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2019-03-18 City Council Minutes .Y'�.�'�.)^�. �1bErtvi��E ALBERTVILLE CITY COUNCIL Monday, March 18, 2019 APPROVED MINUTES ALBERTVILLE CTTY HALL 7:00 PM 1. CALL TO ORDER- PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen and City Clerk Kimberly Hodena Others Present: None 3. RECOGNITIONS—PRESENTATIONS—INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad added a resolution to dedicate right-of-way as 2b under Item 8. Hodena added Off-site Gambling Permit as Item E1. Motioned by Olson, seconded by Vetscl:, to approve tlte Agenda as amended. Ayes:Hendrickson, Cocking Ha/ling, Olson and Vetsch. Nays:None. Absent:None. MOTIONDECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the March 4, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, March 18, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request C. Adopt Resolution 2019-010 approving a street name change for Linden St NE in the Towne Lakes 7�h Addition (from 69`h Street NE to Lakewood Drive NE) Motioned by Cocking, seconded by Olson, to approve the Consent Agenda ns presented. Ayes: Hendrickson, Cocking, Ha[ling, Olson and Vetsch. Nays:None. Absent:None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS—None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) STMA Ice A�•ena Board Vetsch requested Nafstad give the update during the City Administrator Update. A. Public Works/Engineering 1). St. Michael Sewer Connection and Use Agreement Nafstad reported that the Lennar subdivision in St. Michael is moving forward and the development is called Fieldstone Passage. The agreement has been revised since it was last presented and St. Michael is currently reviewing as well. Nafstad noted that there are a few blanks related to sewer specs that need to be filled in and the exhibits need to be finalized. Olson inquired about the number of lots to be served by Albertville as there are multiple subdivisions and 300+homes in the planning. Nafstad clarified that not all of those would be served by Albertville. There is a cap of 250 homes that can connect to Albertville in the agreement. Vetsch inquired why the exhibits were not in the packet and he would like to see agreement exhibits in packets in the future. He would like to see the final agreement before they vote on the agreement and Nafstad reported he would bring it back to the next meeting. Nafstad reported that Phase 1 of the development is for 40 lots on the east side of the development. Vetsch inquired if the city can be forced to add more homes than the capped amount and Couri replied they could not. Nafstad reviewed the drainage improvements to be included with the subdivisions and how the design will reroute the overflow of the large pond to by-pass the Albert Villas neighborhood and provide a more direct route to the south. Couri discussed the drainage easements and what would remain should St. Michael take over providing service. He also explained the process for how the homes would be billed for service. 2). MnDot Agreement No. 1032800 for City Cost Share for Creamery Pond Construction City Council Meeting Minutes Page 2 Regular Meeting of March 18,2019 Nafstad reported that a pond will need to be constructed due to the I-94 expansion and this resolution authorizes the city to enter into an agreement with the MN Department of Transportation (MnDot) to share in the costs of construction for the Creamery Pond. He stated that bids will be opened this week and the agreement must be approved and signed prior to bid opening. Motioned by Halling, seconded by Hendrickson, to approve Resolution No. 2019-OIO to enter into agreement 1032800 for City Cost Share for Creamery Pond Construction. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2B.) Dedication of Right-Of-way for Highway Construction Nafstad reported that due to ramp construction for I-94, MnDot is asking the city to dedicate right- of-way on city land to them. As part of the discussions, it was agreed MnDot would relocate utilities if needed and eventually re-convey unused land back to the city. Cocking inquired if there is value to the dedicated land that could offset the city's cost share of the Creamery Pond construction. Couri recommended two minor changes to the proposed resolution that would clarify re-conveyance of unused land from MnDot to the city and at no cost to the city. Cocking stated if the resolution is changed and MnDot is not in agreement, he does not want that to hold up the project. Motioned by Cocking, seconded by Ha!ling, to approve Resolution No. 2019-014 providing intent to dedicate rigl:t-of-way for IrigJrway construction as amended by the City Attorney,provided tliat rf not agreed to by MnDot the origina!resolution be provided i�:stead. Ayes: Hendriekson, Cocking, Halling, Olson nnd Vetsch. Nays: None. Absent:None. MOTIONDECLARED CARRIED. 3). 