2018-12-17 City Council Minutes �lb�rtvi���
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ALBERTVILLE CITY COUNCIL
Monday, December 17, 2018
APPROVED NIINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER -PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:05 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Cocking, Hudson, and Olson
Absent: Council member Vetsch
Staff Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius, City Attorney
Mike Couri, Fire Chief Eric Bullen and City Clerk Kimberly Hodena
Others Present: Sergeant Eric Kunkel, Deputy Ben Schaap, Sheriff Joe Hagerty, Commissioner
Mike Potter
3. RECOGNITIONS —PRESENTATIONS —INTRODUCTIONS
A. Recognition of Council member Walter Hudson and Sheriff Joe Hagerty
Hendrickson presented plaques to both Hudson and Hagerty and thanked them for their service to
the community.
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Couri added Waiver of Contingencies on Wastewater Treatment Plant Discharge Line Easements as
Item C 1 under Legal. Nafstad added Set Public Hearing for I-94 Municipal Consent as Item I3
under Administration.
Motioned by Olson, seconded by Cocking, to approve the Agenda as amended. Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent: Vetsch. MOTION
DECLARED CARRIED.
Page 1
6. CON5ENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the December 3, 2018 Truth-in-Taxation meeting minutes as presented
B. Approve the December 3, 2018 regular City Council meeting minutes as presented
C. Authorize the Monday, December 17, 2018 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
D. Authorize the payment of all just claims received by December 31, 2018, which would be
the year-end closeout of payments of claims
E. Approve the updates to the 2018 Fire Department Standard Operating Procedures and
Guidelines
Motioned by Hudson, seconded by Cocking, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent: Vetsch. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS—None
8. DEPARTMENT BUSINESS
A. City Council
1). Appoint Planning Commissioner
Motioned by Cocking, seconded by Olson, to approve Resolution No. 2018-041 Appointing Walter
Hudson to Planning Commission for 2019-2021. Ayes:Hendrickson, Cocking, and Olson. Nays:
None. Abstain:Hudson. Absent: Vetsch. MOTION DECLARED CARRIED. ,
2). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, II
etc.) '
Hudson reported that at the last STMA Arena Board meeting,the Board discussed a number of items
needed for the second sheet that were not included in the budget. These items included computers,
furniture, concession equipment, etc. Cocking felt that it is not fair that the cities have to now fund
these items because the project was not correctly budgeted. Council discussed how to keep track of I
the unfunded items and possible payback. Hudson stated that it will be some time before revenue is I
made and payback would be too far out. He felt that if the cities help contribute, it would be seen as II
a measure of good will. He also added that these items are necessary for operating the second sheet
and are legitimate needs. Cocking said that if it is an issue today, it could also be an issue in the
future and how they proceed now determines the tone of the future. He felt it must be figured out I
moving forward. Couri suggested not worrying about the smaller items because it could lead to �!,
bigger issues in the future. ;
City Council Meeting Minutes Page 2
Regular Meeting of December 17,2018 �
B. Fire
1). Fire Service Area Boundary Revision
Bullen reported on the new boundary lines. He stated that Rogers has already approved the new
lines and it will be going to Elk River next. The new boundary lines will be effective January 1,
2019. He stated the lines were moved in order to have each neighborhood receive fire response from
only one fire department.
Motioned by Cocking, seconded by Olson, to authori,ze a revision to "Exhibit A"of the Fire
Protection Agreement with the City of Otsego. Ayes:Hendrickson, Cocking, Hudson and Olson.
Nays:None. Absent: Vetsch. MOTION DECLARED CARRIED.
2). Purchase of Turn Out Gear Dryer
Bullen reported the Fire Department received a partial grant for the dryer, leaving $1,900.25 to be
funded by the department. This is funded as part of capital reserves for the department.
Motioned by Olson, seconded by Hudson, to authorize the purchase of a Turn-Out Gear Dryer for
the Fire Department. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent:
Vetsch. MOTION DECLARED CARRIED.
3). Purchase of Battery Powered Extrication Equipment
Bullen reported that with the purchase of the two new fire trucks, it is recommended that the Fire
Department purchase battery powered extrication equipment for them rather than the traditional
hydraulically powered equipment. This will be a significant cost savings to maintain and operate.
By purchasing the equipment now rather than in 2019, the department saves approximately 18°Io of
the cost.
