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2018-09-17 City Council Minutes�\Ibcrtvni illc 50004 TmAo W"ft My Wc ALBERTVILLE CITY COUNCIL Monday, September 17, 2018 ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Acting Mayor Vetsch and Council members Cocking, Hudson, and Olson Absent: Mayor Hendrickson Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, and Fire Chief Eric Bullen Others Present: Commissioner Michael Potter 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Update from Wright County Commissioner Potter Commissioner Potter reported that the new Justice Center is under construction and they expect it to open in 2020. There has also been discussion of a new administration building, as the current building was originally built in 1959. He also gave the numbers to either fix the building or build brand new. He stated that the County will also be constructing a new shooting range which will comply with FBI specifications. The new range will allow the Sheriff s Office to work and train closely with the MN FBI agents. It will also serve as the Emergency Operations Center. Potter reported that the tax base in Wright County has hit all-time record high. The sales tax increase has already brought in over $5 million for transportation improvements. He also reported the increase to Wright County's levy is approximately 17,13% as of right now and they worked hard to get it down to that. Potter reported that the Sheriff s Office is now fully staffed, as that has been an issue in past years. B. Albertville Royal Court Alyssa Gallagher, Albertville Royalty Committee member, was present at the meeting. Junior Commodores Hunter Schultz and Noah Mesna, Junior Misses Faith Funk and Mia 1,indenfelser, and Princess Stella Leuer, and Miss Albertville Grace Braegelman introduced themselves and stated their EM favorite event they have attended so far. Gallagher stated they are very proud of Haley Rogers, the previous Miss Albertville, who was just crowned 2019 Aquatennial Queen of the Lakes. Rogers attended over 400 events as Miss Albertville and she will represent Albertville well. Gallagher stated that this is a, huge accomplishment and Rogers will travel around the state representing the Albertville community. She invited Council to attend a Homecoming event for Rogers on October 7. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added Westwind Park Equipment Installation as Item C2. Motioned by Olson, seconded by Cocking, to approve the Agenda as amended. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Tuesday, September 4, 2018 regular City Council meeting minutes as presented B. Authorize the Monday, September 17, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve an Off -Sale 3.2% Malt Liquor License for Northern Tier Retail, LLC for the premises located at 11044 61 " Street NE contingent upon receipt of complete application materials, successful results of background checks, and compliance with all building and fire codes Motioned by Olson, seconded by Cocking, to approve the Consent Agenda as presented. Ayes: Vetsch, Cocking, Hudson and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. 7. Public Hearings 1). Karston Cove 51h Addition Drainage and Utility Easement Vacation Couri reported that all easements were previously vacated except those in the Marston Cove I't Addition plat. These easements are now outdated as variations have occurred to the wetlands over the years. Vetsch opened the public hearing. City Council Meeting Minutes Page 2 Regular Meeting of September 17, 2018 Potter had concerns about platting land as an outlot; specifically that if an outlot is not developed, often times it goes tax forfeit and costs the county money to deal with it. Couri explained that deadlines were writtenin the development agreement for the developer to come forward with plans and that is how they would address any future such scenarios. Motioned by Cocking, seconded by Hudson, to close the public hearing. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. Motioned by Cocking, seconded by Hudson, to Approve Resolution 2018-02 7 Vacating Drainage and Utility Easements Within Karston Cove 4"' Addition in the City of Albertville. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None, Absent: Hendrickson. MOTION DECLARED CARRIED. 