2019 Street Improvements Nafstad reported that seven bids were opened and the low bid was by Valley Paving, Inc. in the amount of$826,548.95. Cocking asked if the city must always accept the lowest bid and Couri replied that only in very select cases could a city accept anything other than the low bid. Cocking inquired if other street repairs, like patching could be included and Nafstad stated that in the past he has done so with a change order to the contract. Nafstad stated that with this project staff would like to offer the driveway replacement assessment opportunity as was done in last year's project. He would like to get letters out to the impacted properties in the project with details of the program and he asked for Council feedback. Cocking thought there should be a limit on the number of properties utilizing he program each year. He can foresee a problem in future years of having a lot of funds tied up in the program. He felt eventually they will have a problem. Couri stated that city could borrow money internally for the program and recommended speaking to the Finance Director to see where funds could come from. Nafstad would like to see the cap for each property at $5,000 as most bids from last yeaz were $3,500- $5,000. He also stated that street projects only generally occur every other year. He stated he spoke with the project contractor and they would work with the city to accommodate the program, most City Council Meeting Minu[es Page 3 Regular Meetin�of March 18,2019 ' likely using subcontractors. Nafstad stated he wanted firm deadlines and dates so the project does not get held up. Motioned by Vetsc/r, seconded by Olson, to approve Resolution No. 20I9-OII entitled A Resolution Accepting Low Bid for 2019 Street Improvements. Ayes:Hendrickson, Cocking, Halling, Olson and Vetsch. Nays:None. Absent:None. MOTIONDECLARED CARRIED. B. Fire 1). Fire Department Update Bullen reported that Albert Barthel submitted his notice of retirement to the department after 37 years of service. Bullen commended Barthel for his dedication and service and stated he would like to have a formal recognition of Barthel at a future Council meeting. Bullen reported the auto dispatch agreement with Otsego is moving forward and he expects to bring that to Council soon. He stated that Otsego had discussed fire stations and staffing, but no firm decisions were made. The two new fire trucks are scheduled for completion in early June and the city receive see them by the end of June. Bullen reported an ISO visit is scheduled for Apri12 and requires much prep work. C. Finance—None D. City Clerk 1). Knights of Columbus Off-Site Gambling Permit Hodena reported the Knights will be sponsoring a fundraising benefit to assist a community member with medical expenses on March 30 at the St. Albert's Parish Center. This is a one-day permit and must be approved by local government before State approval. Motioned by Vetsch, seconded by Olson, to approve the off-site gambling permit for the Knzgl:ts of Columbus for March 30, 2019. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent:None. MOTIONDECLARED CARRIED. E. Planning/Zoning—None F. Building—None G. Legal—None H. Administration 1). Deed Tax Forfeited Property to the City Nafstad reported Wright County indicated they would sell the lot for$100. Motioned by O/son, seconded by Cocking to Adopt Resolution No. 2019-012 Requesting the State of Minnesota to Deed Taz Forfeited Land to the Ciry ofAlbertville. Ayes:Hendrickson, Cocking, Ha/ling, O/son and Vetsch. Nays:None.Absent:None. MOTIONDECLARED CARRIED. City Council Meeting Minates Page 4 Regular Meeting of March 18,2019 � 2). City Administrator's Update Nafstad informed Council he had contractors clear Ditch 9 to help mitigate flooding due to weather conditions. Nafstad reported the STMA Ice Arena Board reviewed their budget and it showed a loss of$60,000 for the year. He stated with the new second sheet, the first year had a lot of unknowns and utility costs were more than anticipated. He stated that ice rentals are maxed out. To cover the deficit, the Board will need to look at rate increases for ice time. The joint powers agreement for the arena states the three entities would be required to fund the loss so Albertville's portion would be 1/6 of the loss. Cocking stated there should be a loss of$0 and the arena needs to fund itsel£ He stated they can't budget for a loss. Olson inquired if they were in the black last year with one sheet and Nafstad replied they were but not a lot. Nafstad reviewed several rates and what could be done with them. Ultimately, the goal is to make the arena whole. Hendrickson was concerned with what a large rate increase would be needed. Cocking stated it is hard to account for the entities having to cover the loss, especially since the bond referendum that included the second sheet barely passed. Nafstad reported the I-94 West Coalition will be at the capital on March 26. Nafstad stated the Wastewater Treatment Plant's Otsego CUP will be reviewed at the April 1 Otsego Planning Commission so he will miss a portion of the next Council meeting to attend that. 4. Announcements and/or Upcoming Meetings March 25 Joint Powers Water Board, 6:00 p.m. Parks Committee/Centennial Planning, 7:00 p.m. April 1 Ciry Council, 7:00 p.m. Apri14 Fire Business Meeting, 8:00 p.m. April 8 STMA Ice Arena Board, 6:00 p.m. April 9 Planning Commission, 7:00 p.m. April 15 City Council, 7:00 p.m. April 22 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. April 29 Joint Govemance Meeting, 6:45 p.m., Albertville 10. ADJOURNMENT Motioned by Vetsch, seconded by Cocking, to adjourn tl:e meeting at 9:09 p.m.Ayes: Hendrickson, Cocking, Halling, Olson and Yetscl:. Nays:None.Absent:None. MOTION DECLARED CARRIED. Respectfully submitted, � -��.� Kimber A. Hodena, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of March 18,2019