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2019-02-04 City Council Minutes �� ���,�t����� s�r�.,,wk.p.ab ck,.iw. ALBERTVILLE CITY COUNCIL Monday, February 4, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 7:00 PM L CALL TO ORDER- PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes, Fire Chief Eric Bullen and City Clerk Kimberly Hodena Others Present: Rick and Jayne Anderson, Jay and Mary Eull, Steve and Suzanne Ackerman, Ben Saffrin, Ron Touchette, Troy Anderson, Laurie Summerland, Keith Chalstrom, Lauryn White, Chris McNaughton, Steve Gower, Princess Nimely 3. RECOGNITIONS—PRESENTATIONS—INTRODUCTIONS A. 2018-2019 Fire Service Awards Bullen reported the following members will or have reached their indicated years of service award during 2019: Nate Dording and Tim Trainor(5 years), Matt Minette (10 years), and Darrick Asleson and Josh Eull (15 years) with a special recognition to Bill Valerius (29 years) and Albert Barthel (37 years). Bullen reported that the department averaged 55.3 hours of volunteer hours per member with Jacob Kreutner having the most at 117 hours. Kyle Anderson responded to the most calls (234 or 63.93%) receiving the Top Caller Award and was also voted to receive the Paul Heinen Above and Beyond Award—both for 2018. Hendrickson presented the service certificates to those members present at the meeting. The Council thanked the department for their service. 4. PUBLIC FORUM There was no one present for the forum. I, , Page 1 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Olson, seconded by Cocking, to approve the Agenda as presented. Ayes: Hendrickson, Cocking,Halling, Olson and Vetsch. Nays:None. Absent:None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the January 22, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, February 4, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Adopt Resolution 2019-004 approving a new Lawful Gambling Premises Permit for the International Association of Lions Rockford for Cedar Creek Golf Course for September 7, 2019 D. Approve a One-Day Temporary Consumption and Display Liquor License for February 16, 2019 for the Albertville Fire Hall, located at 11350 57th Street NE E. Approve an exemption from the prohibition of consumption of liquor at the Fire Hall for February 16, 2019 Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking,Halling, Olson and Vetsch. Nays:None. Absent:None. MOTIDN DECLARED CARRIED. 7. PUBLIC HEARINGS—None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Nafstad reported that Councilmember Cocking and he, along with the St. Michael administrator and mayor, met with the new Commissioner of Transportation. Hendrickson thanked Nafstad for taking the time to make that meeting happen. A. Planning/Zoning 1). PUD Amendment for The Outlets of Albertville Second Addition and The Crossing Church City Council Meeting Minutes Page 2 Regular Meeting of February 4,2019 Brixius reported that per Council direction from the last meeting, staff has incorporated limits on the size, number and duration of hospitality uses in the east side of the outlet mall. He stated that the mall is struggling to retain retailers in that location. Hospitality uses would only be allowed in the east side and staff would have this application as an interim use to assist with identifying any potential issues. The interim use could either expire or require mitigation of issues at the end of three years. Brixius suggested that this be recorded so the city has the recourse to either expire the use or request mitigation. Brixius stated that staff is suggesting that they limit hospitality uses to two at one time. He also suggested limiting each event to 200 participants,but the applicant would like to see it increased to 300. Touchette responded the current congregation is approximately 80-100 participants and they anticipate doubling that number. Eventually he stated they hope to outgrow that location and eventually build elsewhere. Cocking inquired if the Council can make amendments to the PUD Agreement in the future and Brixius reported they could. Cocking stated he didn't necessarily want to limit the size of events if that will restrict the church, but he wants something that will work for all. Olson felt it makes more sense to limit the square footage for the hospitality use. Brixius replied that retail and hospitality have different requirements for square footage. He also indicated that the church can run multiple services. However,they need to regulate parking as one space is needed per three seats. He stated they also need to abide by Building and Fire Code. He also wanted to be sure adequate attention is applied to siting, traffic flow and circulation, and exiting. Cocking asked if the church was okay with the changes. Touchette stated they are with the exception to participant limits. His concern is that the church doesn't want to be in the position of turning people away. He stated their events are family and children oriented. Olson inquired how many participants attend at the St. Michael Cinema services and Touchette replied that it is more than 200; they use a theater and another room. He reiterated that he expects them to grow rapidly. Cocking understood the need for more capacity especially during Easter and Christmas time. Olson reiterated limiting hospitality to two businesses it should limit the amount of overall square footage. Cocking inquired of the Fire Chief about occupancy limits. Bullen stated that he agreed with Olson and would prefer limiting the square footage. He reported that occupancy limits vary depending on lay out and seating arrangements. Couri stated that they could amend condition 2 to change the limit to 300, provided compliance with the MN State Fire Code. Cocking inquired if there is an exclusivity clause in the lease to prohibit another church from renting and Summerland stated there was not as