Motioned by Cocking, seconded by Hudson, to authorize the purchase of Battery Powered
Extrication Equipment for the Fire Department. Ayes:Hendrickson, Cocking, Hudson and
Olson. Nays:None. Absent: Vetsch. MOTION DECLARED CARRIED.
C. Legal
1). Waiver of Contingencies on Waste Water Treatment Plant Discharge Line
Easements
Couri reported that these contingencies need to be waived as they are still several months out on
obtaining the necessary government approvals from the MPCA and City of Otsego. These
contingencies are part of two purchase agreements for necessary easements to lay the discharge line.
Motioned by Hudson, seconded by Olson, to waive contingencies in wastewater discharge line
easement purchase agreements requiring acquisition of necessary government approvals before
acquiring the easements. Ayes:Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent:
Vetsch. MOTION DECLARED CARRIED.
D. Planning/Zoning—None
E. City Clerk—None
City Council Meeting Minutes Page 3
Regular Meeting of December 17,2018
F. Public Works/Engineering—None
G. Finance—None
H. Building—None
I. Administration
1). Set Joint Governance Meeting
Motioned by Olson, seconded by Cocking, to set a Joint Governance Meeting for January 28,
2019 at 6:30 p.m. at the Crow River Senior Center, 11800 Town Center Drive NE, Suite 200, St.
Michael. Ayes:Hendrickson, Cocking, Hudson, and Olson. Nays:None. Absent: Vetsch.
MOTION DECLARED CARRIED.
2). Set Public Hearing for I-94 Municipal Consent
Motioned by Cocking, seconded by Olson, to set a public hearing for Tuesday, January 22,
2019, at 7:00 p.m., at Albertville City Hall, 5959 Main Avenue NE, to consider approval of
municipal consent per MN Statute 161.164 for the I-94 Expansion Project between St. Michael
and Albertville proposed by MnDot. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays:
None. Absent: Vetsch. MOTION DECLARED CARRIED.
3). City Administrator's Update
Nafstad inquired if Council wanted to pursue legislative services with Stinson Leonard Street LLP
for funding for the wastewater treatment plant improvements. Cocking felt they were told they have
received the $2 million in funding and he doesn't see the need to pay for an objective that has been
accomplished. However,he can also see how maintaining those relationships at the State and
Federal levels is beneficial. He suggested lowering the annual fee of from $28,000 to $24,000.
Olson agreed with that figure. Nafstad mentioned that it could also be beneficial as a new
administration will be in place in 2019.
Motioned by Cocking, seconded by Olson, to enter into an agreement with Stinson Leonard Street
LLP for legislative services in 2019 for a total not to exceed$24,000. Ayes:Hendrickson,
Cocking, Hudson and Olson. Nays:None. Absent: Vetsch. MOTION DECLARED CARRIED.
Nafstad thanked Hudson for his service on the Council. He stated how much he appreciated the
perspective and deliberation that Hudson brought to the City Council.
9. Announcements and/or Upcoming Meetings
December24 Christmas Eve, City Offices Close at Noon
December 25 Christmas Day, City Offices Closed
December 26 Joint Powers Water Board, TBD
Parks Committee, CANCELLED
January 1 New Year's Day, City Offices Closed
January 7 City Council, 7:00 p.m.
January 8 Planning Commission, 7:00 p.m.
January 10 Fire Business/Relief Meeting, 8:00 p.m.
City Council Meeting Minutes Page 4
Regular Meeting of December 17,2018
January 14 STMA Ice Arena Board, 6:00 p.m.
January 16 Fire Advisory Committee, 6:00 p.m.
January 21 Martin Luther King, Jr. Day, City Offices Closed
January 22 City Council, 7:00 p.m.
January 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
10. MOVE TO CONSULTANT AND ADMINISTRATOR REVIEWS
Motioned by Hendrickson, seconded by Olson, to move into Consultant and Administrator
Reviews at 8:34 p.m. Ayes:Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent:
Vetsch. MOTION DECLARED CARRIED.
11. ADJOURNMENT
Motioned by Cocking, seconded by Hudson, to adjourn the meeting at 10:30 p.m.Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays:None. Absent: Vetsch. MOTION DECLARED
CARRIED.
Respectfully submitted,
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Kimberly A. odena, City Clerk ,
City Council Meeting Minutes Page 5
Regular Meeting of December 17,2018