Loading...
2019-02-19 City Council Minutes �1bErtvy i�� �£ ALBERTVILLE CITY COUNCIL Tuesday, February 19, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER- PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking, Halling, and Vetsch Absent: Council member Olson Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, and Fire Chief Eric Bullen Others Present: 3. RECOGNITIONS —PRESENTATIONS—INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking, seconded by Ha!ling, to approve tlie Agenda ns presented. Ayes: Hendrickson, Cocking, Halling, and Vetsch. Nays:None. Absent: Olson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the Ciry staff and will be enacted by one motion. In tbe event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Januazy 28, 2019 Joint Governance Meeting minutes as presented B. Approve the February 4, 2019 regular City Council meeting minutes as presented C. Authorize the Tuesday, February 19, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request D. Adopt Resolution 2019-006 approving an Off-Site Gambling Permit for the STMA Youth Hockey Association for the STMA Ice Arena on March 23, 2019 E. Approve Payment Estimate 3 and Final to Omann Contracting Companies, Inc. in the amount of$46,835.12 F. Approve Partial Payment Estimate 2 and Final to Omann Brothers Paving, Inc. in the amount of$6,013.44 Motioned by Cocking, secon�[ed by Hal[ing, to npprove the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Halling, and Vetsch. Nays:None. Absent: Olson. MOTION DECLARED CARRIED. 7. Public Hearings 1). Improvement Hearing— CSAH 19 Motioned by Vetsclt, seconded by Cocking, to formally open tlie public hearing. Ayes: Hendrickson, Cocking, HaUing, and Vetsch. Nays:None. Absent: Olson. MOTION DECLARED CARRIED. Nafstad informed Council that with the CSAH 19/38 improvements coming up there is an opportuniry to also improve the intersection for the Albertville Premium Outlets. The mall would be partially responsible for some costs and in order to assess those costs to them, they must go through the 429 process which includes a public hearing. He asked the Council to carry over the heazing to the next meeting where the feasibility report would be presented. Nafstad reported on the design details of the project and the cost share with Wright County. He also discussed access to several businesses along CSAH 19. Total project cost is $8.7 million with $6.4 million from the County with Albertville's share being $1.6 million. He hopes the project comes in less but it is a good planning number. Specific to the special assessment would be ingress and egress to the Plaza side of the mail (west side) which includes an addirional left lane into the mail and an addition right turn lane out the mall as well as traffic signal improvements. The ma1Ps cost for improvements to the mall's land and the city's share of the signal improvements, which is approximately $360,000. Cocking felt there is a benefit to the city as a whole to include these improvements and do them now, rather than allowing the mall to decide whether to move forward. He wanted to be sure that due diligence is done because if they have to come back at a later time for the improvements, it would be the taxpayers funding the improvements. Couri stated this would be a way to avoid legal costs by having the mall sign a waiver of assessment. Couri stated it would be a lot less expensive to do now rather than coming back at a later date so he felt it was a win-win situation for all parties. Nafstad explained the CSAH 19/38 project originally began north of the mall and he had asked Wright County to extend the project south, but because of thefederal funding involved the city, mall and county must provide the funding. He felt it best to do the mall intersection improvements as the same time at the larger project. City Council Meeting Minutes Page 2 Regolar Meeting of February 19,2019 Hendrickson inquired if there are other options in the future and Nafstad stated the city cannot fund improvements to private property/roads. He emphasized it is very to important to work together with the mall. Couri added that if they have to come back at a later date, it would mean there would be two construction cycles that would interrupt flow into the mall, so it really is beneficial to to it Il at one time with the mall. Nafstad suggested the project should be extended as far south as possible with or without the ma1P s participation and reviewed how that intersection would constructed if that were the case. He also stated that the Kwik Trip site will need a turn lane and they plan on putting up escrow to ensure that happens. Nafstad and Couri informed the Council how the special assessment with the mall would be paid back. Hendrickson called for public comment There was no public comment. Motioned by Cocking, seconded by Vetsch, to c[ose the public hearing. Ayes:Hendrickson, Cocking, Ha!ling, and Vetsch. Nays:None. Absent: Olson. MOTIONDECLARD CARRIED. Couri asked Council to rescind the motion so the public hearing can be continued in order to hear the feasibility study at the next meeting. Motioned by Cocking seconded by Vetsch, to rescind the previous motion made by Cocking to close the public and to continue the public hearing to the March 4, 20I9 City Council meeting. Ayes:Hendrickson, Cocking, Halling, and Vetsch. Nays: None. Absent: Olson. MOTION DECLARED CARRIED. 