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2018-06-16 City Council MinutesA\1'bcrtv111e SPNOVIwan , ALBERTVILLE CITY COUNCIL Monday, June 16, 2018 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the meeting to order at 7:08 p.m. 2. ROLL CALL 0011190 Present: Acting Mayor Vetsch and Council members Cocking, Hudson, and Olson Absent: Mayor 1-lendrickson Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, Fire Chief Eric Mullen, and City Clerk Kim Hodena Others Present: Monica Potter, Jay Eull, Denise Busch 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Legislative Update - Senator Kiffineyer Senator Kiffineyer reported there has been a good working relationship with both the Senate and the House, especially with Representative Eric Lucero. Kiffineyer reported they had much success with funding for wastewater improvements and transportation, specifically the 1-94 and f-lighway 169 improvement projects. She also mentioned improvements to the 610/13rockton interchange. Cocking thanked Kiffineyer for her support of the funding to Albertville for the 2019 wastewater improvements, stating the $2 million funding is a saving to taxpayers, 4. PUBLIC FORUM There was no one present for the forum. S. AMENDMENTS TO THE AGENDA Motioned by Cocking, seconded by Hudson, to approve the Agenda as presented Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent. Hendrickson. MOTIONDECLARED CARRIED. Page I 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be: enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 4, 2018, regular City Council meeting minutes as presented B. Authorize the Monday, June 18, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims, listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve a Therapeutic Massage Enterprise License for St. Michael Massage, located at 1,0904 57th Street NE, Suite 109, to provide massage therapeutic services contingent upon inspection and approval of the Building Official, payment of license fees, and proof of liability insurance D. Authorize the purchase of 2 portable radios for the Fire Department E. Adopt Resolution No. 2018-015 establishing, and appointing members to the Absentee Ballot Board for the 2018 Primary and General Elections F. Approve Resolution 2018-016 Approving Assignments of Tax Iricrement Financing and Regulatory Agreement in Connection with Cottages of Albertville Vetsch pulled Item F from the Consent Agenda, Motioned by Cocking, seconded by Hudson, to approve the Consent Agenda as amended. Ayes.- Vetsch, Cocking, Hudson and Olson. Nays: None. Ahsent. Hendrickson. MOTION DECLARED CARRIED. Approving Assignments of Tax InerementFinancing and Regulatory Agreement in Connection with Cottages of Albertville Couri stated the original tax increment financing was put into place in 1998 or 1999. The current property owner is selling and the new owner would like to take over and receive the tax increment assignments. There are five years left in the district and he stated that it would be difficult to withhold assignments without cause. Vetsch questioned if the assignments could be held because there are code violations with the property. Nafstad reported that since it is a rental property, they have done: inspections and documented the repairs needed. The current owner has been cooperating and receptive to making the repairs. The buyer is also aware of the needed repairs. Ile reported that staff has consulted bond counsel and they have recommended not tying the assignments to inspections. Couri reported that the original development agreement required that the property/developer comply will all local, state, and federal laws or code. City Council Meeting Minutes Page's Regular Meeting of July 16, 2018 Alex Bisanz, Real Estate Equities, stated they are the current owners of the property. lie reported that they have rnade a good -faith effort with the repairs and to improve tenant relations. He stated that unfortunately the previous property managers had not followed through. He stated that all units have had a walk through and been inspected. He felt they are not in violation of the city's standards and the repairs are maintenance related. Vetsch questioned the repercussions if the closing was delayed in order to finalize the issues. Council discussed adding a condition to the consent agreement removing the statement that the developer (new owner) is in compliance with the development agreement and stating that the city still has the right to enforce its standards. Motioned by Hudson, seconded by Cocking, to approve Resolution 2018-017 approving assignment of tax incrementfinancing and regulatory agreement in connection with Cottages of Albertville with amended language as provided by the City Attorney. Ayes: Cocking, Hudson, and Olson. Nays: Vetsch. Absent: Hendrickson. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (,WMA ice Arena, Planning, JPWB, Park5, Fire Board, F)"CC, etc.) Cocking reported on his Washington D.C. trip. He stated that he had the opportunity to meet many our local representatives and senators. He stated it was a very positive trip. Hudson reported that the Planning Commission meeting was cancelled. He then inquired when the Council's annual trip to D.C. would be and Nafstad stated it will be in the fall and he will get back to Council with the dates. He added that the focus of the fall trip would be federal transportation funding. B. City Clerk 1). Set Preliminary 2019 Budget Workshop #1 Motioned by Cocking, seconded by Olson, to set a workshop for July 16, 2018 immediately following the regular Council meeting to discuss the 2019 preliminary budget. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent.~ Hendrickson. MOTION DECLARED CARRIED. 