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2018-09-04 City Council Minutes ��� 7'��1 VL��V���L ♦ s.e.ra.w,w+�.a c+a�w. ALBERTVILLE CITY COUNCIL Tuesday, September 4, 2018 APPROVED MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER-PLEDGE OF ALLEGIANCE Mayor Hendrickson Vetsch called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking, Hudson, and Olson Absent: Council member Vetsch Staff Present: City Administratar-PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen, and City Clerk Kimberly Hodena Others Present: Kelly and Jon Peters 3. RECOGNITIONS—PRESENTATIONS—INTRODUCTIONS -None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added Parks Update to Item I2. Motioned by Cocking, seconded by Hudson, to approve the Agenda as amended. Ayes:Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent: Vetsch. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 20, 2018 regular City Council meeting minutes as presented B. Approve the August 20, 2018 City Council workshop meeting minutes as presented C. Approve the August 6, 2018 City Council workshop meeting minutes as presented D. Approve the July 16, 2018 City Council workshop meeting minutes as presented E. Authorize the Tuesday, September 4, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided Page 1 to City Council as a separate document and is available for public view at City Hall upon request Motioned by Cocking, seconded by Hudson, to approve the ConsentAgenda as presented. Olson made a friendly amendment to the agenda to make a correction to the Monday,August 4, 2018 City Council workshop minutes. Ayes:Hendrickson, Cocking,Hudson and Olson. Nays:None. Absent: ; Vetsch. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS—None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) , There were no updates. 'I B. Planning/Zoning 1). Sunny Days Therapy Site and Building Plan Review and CUP/PUD amendment for the Shoppes of Prairie Run 2 PUD Nafstad reported that Sunny Days Therapy has submitted an application to construct a 7,154 square for a multi-tenant building. There will be four tenant spaces in the building and Sunny Days plans to utilize two of them and rent the other two. Sunny Days site plans vary from the original PUD requiring the CUP. The site is north of the current medical clinic. Hendrickson inquired about access to the site and Nafstad replied the access would be off of Kyler Avenue NE with a shared driveway. Cocking inquired about the shared parking and Nafstad replied that they are required to have 32 stalls and 35 have been identified. Nafstad indicated there would all be a fenced play area on the site. The Planning Commission recommended approval of the site and building plans as well as the CUP/PUD Amendment with conditions. Those conditions include identifying delivery types as well as submittal of a comprehensive sign plan, trash and exterior details, light plan, landscape plan, and revised engineering plans. Ms. Peters explained they provide pediatric speech services and therapy. They currently have several other locations. They serve infants to 18 year olds. Cocking inquired about the other bays and Mr. Peters replied they would like to rent to complimentary businesses to the services they provide. Motioned by Hudson, seconded by Cocking, to adopt Resolution Number 2018-026 approving the Conditional Dse/Planned Unit Development Amendment and site and building plans for Sunny Days Therapy with conditions. Ayes:Hendrickson, Cocking,Hudson, and Olson. Nays:None. Absent: Vetsch. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of September 4,2018 C. Legal 1). Easement Purchase Agreement for Wastewater Treatment Plant Discharge Line to Mississippi River Couri reported that the city will need to acquire easement from Riverwood Holdings, LLC in order to run the wastewater treatment plant discharge line to the Mississippi River in Otsego. Currently, an investment company owns the property and they have been open to negotiations with staff with the understanding that Albertville will pay for the easement. Couri then outlined the path of the easement needed. Nafstad explained that the $127,000 was based on the loss determined by the appraiser and the estimated cost to repair and patch the axeas disturbed by the construction. Nafstad explained that the owner would prefer a payment instead of having the project contractor make the repairs. Couri explained there will be a trail that will be dug up when laying the pipe and they are in negotiations with who will repair it, but the owners have requested the city include the trail repair as part of the proposal. It was noted a number of trees will also be removed. Couri reported that the agreement is contingent upon obtaining another easement from a neighboring property. He stated there are some additional temporary easements access agreements involved as well. Couri reported the city will also need a CUP from the City of Otsego after the purchase agreements are in place and signed. Couri stated they wouid like to close by December 31, 2018.Cocking inquired if the cost to replace the trail was included in the $127,000 price and Nafstad replied it was not. Nafstad felt replacing the trail was a reasonable request given the city would need the trail for access to the river. Couri suggested amending the motion to include a change to the purchase agreement that the City of Albertville will pave the trail rather than Riverwood Holdings, LLC. Motioned by Cocking, seconded by Olson, to approve Purchase Agreement with Riverwood Holdings, LLC for an easement for the Wastewater Treatment Plant discharge line to Mississippi River and to include the amended language per the City Attorney. Ayes:Hendrickson, Cocking, Hudson, and Olson. Nays:None. Absent: Vetsch. MOTIONDECLARED CARRIE. D. Fire 1). Fire Update Bullen reported calls have been up and the