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2018-10-15 City Council MinutesNbertVille S.WA, Nim. WW6"�' sk CRY Q%W� ALBERTVILLE CITY COUNCIL Monday, October 15, 2018 APPROVED MINUTES ALBERTVILLE, CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:017 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking, Hudson, and Olson Absent: Council member John Vetsch 7r00 P'M Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Fire Chief Eric Bullen, and City Clerk Kimberly Hodena Others Present: 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Motioned bay Olson, seconded by Cocking, to approve the Agenda as presented. Ayes: Hendrickson, Cooking, Hudson and Olson. Nays: one. Absent: Vetsch. MOTION DECLARED CARRIED. All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an itern is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 1, 2018 regular City Council meeting minutes as presented B. Authorize the Monday,. October 1, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Page I Cocking asked the motion to hire Mr. LeDuc be corrected to show the motion and second. Hudson asked the roll call to be amended. Motioned by Cocking, seconded by Olson, to approve the Consent Agenda with minor changes to the October 1, 2018 City Council meeting minutes. Aj,,es: Hendrickson, Cocking, Hudson and Olson. Najs: None. Absent: Vetsch. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STW94 Ice Arena, Planning, JPTYB, Parks, Fire Board, FY("C, ete.) Hudson reported there was no Planning Commission meeting and routine business at the STMA Arena Board meeting. WIFM 1). Fire Update Bullen reported that there were minor revisions to the Otsego fire study, most specifically keeping neighborhoods served by one service district rather than multiple. He presented a visual showing the proposed changes with minor amendments. Albertville gained the most area in the study and would cover Otsego City Hall and Prairie Center. Otsego would be approximately 46% of the Albertville Fire Department's fire district. Hendrickson inquired about undeveloped land and if apartments would be developed and Bullen replied not at this time. Nafstad stated that it would be a $25,000 increase to the service contract for Otsego. Olson inquired how this would affect the number of service calls and Bullen estimated perhaps a dozen or two more calls Bullen gave an update on the hiring process and they have pending offers for three reserve firefighters contingent upon background checks and testing. The Lieutenant promotional process is now underway as well and they have five candidates for three positions. Bullen reported the fire capital purchase contract has been signed and a pre -build meeting will occur in December. He suggested a possible Facebook page describing the reason and need for new capital. Cocking felt that a video showing the difference in ladder height for the trucks would be beneficial. He also reported the department has several grant requests submitted for turnout gear dryer and portable radios. C. Finance 1). 3 d Quarter Budget to Actual Nafstad reported there are higher than anticipated revenues due to building permits, rental fees, and charges for first responder services. Cocking inquired about the charges for service billings and Nafstad replied they are charges for emergency response to interstate accidents. Bullen stated the first billing of the new ordinance was processed and successful; the process seems to work well. City Council Meeting Minutes Page 2 Regular Meeting of October 15, 2018 2). 3 d Quarter Accounts Receivable Report Nafstad reported that most of the larger outstanding receivables are outstanding rental license noncompliance fees and will be waived once the rental issues are corrected, D. City Clerk 1). Set Canvass Board Meeting Motioned by Hudson, seconded by Olson, to set the Canvass Board meeting to certifj7 the results of the November 6, 2018 General Electionfor 6:45 p.m. on Tuesday, Novrmher13, 2018 in the Council Chambers. Ayes: Hendrickson, Cocking, Hudson, and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. E. Public Works/Engineering — None F. Planning/Zoning — None G. Building — None H. Legal — None 1. Administration 1). Ice Arena Maintenance and Shift Supervisor Nafstad presented the hiring recommendation and stated Mr. Vemess is well qualified for the position and will be starting fulltime around November 1, 2018. Motioned �y Olson, seconded ky Hudson, to appoint Scott Verness to the full-time position of Ice Arena Supervisor. Ayes: Hendrickson, Cocking, Hudson, and Olson. Nays: None. Absent: Vetsch. MOTIONDECLARED CARRIED. 2). City Administrator's Update Nafstad provided an update on upcoming road projects including 194, CSAH 19, CSAH 38c and CSAH 37. Nafstad reported that MnDOT informed the city and county that work on the interstate and CSAH 19 will likely begin in 2019. Nafstad noted he was in discussion with the county about delaying CSAH 37 as there will be so many major road improvement projects occurring in Albertville in 2019. Hendrickson inquired about what the city's portion of the improvements would be and Nafstad replied it would include trail and curb/gutter. Nafstad reported that the 1-94 groundbreaking was extremely successful with, approximately 90 people in attendance. He reported a Joint Governance Meeting is scheduled for October 29 with the STMA School Board and City of St. Michael to tour the ice arena addition. 9. Announcements and/or Upcoming Meetings October 22 Joint Powers Water Board, 6:00 p.m. City Council Meeting MillUtes Page 3 Regular Meeting of October 15, 2018 October 29 November 5 November 12 November 13 November 19 November 24/25 November 26 10. ADJOURNMENT Parks Committee, 7:00 p.m. Joint Governance Meeting, 6:00 p.m., STMA lee Arena City Council, 7:00 p.m. Veterans Day, Observed STMA Ice Arena Board, 6.�00 p.m. Canvass Board, 6:45 p.m. Planning Commission, Cancelled City Council, 7:00 pm. City Offices Closed, Thanksgiving, Observed Joint Powers Water Board, 6:OO p.m. Parks Committee, 7:00 p.m. Motioned ky Cocking, seconded by Hudson, to adjourn the meeting at 7.57p.m. Ayes: Hendrickson, Cocking, Hudson and Olson,. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly 4,446dena, City Clerk City Council Meeting Minutes Page 4 Regular Meeting of October 15, 2018