8. DepaMment Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) FYCC Hendrickson inquired if someone has been hired for the Coordinator position and Nafstad stated they have offered the position to one of the applicants. STMA Ice Arena Board Vetsch reported the Board discussed the budget and Nafstad reported that staff is working with the utility companies to resolve the issues of the increased utility costs. B. Fire 1). Purchase of Two Truck-Mounted Mobile Radios Bullen reported the radios are for the two new trucks and there is a cost savings to install them at the time of build rather than after the fact This will also increase the life of the equipment. Motioned by Vetsch, seconded by Cocking, to Authorize the purchase of 2 truck-mounfed mobile radios for the Fire Department. Ayes: Hendrickson, Cocking, Halling and Vetsch. Nays:None. Absent: O[son. MOTIONDECLARED CARRIED. Ciry Council Meeting Minutes Page 3 Regular Meeting of February 19,2019 C. City Clerk 1). Set Local Board of Equalization and Appeals Meeting Motioned by Hendrickson, seconded by Ha!ling, to set the Loca!Bonrd of Equalization and Appea/s meeting for Monday,Apri115, 2019 at 6:15 p.m. in tlte Council Chambers. Ayes: Hendrickson, Cocking, Halling and Vetsch. Nays:None. A6sent: O(son. MOTIONDECLARED CARRIED. D. Public Works/Engineering 1). Master Utility Agreement for I-94 Improvement Project Nafstad reported that when the I-94 improvement project is under construction there will be city utility lines that may be impacted that run under I-94. These lines run under I-94 by State permit and the State is asking the city to enter into an agreement that will address who pays for what improvements, procedures for design construction, eta Costs to the city would be any inspections the city requires in addition to the State's inspections. Couri clarified that the I-94 contractor will do the utility work. Cocking inquired if this is the time to extend water service to un-serviced areas and Nafstad reported the plan is to only replace the current water piping to a consistent size at this time. Motioned by Halling, seconded by Cocking, to Adopt Reso(ution Na 2019-007 to Enter Into MnDotAgreement No. I032990 to Coordinate Utility Work and Payments from MnDot with t/ie City Of Albertville for State Project No. 8680-172. Ayes: Hendrickson, Cocking Halling and Vetsch. Nays:None. Absent: Olson. MOTIONDECLARED CARRIED. Motioned by Cocking seconded by Vetsch, to Approve t/ae Master Utiliry Agreement wit/: the State ofMinnesota and the contractor to be selected by tlze State to construct t1Te I-947mprovement projecG Ayes:Hendrickson, Cocking Hal[ing and Vetsch. Nays:None. Absent: O[son. MOTIONDECLARED CARRIED. 2). CSAA 19 Landscaping Nafstad stated the proposed plan is to fully landscape the median when the CSAH 19/38 project is completed north of CSAH 37. Sod in the median, rather than full landscaping, would be approximately $75,000 less in the proposed cost. To do half the amount of plantings, it would require mulch and that requires much mare maintenance. Concrete in the medians would be covered by the County and if the City chooses to landscape instead the County would give the city a credit in the overall project cost for doing so. Cocking relayed that Council member Olson felt that the bid is higher than what he has seen in the industry and Nafstad agreed. He believes it will come in under the estimate. Vetsch would like to see more concrete and be conservative with costs. Hendrickson would like to see it match the southem portion of CSAH 19. Cocking inquired if there will be an entrance sign put in and Nafstad replied they certainly could put one in. Council discussed design of the roundabouts to be included in the project. They also discussed scaling back or phasing out the landscaping along the corridor. Nafstad inquired if the architect should could come back with a revised plan and Council directed the consultant to go out to City Council Meeting Minutes Page 4 Regular Meeting of February 19,2019 bid. Halling stated that landscaping rather than sod would discourage people from crossing at locations other than cross walks and would help with pedestrian safety. E. Finance—None F. Planning/Zoning—None G. Building—None H. Legal—None I. Administration - None 9. Announcements and/or Upcoming Meetings Cocking reported the Governor came out with a gas tax proposal and an increase to Local Govemment Aid. February 18 City Offices Closed, Presidents' Day February 19 City Council, 7:00 p.m. February 25 Joint Powers Water Board, 6:00 p.m. Parks Committee/Centennial Planning, 7:00 p.m. March 4 City Council, 7:00 p.m. March 11 STMA Ice Arena Board, 6:00 p.m. March 12 Planning Commission, 7:00 p.m. Marcb 18 Ciry Council, 7:00 p.m. March 25 Joint Powers Water Board, 6:00 p.m. Parks Committee/Centennial Planning, 7:00 p.m. 10. ADJOURNMENT Motioned by, seconded by Halling, to adjourn the meeting at 8:31 p.m.Ayes:Hendrickson, Cocking, Ha/ling, nnd Vetsch. Nays:None.Absent: Olson. MOTIONDECLARED CARRIED. Respectfully submitted, G� � . � Kimberly . Hodena, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of February 19,2019