8. Department Business A. City Council 1). Committee Updates Hudson reported that the board had discussed possible changes to the advertising budget. Specifically, if it should move to a percentage of sales rather than a flat amount. Cocking inquired if there were concerns from the STMA Youth Hockey Association that is responsible for the advertising sales and Hudson replied they seemed to be satisfied. Vetsch felt the dynamics may change once the second sheet is in operation. B. Planning/Zoning 1). Conditional Use Permit for Second Accessory Structure Exceeding 150 Square Feet for Troy Crank, 4924 Kassel Ave NE Brixius reported the request for a secondary accessory structure: exceeds two different size limits that apply in the Rl-A zoning district. This would require a conditional use permit (CUP). Brixius stated that the lot in question is rather large and there are no neighbors to the east. He reported the Planning Corrimission held a public hearing and ultimately recommended approval. Cocking inquired if other lots in the neighborhood are similar in size. Brixius reported they are and approval, could prompt more requests for sirnilar accessory structures. ?lson inquired what would happen if the CUP was approved, but it violated the covenants of the development. Co,uri responded the city had removed language in the code that stated any application would not be approved if it violated covenants. This was done as the covenants aren't put in place by the city, but by the homeowners association (HOA) and it would be other property owner's responsibility to enforce. Olson felt the: lot size is sufficient and the location of the second building is decent. Motioned by Olson, seconded by Hudson, to adopt Resolution Number 2018-028 approving the Conditional Use Permit for Troy Crank with conditions. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent. Hendrickson. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 3 Regular Meeting of Septernber 17, 2018 C. Public Works/Eq ng,ineering 1). Westwind Park Gazebo -''herbal Motioned by Cocking, seconded by Olson, to, approve contract for construction of a gazebo for Westwind Park not to exceed $20,000. Ayes: Vetsch, Cocking, Hudson, and Vetsch. Nays: None. Absent: Hendrickson. MOTIONDECLARED CARRIED. 2). Westwind Park Equipment Installation Nafstad reported that the playground has been purchased and now needs to be installed at Westwind Park. He stated the installation would be too much to do in house, so he received a quote for $32,750 for the installation. He believes installation could begin the week of October 8. Motioned by Hudson, seconded by Olson to approve the installation ofplay equipment at Westwind Park for an amount not to exceed $32, 750. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. WNFITM 11TM 1). 2019 Preliminary Budget Lannes reported the levy was increased to a 2.99% increase as directed by the Council at the previous meeting. She also reported that she received the tax capacity number from the county and it went down for residential properties,. Motioned by Cocking, seconded by Hudson, to Adopt Resolution 2018-029, setting the 20,18 Tax Levy Collectible in 2019. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. Motioned by Hudson, seconded by Olson, to Adopt Resolution 2018-030 setting the 2019 Preliminary Budget Ayes: Vetsch, Cocking, Hudson, and Vetseh. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. E. Fire 1). Fire Capital Apparatus Purchase Agreement Nafstad stated there is a proposal to purchase a pumper and a ladder truck through HGAC. He stated the total cost would be approximately $1.7 million before discounts are applied. There is $37,000 multi -unit discount and trade in value of the current engine and ladder trucks is $190,000. It would be one year before delivery of the vehicles, but the contract must be signed by September 30, 2018 in order to receive the discounts. Olson inquired about the number of years of payback there would be and Nafstad stated that Council will need to decide before 2020 and they can discuss during the 2020 budget discussions next year. Motioned by Cocking, seconded by Olson, to Authorize the City ofAlbertville to enter into an HGA C Purchase Agreement with Macqueen Emergency Croup for a Pierce Impel Pumper and a Pierce Impel I I O'Ascendant, conditioned on contract review by City Attorney. Ayes: Vetsch, Cocking, Hudson, and Olson. NaYS: None. Absent. Hendrickson. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of September 17, 2018 F. City Clerk — None G. Building — None H. Legal -None 1. Administration 1). Administrative Assistant Employment Offer Nafstad reported that this position was formerly a permanent part-time position. The job description was amended to provide back up support to the Building Department and other office tasks. The position will now be full-time. Staff held interviews and recommends Amy Jones be hired for the position. Motioned by Cocking, seconded by Vetsch, to Appoint Amy Jones to thefull-time positon of Administrative Assistant, Building Department, at a starting wage, of $18.55 per hour with a one- step increase upon passing the probationary period performance review. Ayes: Vetsch, Cocking, Hudson, and Olson. Nt�Vs: None. Absent: Hendrickson. MOTION DECLARED CARRIED. 