it is a temporary use. Motioned by Olson, seconded by Cocking, to Adopt Resolution Number 2019-005 entitled a Resolution Approving A PUD Amendment to Exhibit 7 of The Outlets at Albertville Second Addition Planned Unit Devetoprreent Agreement and The Introduction of The Crossing Church on Lot 1 Block 1 Outlets of Albertville Second Addition Located Within the City of Albertville with amended conditions as provided by the City Attorney. Ayes:Hendrickson, Cocking,Halling, Olson and Vetsch. Nays:None. Absent:None. MOTIONDECLARED CARRIED. City Council Meeting Minutes Page 3 Regular Meeting of February 4,2019 B. Fire ' 1). Fire Year End Review Bullen provided information on 2018 incidents by major type and number. He reported that in 2019 they already had 47 calls and with it only the beginning of February they are on track to have a record number of calls. Cocking reported that portable radios are no longer serviced by the builder and they are no � longer making parts. Bullen stated these will eventually need to be phased out. He informed the Council the turnout gear dryer is ordered. ' Bullen reported on grant awards over the last year. Hendrickson inquired if individuals could make donations or if corporations could do a match if an employee donated. Bullen replied the National Fire Safety Council works with corporate donations and the money they have raised has covered the cost of educational materials for the department. Bullen went through pre-incident values and loss amounts. The Council discussed response times and EMS service to Albertville. C. Public Works/Engineering—None D. Finance—None E. City Clerk—None F. Building—None G. Legal—None H. Administration 1). Wage Increase for City Administrator/Public Works Director Couri reported that Nafstad is a contract employee and does not have set step increases as other employees do when they are hired. In 2012 the position was created and the last pay increase was in 2016. Couri reviewed the City Administrators achievements over the last few years and also stated that this position is unique in that is a combined position of Administrator, Public Works Director, and City Engineer. He added that this is a great cost savings to the city rather than having three separate positions. He stated the increase would be effective February 5, 2019. Cocking inquired if they should look at some type of step increase formula moving forward. Couri replied they could but it would be difficult to find a position similar to this one to compare steps. Cocking was supportive of the increase. Hendrickson wanted to point out that this position also is responsible for management for the STMA Ice Arena, which responsibilities have grown with the added sheet of ice. She also credited Nafstad with the successful land purchases need for the Wastewater Treatment Plant improvements and park improvements. Couri agreed and stated that could have been a much greater expense than it was and they avoided condemnation proceedings. City Council Meeting Minutes � Page 4 Regular Meeting of February 4,2019 Couri also stated that Nafstad hired a college intern as suggested by the City Council. Both Hendrickson and Vetsch would like to see Nafstad have an assistant to help with workload and response time. Hendrickson believes this would allow Nafstad to delegate some duties. On a side note, Olson reported the Personnel Committee recently met. One of the big issues they discussed was pay equity. He reported that although Albertville's starting wages are slightly higher than the norm, the ending step for some positions is lower than the norm. They discussed possibly adding a sixth step. Hendrickson felt it merited future discussion and Nafstad stated the committee will meet again in April. Vetsch suggested a possible workshop to discuss. Nafstad noted the Personnel Committee uses the data available from the League to review pay scales annually. Nafstad also reported that the city is compliant with pay equity requirements. Olson wants to ensure that the city maintains a stable staffing environment and employees are not leaving for higher pay. He felt employee retention is important ,especially when they currently have good staff. There was brief discussion on looking at a longevity pay incentive. Motioned by Cocking, seconded by Vetsch, to Approve increase in City Adininistrator/Public Works Director annual salary from $134,185.82 to $143,185.82, effective February S, 2019. Ayes: Hendrickson, Cocking,Halling, Olson and Vetsch. Nays:None. Absent:None. MOTION DECLARED CARRIED. 2). City Administrator's Update Nafstad reported all easements for the WWTP improvements have been closed on. The State of the Cities was very well attended this year and thanked the Mayor for her presentation. He also reported staff will be meeting with Simon staff regarding their intent for the Promenade side of the outlet mall as well as the intersection improvements on CSAH 19. 4. Announcements and/or Upcoming Meetings February 11 STMA Ice Arena Board, 6:00 p.m. February 12 Planning Commission, 7:00 p.m. • February 18 Presidents' Day, City Offices Closed February 19 City Council, 7:00 p.m. —Tuesday February 25 Joint Powers Water Board, 6:00 p.m. Parks Committee/Centennial Planning, 7:00 p.m. March 4 City Council, 7:00 p.m. March 11 STMA Ice Arena Board, 6:00 p.m. March 12 Planning Commission, 7:00 p.m. March 18 City Council, 7:00 p.m. March 25 Joint Powers Water Board, 6:00 p.m. Parks Committee/Centennial Planning, 7:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of February 4,2019 10. ADJOURNMENT Motioned by Vetsch, seconded by Cocking, to adjourn the meeting at 8:45 p.rr�Ayes: ',, Hendrickson, Cocking,Halling, Olson and i�etsch. Nays:None.Absent:None. MOTION I DECLARED CARRIED. Respectfully submitted, � �� � -�� �� _ � Kimberly A. o ena, City Clerk ��. City Council Meeting Minutes Page 6 Regular Meeting of February 4,2019 �II