department is trending to have a couple dozen more calls total for the year. Interviews are scheduled for reserve firefighters and there are four applicants. The department is also going through the promotional process for officers as well. Bullen reported that the Otsego are looking to change boundary lines and have notified all three departments serving Otsega He showed the proposed new lines from the fire study. It would be an increase to what Otsego would pay to Albertville, but there wouldn't be much change to Elk River and Rogers. It would be effective January l, 2019 if Otsego chooses to move forward. Bullen stated that staff is still working on negotiations and a draft contract for the new fire vehicles. Bullen invited the Council and their families to the Memorial Ceremony on Sunday, September 9, 2018 at 3:00 p.m. City Council Meeting Minutes Page 3 Regular Meeting of September 4,2018 E. Finance—None F. City Clerk 1). Food Truck Event Mariah Grant was present at the meeting to inform Council about an Open House event for the Parkside businesses. Hodena reported the event is to occur on Saturday, September 29 from 10 a.m. to 2 p.m. There would be food trucks, vendors, and music. She stated the outdoor music needs Council approval and Nafstad stated there are some requirements regarding the location of food trucks in proximity to brick and mortar food establishments. Couri indicated they must be at least 200 feet away from the building and showed Grant possible locations in the Parkside shared parking lot that would work. Grant reported they do not expect more than 200 people. Both Hendrickson and Hudson were supportive of the event so long as the appropriate applications and details were reviewed by the City Planner. Hudson suggested that Grant contact Casey's management to see if they wanted to be involved with the event and possibly waive the 200 foot ordinance requirement. Grant felt that would be a good idea and will also pursue that avenue. Council felt no formal approval was needed and directed staff to work with Grant and her group on the appropriate reviews for the food trucks and outdoor music. G. Public Works/Engineering Cocking inquired about the CSAH 18 improvement and stated he had thought it was supposed to be finished prior to school beginning. Nafstad reported that the County ran into a number of issues and there were significant soil corrections that needed to be done. Hudson inquired about the progress of Westwind Park. Nafstad replied that the boardwalk will begin construction soon and the park should mostly be completed by late fa1L He stated that they hope to have a grand opening on Parks Night Out in May 2019. Nafstad reported that with construction of roundabouts in Otsego, there will be a lengthy detour of 7ptn Street NE. Olson inquired if striping will be completed this year and Nafstad he is still trying to schedule it with the contractor. H. Building—None I. Administration 1). Review of CSAH 19 and CSAH 38 Improvements Nafstad updated Council on the proposed improvements to both roads. He stated federal dollars were received for the project; however,those funds only cover the project north of the outlet ma1L However, the city has requested improvements south of that line due to the know problems and the issues identified in a recent AUAR. Nafstad stated that federal funds will not cover the trails. City Council Meeting Minutes Page 4 Regular Meeting of September 4,20l 8 Nafstad reported that staff has been in discussions with the Outlet Mall regarding the improvements to the intersection and stated there may be some assessment agreements needed for the improvements. Mall staff must coordinate with corporate offices regarding any improvements or costs. Staff will continue discussions and provide updates to Council. Nafstad then presented a breakdown of the city portion and total cost of all sections of the overall proj ect. 2). Centennial Celebration Nafstad informed Council that the Parks Committee has reviewed six possible centennial logos and have selected one which he presented. He stated that they would have several variations of color: blue and white, multi-color, and platinum. He inquired if Council had any objections and they did not. The Parks Committee would like to see a one-day celebration and is proposing September 21, 2019. He reviewed the possible events and activities the group discussed. Nafstad explained the committee is very focus on maintaining a family friendly event with an emphasis on the 1919 era. Hendrickson wanted to make sure the date did not interfere with FYCC's Open Streets event. In terms a general parks update,Nafstad reported that the Albertville Lions are looking to fund a renovation of the Lions Pavilion in Central Park. The renovation would expand the size of the pavilion and refurbish the exterior. Hendrickson would like to see it match the depot and thinks it will be a good addition to the park. 3). City Administrator's Update There were no questions on the update. 9. Announcements and/or Upcoming Meetings Sept. 10 STMA Ice Arena Board, 6:00 p.m. jl Sept. 11 Planning Commission, 7:00 p.m. I Sept. 17 City Council, 7:00 p.m. Sept. 24 Joint Powers Water Board, 7:00 p.m. Parks Committee, 7:00 p.m. Oct. 1 City Council, 7:00 p.m. Oct. 4 Fire Business Meeting, 8:00 p.m. Oct. 8 STMA Ice Arena Board, 6:00 p.m. Oct. 9 Planning Commission, 7:00 p.m. Oct. 22 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Oct. 29 Joint Governance Meeting, TBD City Council Meeting Minutes Page 5 Regular Meeting of September 4,2018 10. ADJOURNMENT Motioned by Cocking, seconded by Hudson, to adjourn the meeting at 8:SO p.rrG Ayes:Hendrickson, Cocking, Hudson and Olson. Nays:None.Absent: Vetsch. MOTIONDECLARED CARRIED. Respectf ly sub ' ted, �,. � � � Kimberly A. dena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of September 4,2018