2), Purchase Agreement for Barthel Property Nafstad reported they have come to an agreement with the Barthels' to purchase their property for use as additional park land for Central Park, The offer is for $175,000 and the house appraised at a higher valuation than originally anticipated., Cocking stated he struggles to see that this would be the best utilization of tax dollars and an appropriate expenditure of public funds. Ile felt the city's primary role is to provide essential services. Olson agreed and really would like to see the agreement go, hand in hand with a purchase agreement for the other land (dance studio) needed to realign 58"' Street NE. Couri replied that the Barthel agreement is contingent upon that. Nafstad reported that it would be a fall closing within 60 days of signing the agreement. Cocking inquired about the timing ofthe other improvement elements to Central Park, Nafstad stated that 58th Street NE would not occur in 2019. The Council questioned if the purchase was priority for the Parks Committee, Brixius replied that the committee did identify it as the first step to all Central Park improvements. Fludson stated that lie is not sold that this is the right use of funds, Vetsch stated that the role of the Parks Committee is to improve parks within the city. Hudson felt is a subjective value and is, not the same as providing water or fire aid. Cocking inquired if they should table the item to the next meeting when the mayor is present, as it appears it could be a tie vote this evening and he knows the mayor feels strongly about this topic. Motioned by Cocking to table the item. City Council Meeting, Minutes Page 5 RegUlat- Meeting of September 17, 2018 Vetsch would like to vote, so they don't waste the Barthels'time. Olson inquired about park dedication funds and Lannes reported that the funds are earmarked already. Vetsch inquired about the excess capital from last year and Lannes replied that it could be transferred out of the general fund. Nafstad also reported that the auditor's expect excess revenue this year as well. Hudson felt the purchase is a question not of fair market price but whether this is right window of opportunity. Brixius stated that it is fact that Central Park has become a mayor event center. The Albertville Lions events and concerts draw hundreds, if not thousands of visitors. He stated there is a master plan for the park the same as there is a plan to improve the city's transportation infrastructure network. Olson could see valid points on both sides, Hudson stated that there is no identified specific use for the land. Couri offered an example of what the city did when acquiring land for the new city hall. He reported that at the time the city bought the land, he felt it may not have been a good idea and was too much money. However, looking back now, it was a smart decision because if the city hadn't acquired the land, the new building would never have been. built. It changed his view and it is a lot harder to look back and wish the land had been purchased back when there was an opportunity. Cocking stated that if this is a tirne sensitive issue, he would consider his, vote to a yes, Hudson agreed. Cocking withdrew his motion to table the item. Motioned by Hudson, seconded by Olson, to approve purchase agreement for Mark and Diane Barthels'property. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTIONDECLARED CARRIED. 3). Easement Purchase Agreement for Wastewater Treatment Plant Discharge Line to Mississippi River Nafstad stated that this agreement is for an additional strip of land needed for the discharge pipe and is contingent upon Riverwood signing their purchase agreement and receiving the appropriate approvals from the City of Otsego. Motioned Olson, seconded by Cocking, to Approve Purchase Agreement with Stewart A. Turnquistfor an easement for the Wastewater Treatment Plant discharge line to the Mississippi River. Ayes: Vetsch, Cocking, Hudson, and Olson. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 6 Regular Meeting of September 17, 2018 4). City Administrator's t1pdate Nafstad reported that they will be conducting interviews for the Ice Arena Maintenance and Shift Supervisor position. Absentee voting will begin at the end of the week, An open house will be held tomorrow on the CSAH 37 improvements west of CSAH 19 scheduled for 2019. Nafstad reported there will be a dedication ceremony for the deport before the October 15 meeting. There is also a groundbreaking for 1-94 improvements at the Albertville Premium Outlet Mail on October 12. Vetsch would like to see the city present something to previous Miss Albertville Haley Rogers . 9. Announcements and/or Upcoming Meetings September 24 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. October I City Council, 7:00 p.m, October 8 S,TMA Ice Arena Board, 6:00 p.m. October 9 Planning Commission, 7:00 p.m. October 15 City Council, 7:00 p.m. October 22 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. October 29 Joint Governance Meeting, 1"' B.D 10. ADJOURNMENT Motioned ktr Cocking, seconded bye Hudson, to adjourn the meeting at 9:43 p.m. Ayes: Vetsch, Cocking, Hudson and Olson. Nays: one. Absent: Hendrickson. MOTIONDECLARED CARRIED. Respectfully submitted, Kimberly A.),fod'ena, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of September 17, 2018