2). STMA Youth Hockey Lawful Gambling Permit Clerk Hodena reported staff has a received an application from the STMA Hockey Association to take over the gambling at Villa Bar and Grill. City Council Meeting Minutes Page 3 Regular Meeting of July 16, 2018 Nafstad stated that staff also received an inquiry if the city would consider implementing the 10% fee on gambling proceeds that is a city ordinance, but has not been the city's practice. Vetsch stated that the Lions gambling proceeds are after donated back to the city and are in excess of 10%. Cocking stated that he would not like to take away frorn groups that donate to the city. Vetsch replied it may easier to just collect the 10% to be fair. Couri also reported that state law can allow cities to require the proceeds be spent within a specific: trade area. Monica Potter, gambling manager for sTMA Hockey Association, stated that the association is under new leadership and they do contribute to the community. They are also looking into additional ways they can contribute. Nafstad reported staff will review the code and past procedures fof gambling activity within the city and report back to Council at another meeting. Motioned by Cocking, seconded by Hudson, to adopt Resolution 2018-017 approving a new Lawful Gambling Premises Permit for the STUA Youth Hockey Association for Villa Bar & Grill, located at 11935 59"'.Pla,ce NE. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED, CARRIED. C. Public Works/Engineering 1). Award Bid for Westwind Park Nafstad reported that two bids were received and are for general site work such as excavation and grading, concrete, trail and turf restoration. Olson inquired if the bids came in high or low and Nafstad replied they came in lower than anticipated. Nafstad also reported that the boardwalk estimates vary from $75,000 to $200,000, depending on the type of construction. Motioned Olson, seconded by Hudson, to approve Resolution 2018-018 awarding contract to Omann Bros. for Westwind Park improvements in the amount of $134,471.50. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent. Hendrickson. MOTION DECLARED CARRIED. D. Fire — None E. Finance — None F. Planning/Zoning - None G. Building — None H. Legal —None City Council Meeting Minutes Page 4 Regular Meeting of July 16, 2018 1. Administration 1). Wastewater Treatment Plant Grant Nafstad reported that having received word they will get the $2 million in funding for the wastewater improvements, they will need provide information and enter into a grant agreement with Minnesota Public Facilities Authority, Motioned by Olson, seconded Cry Hudson, to adopt Resolution 2018-019 to submit information to the MN Public Facilities A uthorit .),, and to, enter into a grant agreement. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTIONDECLARED CARRIED. 2). Driveway Assessment Program — Discussion Nal'stad reported that during last year's sidewalk project, they allowed residents who wished to replace the entirety of their driveway rather than just a portion to use the city's contractor and pricing if they entered into an assessment agreement. Nafstad informed the Council he has received requests from residents who would like to have their driveways 'improved and assessed to their taxes. Nafstad inquired if the Council would like to offer this type of program. Nafstad presented a draft program policy and draft agreement for residents. Cocking inquired if there is any risk to the city and Couri they would need to require each property owner to sign a waiver that they would not appeal the assessment. Olson had a couple of concerns: 1. Will each assessment be reviewed on a case by case basis and with their own contractor? 2. They will need a max amount to be set that the assessment will be for. 3. They should require the administrative fee upfront. Lannes stated that assessments could be for three or five years depending on the amount of the quote received, Olson inquired about licensing provisions for contractors doing the work and Couri replied that staff can check the Department of Labor and Industry website to see if contractors are licensed and bonded. Nafstad they have already received several requests for this year. Cocking stated that he is reticent until the full scope of the program is flushed. Olson suggested an annual cap. Cocking felt it would be better to stagger agreements over a number of years, such as five. Olson inquired if there were to be another neighborhood improvement would those driveways use: up the money designated for that year? Nafstad reported staff will come back with a revised program outline and continue the discussion. 3). City Administrator's Update Nafstad reported he has a draft agreement for one of the properties along 5 81h Street die in terms of acquisition for park land and is still negotiating with other who is receptive to the idea. City Council Meeting Minutes Page 5 Regular Meeting of July 16, 2018 He also stated Kennedy and Graven had inquired if Albertville would be interested in conduit financing for a development in Buffalo, Cocking inquired about risk to the city and Couri replied that Buffalo would use their rating. Lannes also stated that Albertville would receive an administrative fee for use of the conduit financing and Nafstad reported that he had tentatively negotiated 0.5%. However, he will have more information at a later date. 9. Announcements and/or Upcoming Meetings June 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. July 2 City Council, CANCELLED July 4 City Offices Closed, Independence Day July 9 STMA Ice Arena Board, 6:00 pm. July 10 Planning Commission, 7:00 p.m. July 16 City Council, 7:00 pm. July 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. July 30 Joint Governance Meeting, TBD 10. ADJOURNMENT Motioned by Cocking, seconded by Hudson, to adjourn the meeting at 9:15 p.m. Ayes: Hendrickson, Cocking, Hudson and Olson. N(�ys: None. Absent: Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, kimberly A. odena, City Clerk City COUncil, Meeting Minutes Page 6 Regular Meeting of July 16, 2018