credit card processes internally.
Berg reported that the water and sewer fund receipts are higher than expenditures, including debt.
The stormwater fund revenue does not cover debt. The recycling fund essentially breaks even.
Vetsch inquired of Berg if he observed anything unusual during the audit process. Berg replied that
the city has a good capital outlay plan. The enterprise funds have improved after a software error
was corrected. The Prairie Run fund has improved with the increased lot sales. There is also a
healthy general fund balance.
Olson asked is the city is sitting well with utility rates where they are and Lannes replied they are.
The disbursements from those funds will only decrease as debt is paid off.
Page I
Motioned by Hudson, seconded by Olson, to accept 2017 audit report as presented knowing
changes to statistical tables for final audit will be changed. Ayes: Vetsch, Cocking, Hudson, and
Olson. Nays: None. Absent: Hendrickson. MOTIONDECLARED CARRIED.
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
There were no amendments to the agenda.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the April 2, 2018 regular City Council meeting minutes as presented
B. Authorize the Monday, April 16, 2018 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Resolution No. 2018-010 entitled a Resolution Authorizing and Documenting
Inter -Fund Loans to Fund Negative Fund balances
D. Approve Resolution No. 2018-011 entitled a Resolution to Transfer Funds
E. Accept 2018 I't Quarter Budget to Actual report
F. Motion to accept the I" Quarter Accounts Receivable report
G. Approve Resolution 2018-012 approving the Minnesota Lawful Gambling LG230
application to conduct bingo on Saturday, June 9, 2018 during Albertville Friendly City
Days at St. Albert Parish Center, located at 11400 57th Street NE
Motioned by Hudson, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION
DECLARED CARRIED.
7. Public Hearings — None
8. Department Business
A. City Council
1). Committee Updates
STAM Ice Arena
Hudson reported the last meeting was routine; the board reviewed the financials. He reported that
Josh Opiola is no longer STMA Youth Hockey president. A replacement has not been identified
yet/\.
City Council Meeting Minutes Page 2
Regular Meeting of March 19, 2018
B. Public Works/Engineering
1). Purchase of a Compact Excavator and Accessories
Middendorf reported the Utilities Department has a need for an excavator for use in reed beds, catch
basins, and stormwater ponds and ditches. He added that the excavator will be useful for Public
Works and the departments would share. Olson inquired what they do now and Nafstad replied they
rent the equipment. He stated the excavator has a brush option too and currently staff does that by
hand.
Motioned by Cocking, seconded by Olson, to approve the purchase of a Bobcat compact excavator
and accessories $53,676.06. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent:
Hendrickson. MOTIONDECLARED CARRIED.
2). Purchase of a Portable Pump and Accessories
Middendorf reported the Utilities Department currently has a pump but it is aging. They have a need
for a bigger pump. Nafstad explained that two lift stations are dependent on the pump for their lift
stations, so it becomes a necessity to have an adequate pump.
Motioned by Hudson, seconded by Olson, to approve the purchase of a portable pump and
accessories for $42,935.73. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent:
Hendrickson. MOTION DECLARED CARRIED.
C. Planning/Zoning
1). Planner's Update 5th
Couri explained he attended the last Planning Commission meeting when the Karston Cove 5
Addition development was presented. The homeowners association (HOA) for the original Karston
Cove developments was present and voiced their concern with the proposed plan. He stated that the
Planning Commission recommended denial of the application. However, it will be presented to the
Council at a future meeting and it is the Council's discretion whether they approve or deny the
application. The City Planner will prepare two findings of fact for both approval and denial for the
Council to consider. Couri explained the HOA prefers the original concept from approximately ten
years ago. When the Karston Cove 4`h Addition was platted back to an outlot, the city reserved the
right to require any new homes to join the HOA. For that to happen, he stated the HOA must modify
their covenants prior to the final plat.
Vetsch would like to see a one-time payment made to the HOA from the developer and call it good.
Nafstad explained the developer has been trying and has held a public meeting for the neighborhood.
Cocking stated he could see both sides. He stated it seems as good a plan as presented and was
hesitant to wait for concepts that may not even be brought forward. He felt the Planning
Commission's recommendation was based on planning and zoning merits.
Nafstad inquired if the Council was interested in holding a workshop before the application is
formally presented to Council. Hudson felt that the presentation would cover the same as a
workshop; Council decided not to hold a workshop. Cocking would like to see the attorneys for both
sides present their case.
City Council Meeting Minutes Page 3
Regular Meeting of March 19, 2018
D. City Clerk — None
E. Finance —None
F. Fire — None
G. Building —None
H. Legal — None
I. Administration
1). City Hall/Central Park Depot Security Cameras
Nafstad reported that staff has received quotes for City Hall. This was driven by the need for
cameras at the Central Park depot and for security purposes.
Motioned by Cocking, seconded by Hudson, to authorize the purchase of security cameras and
related equipment for city hall and the new park depot in the amount of $8,775. Ayes: Vetsch,
Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTIONDECLARED
CARRRIED.
2). City Administrator's Update
Nafstad reported the Public Works employees were busy all weekend plowing. He commended the
staff for pushing out many vebicbles/residents that were stuck in the snow. Most of the sidewalks
are completed as well.
He reported that Senator Kiffmeyer drafted a bill that includes $7.5 million allocated to the City of
Albertville for the Wastewater Treatment Plant improvements that are required. He also expects an
announcement on Corridors of Commerce. funding soon for 1-94 expansion
Vetsch would like to see advertisement of the upcoming centennial celebration in 2019, perhaps in
utility bills or the newsletter
Nafstad reported that the development team working with the Mall of Entertainment informed staff
that they expect to submit a development application before or during May, June, or July
Nafstad reported he met with REE Development LLC, the owners of the Cottages of Albertville,
regarding rental conditions and issues. He stated REE has pledged to make the correction and
Nafstad reported they are seeing the beginnings of that. Vetsch reported the frustration he has heard
from residents there and he felt the city needs to make sure the area seniors are taken care of.
Nafstad replied that there is new onsite management and Couri added that ownership had not been
aware of the issues.
Nafstad reported the kickoff meeting for the CSAR 18 improvements was held.
9. Announcements and/or Upcoming Meetings
April 23 Joint Powers Water Board, 6:00 p.m.
City Council Meeting Minutes Page 4
Regular Meeting of March 19, 2018
10. ADJOURNMENT
Motioned by Olson, seconded by Cocking, to adjourn the meeting at 9:05 p.m. Ayes: Vetsch,
Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED
CARRIED.
Respectfully submitted,
Kimberly A. H Jena, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of March 19, 2018
Parks Committee, TBD
April 30
Joint Governance Meeting, 6:00 p.m., Albertville
May 5
Spring Clean-up Day, 7:00 a.m. — 1:00 p.m., St. Michael
May 7
City Council, 7:00 p.m.
May 14
STMA Ice Arena Board, 6:00 p.m.
May 15
Planning Commission, 7:00 p.m.
May 18
Explore Your Parks Night, 6:00-8:00 p.m.
May 21
City Council, 7:00 p.m.
May 28
City Offices Closed, Memorial Day
May 29
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
10. ADJOURNMENT
Motioned by Olson, seconded by Cocking, to adjourn the meeting at 9:05 p.m. Ayes: Vetsch,
Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED
CARRIED.
Respectfully submitted,
Kimberly A. H Jena, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of March 19, 2018