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2018-07-06 City Council MinutesNbertville &—l'ik>xu ,, UA.g. Big (My tier. ALBERTVILLE CITY COUNCIL Monday, July 16, 2018 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Vetsch and Council members Cocking, Hudson, Olson, and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius, Finance Director Tina Lannes, Fire Chief Eric Bullen, Deputy Fire Chief Jeff Davis, Assistant Fire Chief Tate Mills, and City Clerk Kimberly Hodena Others Present: Andy Berg, Sheila Zachman, Christine Awich, Jeri Chalmers, Nicole Tessmer, Tate Baxter, Marcus Anderson 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Long Range Plan Presentation — Andy Berg, ABDO Berg reported on the assumptions used in the long range such as no growth in population, revenues increase 1.5%, expenditures increase 3.0%, and keeping the general fund balance between 40-50%. He also reported the Albertville tax rate is in the middle of the larger cities within Wright County. He stated the biggest expense is capital outlay and reviewed the large upcoming projects. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added an Item F1 approving a MN Public Facilities Authority PSIG resolution. Motioned by Vetsch, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson and Vetsch. Nays: None. Absent. Cocking. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on Page 1 Agenda Page 4 the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 18, 2018 regular City Council meeting minutes as presented B. Authorize the Monday, July 16, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Adopt Resolution 2018-020 approving a new Lawful Gambling Premises Permit for the International Association of Lions Rockford for Cedar Creek Golf Course for September 8, 2018 D. Approve Resolution 2018-021 Approving Election Judges for the 2018 Primary and General Elections Motioned by Hudson, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent. Cocking. MOTION DECLARED CARRIED.. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. Planning/Zoning 1). Karston Cove 5th Addition Final Plat and Development/PUD Agreement Brixius reported that with the addition being rezoned to PUD previously, it offered greater flexibility for the developer. He stated the addition is a coved layout and consists of eight single family homes and three outlots. Two lots do not meet the lot width requirements, so the city approved flexibility on those if the developer agreed to the setbacks listed in Exhibit D. Brixius stated that staff recommended the water service lines be located outside of the driveways and the site plan accommodates that with the exception of two lots, which the developer will work with the City Engineer to find locations for those lines. Cocking arrived at 7:22 p.m. Brixius reported the sidewalk still needs to be installed. He stated staff recommends approval of the final plat in accordance with the conditions listed in the planning memo of the agenda packet. Vetsch stated he is not comfortable with the setbacks in the site plan. Motioned by Hudson, seconded by Olson, to approve Resolution 2018-024 approving Karston Cove 51h Addition Final Plat and Development/PUD Agreement. Ayes: Hendrickson, Cocking, Hudson, and Olson. Nays: Vetsch. Absent. None. MOTIONDECLARED CARRIED. 2). Laurel Academy Early Learning Center Site and Building Plan and Conditional Use Permit For A Commercial Day Care Facility At 6558 Laketowne Place NE Brixius reported that Laurel Academy would like to open a daycare facility at the previous MN Lighting Store. The previous use was retail and daycare is an allowable use by conditional use City Council Meeting Minutes Page 2 Regular Meeting of July 16, 2018 Agenda Page 5 permit. He indicated the basement would be used for storage as well as a severe weather shelter. The CUP required one parking space per employee and one space per ten children enrolled. He stated the applicant will need to install a decorative fence, provide playground cover details, and screening of the play areas. The building must comply with fire code and will need a fire suppression system. The Planning Commission held the public hearing and recommended approval. Hendrickson inquired about the setbacks from County Road 19 and Brixius replied they were 30 feet. Hendrickson inquired of the applicant when they propose to open and Ms. Chalmers replied they hope to open in September. Motioned by Cocking, seconded by Vetsch, to adopt Resolution Number 2018-022 approving a site and building plan and conditional use permit to allow a daycare facility to be established at 6558 Laketowne Place NE. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. B. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) STMA Ice Arena Board Hudson reported the board discussed funding the connection of the refrigeration system between the two rinks. He indicated the board had discussed water heaters needed for resurfacing the ice and how the two sheets use different methods for resurfacing ice. Staff felt it would be beneficial for the same system to be compatible with both rinks and there may be pending capital needs. FYCC Olson reported that attendance at events is up. The board will be discussing budget and each entity may be looking at approximately a $5,000 increase. Hendrickson inquired how Hanover funds FYCC and Nafstad replied that FYCC sells services to Hanover and they are invoiced. C. Fire 1). Fire Department Update Bullen reported the Otsego Fire Study was complete and appeared well done. There were multiple options from the station study and there could be possible boundary changes. Bullen reported on the hiring process. They have hired one individual and two more are pending. They received another resignation and will be down to 28 total personnel. He indicated they may have to re -open the hiring process before fall. He stated that the age range (21-29) that are generally most interested in serving are only 1-2% of the area's total population, so it makes recruitment difficult. Bullen informed Council the department received $4,500 for the sale of Engine 12 and the new owner has taken possession. They have tentatively set the Memorial Dedication Ceremony for Sunday, September 9, 2018. City Council Meeting Minutes Page 3 Regular Meeting of July 16, 2018 Agenda Page 6 D. City Clerk 1). Set August 6 and August 20 Budget Workshops Motioned by Olson, seconded by Hudson, to set the August 6, 2018 and August 20, 2018 budget workshops to immediately follow the August 6 and August 20 regular City Council meetings. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. E. Finance — None F. Public Works/Engineering 1). MN Public Facilities Authority PSIG Resolution Nafstad reported this resolution is needed to move forward with the PFA grant application for improvements to the Wastewater Treatment Facility. Motioned by Vetsch, seconded by Olson, to approve Resolution No. 2018-023 Authorizing the City of Albertville to Submit a Point Source Implementation Grant Application to the Minnesota Public Facilities Authority (PFA) and to Authorize City Officials to Execute a Grant Agreement on Behalf of the City of Albertvillejor the Planning, Design, and Construction of Improvements for the Existing Wastewater Treatment Facility. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. G. Building —None H. Legal — None L Administration 1). Driveway Replacement Program Nafstad presented a draft program policy and draft replacement assessment agreement to the Council. He stated this program would offer assistance to those residences that wish to improve their driveway but need assistance with financing. The resident would be assessed the cost of the improvement over three or five years as well as a small administrative fee that would be due up front. He suggested approving approximately $30,000 each year for the first five years, totaling $150,000. Lannes stated that as the assessments are paid back, the interest would grow the program and increase the amount of funds available over all. Olson inquired if each agreement would need to be reviewed by Council and Nafstad replied they wouldn't if the policy is approved. Motioned by Vetsch, seconded by Olson, to approve the Driveway Replacement Program Policy and Agreement. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of July 16, 2018 Agenda Page 7 2). City Administrator's Update Nafstad reported that the opportunity to provide conduit debt for a Buffalo project will not be pursued at this time. Nafstad reviewed the preliminary concept plan for 2019 improvements along CSAH 19 and 701h Street NE. The proposed project includes intersection improvements to the outlet mall intersection, expand County Rd 19 to four lanes with median and turn lanes, reconstruct 70th Street NE, trail improvements, and installation of three roundabouts. Hendrickson inquired about notification to residents and Nafstad replied that notices of a public informational meeting were sent out and the meeting will be held from 5:00-7:00 p.m. on August 1. Nafstad was seeking Council feedback if the trail should be installed on the west side of County Rd 19. Hendrickson felt it should. Council directed staff to pursue installation as part of the project. Nafstad and Hudson updated the council on the Arena Board's discussion regarding resurfacing needs and equipment at the ice arena. As part of the second sheet addition, it appears a hot water heater is now needed for the existing sheet of ice. There was discussion concerning the existing RO system, compatibility of the proposed hot water heater and the existing RO system, as well as, operations of the two sheets once the project is complete. Ideally operations and resurfacing methods will be the same for both sheets of ice and for the resurfacing machines to be interchangeable across both rinks. Hudson stated the goal is to get the most out of the equipment and be as efficient as possible with capital spending. Hudson also informed the Council of other anticipated costs associated with the second sheet such as computers, phones, etc. The Arena Capital Improvement Fund, with the 2018 contributions of $15,000 from each entity, will not be enough to fund the Zamboni, the additional items associated with the second sheet, and the unanticipated $26,000 cost for the water heater. The recommendation from the Arena board was to split the cost for the water heater with the three entities and doing so by an additional $10,000 from each entity making the 2018 contribution $25,000. The council's discussion included questions concerning timing and need of the hot water heater, given the two sheets would not be connected until next season. The council felt it was appropriate to authorize the additional capital contribution so the Arena Board could take the appropriate action. Motioned by Cooking, seconded by Olson, to approve the additional $10,000 capital contribution to the arena for 2018. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS July 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. August City Council, 7:00 p.m. Budget Workshop, TBD August 13 STMA Ice Arena Board, 6:00 p.m. August 16 Planning Commission, 7:00 p.m. August 20 City Council, 7:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of July 16, 2018 Agenda Page 8 Budget Workshop, TBD August 27 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. 10. ADJOURNMENT Motioned by Hendrickson, seconded by Hudson, to move into the budget workshop at 8: 50 p.m. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent. Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Hodena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of July 16, 2018 Agenda Page 9