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2019-04-15 City Council MinutesN1bertville Smog Town IMnq. ft City We. ALBERTVILLE CITY COUNCIL Monday, April 15, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers, Halling, Olson and Vetsch Absent: Councilmember Cocking 7:00 PM Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes, and City Clerk Kimberly Hodena Others Present: Commissioner Michael Potter, Laurie Summerland, Sheriff Deringer, Andy Berg 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS Sheriff Deringer reported things were off to a swift start his first year and let Council know he was available should they have any questions. Commissioner Potter reported on an upgrade to the government center. He stated that new construction was at the highest it has ever been. He also reported that the county board is focusing on long range planning so that they do not need to have a large double digit increase in the future as they had to do this year. He stated this year's large increase stems from unfunded mandates, personnel increases and work needed on ditches. Vetsch inquired about the nuclear plant and how that affects taxes. Potter stated that the permit for the plant expires in 2030. If it is not renewed, which most are not, it will be a significant loss of tax revenue to the county and the board is already looking to address that. Hendrickson inquired if the county is preparr in terms of staff as the county grows. Potter replied they are about 20 positions down, but those would need to be phased in over time. A. 2018 Audit Presentation Andy Berg from ABDO was present at the meeting. Berg reported their firm gave a modified, or clean, opinion. He reported that there is still the finding regarding segregation of duties, but that is common for a city of this size and number of employees. He stated last year there was a finding regarding card credit receipts but that has now been corrected, so it has been removed. Berg reported permits and licenses were up for 2018. Page I Nafstad inquired if Andy had any concerns with the money in the Revolving Loan Fund not being utilized and Berg reported he had none. Couri explained there are �e�y specific kinds of uses that the money can be used for based on federal restrictions. Halling inquired what it could not be used on and Couri explained that it would be retail or service uses. He stated the original funds came the from Department of Employment and Economic Development and is geared towards manufacturing and job creation. Berg reviewed the enterprise funds. He reported the water fund did not generate enough cash to cover operations. However, the sewer fund does. He had no concerns with the recycling fund. Vetsch inquired why the water fund didn't cover operation costs. Lannes replied there were two significant watermain breaks and equipment was also purchased. Nafstad asked Berg if it was time to do a rate study on water and sewer rates. Berg replied that could be looked at as part of the long range planning. It would be helpful to look at projections and come up with a five to ten year plan. Berg reported that the city is a good position with their percentage for cash flow. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Motioned by Olson, seconded by Halling, to approve the Agenda as presented. Ayes: Hendrickson, Halling, Olson and Vetsch. Nays: None. Absent. Cocking. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 1, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, April 15, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve payment to the MPCA for the Wastewater Treatment Plant permit in the amount of $17,050 D. Approve an Intoxicating Temporary On -Sale Liquor License for the Albertville Lions Club and Albertville Fire Department for June 5-9,, 2019 for tkeeo2019 Friendly City Days nt festival for a flat fee of $100 per organization for the eve E. Adopt Resolution 2019-018 approving an Off -Site Gambling Permit for the St. Michael American Legion for a benefit fundraiser on June 1, 2019 at the St. Albert Parish Center F. Approve Resolution No. 2019-019 entitled a Resolution Authorizing and Documenting Inter -Fund Loans to Fund Negative Fund balances City Council Meeting Minutes Page 2 Regular Meeting of April 15, 2019 G. Approve Resolution No. 2019-020 entitled Resolution to Transfer Funds H. Accept 1" Quarter Budget to Actual Report I. Accept Accounts Receivable Report J. Approve Resolution 2019-021 establishing a new Municipal State Aid Street Segment K. Approve St. Michael Sewer Agreement Motioned by Vetsch, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Halling, Olson and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) There were no Council updates. B. Planning/Zoning 1). The Crossing Church and Outlets of Albertville Second Addition Request for PUD Amendment Brixius reported The Crossing Church previously received approval to locate within the Outlet Mall earlier this year with a capacity of 300 people. It was recently discovered that occupancy above 200 people requires additional standards in terms of fire and building code. The applicant and owner are requesting the City formally reduce the capacity back to 200 people. This would most likely result in additional events (services). Motioned by Halling, seconded by Olson, to Adopt Resolution number 2019-022 entitled resolution approving a PUD amendment restricting the capacity of The Crossing Church to no more than 200 people for any single event on Lot 1, Block I Outlets of Albertville Second Addition located within the City of Albertville. Ayes: Hendrickson, Halling, Olson and Vetsch. Nays: None. Absent. Cocking. MOTION DECLARED CARRIED. C. Public Works/Engineering 1). Jack Brandes Single Family House Permit - 11588 Laketowne View NE Nafstad reported that Brandes purchased a lot in Towne Lakes and has submitted a permit application to build a home. Nafstad explained the permit application has not been approved because it is not consistent with the development plans and proposes to locate the driveway over the sewer and water services. The development plans for this lot have the garage on the left and the Brandes' would like the garage to be on the right. Nafstad informed the council that Mr. Brandes would like the city council to allow the change. Nafstad also discussed circumstances where the city would approve placing a driveway over the service set, but this wasn't one of them and didn't believe doing so would be in the best interest of the city. Brandes stated he had the house designed and the lot staked and when he went to pull the permit, he was informed the house needed to be flipped. He stated this woul&cause him to have the plans City Council Meeting Minutes Page 3 Regular Meeting of April 15, 2019 redesigned and the added survey related expense. Brandes showed a graphic identifying multiple houses that were not consistent with the development plan and one showing the service in the middle of the driveway. Brandes stated that he would be responsible if the driveway would need to be repaired. There was discussion on the ownership and responsibility of the services and Nafstad clarified the city is responsible for the water service from the watemain to and including the curb stop. Vetsch inquired if there could be an assessment or escrow option. Brandes thought the cost for the driveway he is putting in would be $3,500 and would be willing to put that amount in escrow. Couri commented that an escrow or assessment agreement would be difficult to track so it could be used for that property in the future. Brandes inquired if the service could be moved. Vetsch felt that the.X need to be consistent with the Joint Powers Water Board and Nafstad stated that is not desired as it would require open cutting of the street. Halling questioned if the city requirements are made clear to applicants. Nafstad commented that Brandes' surveyor was provided with the approved development plans. Hendrickson inquired if Brandes could be reimbursed for the cost of the original staking and Couri stated it could be a possibility. Olson stated that he will defer to the city's engineer. Mayor Hendrickson looked for a motion from Council to approve his request, and given none, thanked Mr. Brandes for coming. D. Fire — None E. Finance — None F. City Clerk —None G. Building —None H. Legal —None I. Administration 1). City Administrator's Update Lannes reported there are currently no loans from the SAC fund, which has not happened in several years. Prairie Run lots have all been paid back. Nafstad reported that staff is meeting with a multi -tenant building to discuss possible zoning changes. He also stated the Council will be seeing a concept plan for the Heuring Meadows property soon. Olson inquired if it would be a PUD and Brixius reported it would but would need to be rezoned first. He stated it also entailed a private street in the PUD. Vetsch indicated he was not supportive of the concept the Council previously heard. Halling inquired about the current vision for City Council Meeting Minutes Regular Meeting of April 15, 2019 Page 4 that lot. Brixius explained it is guided and zoned commercial. Vetsch had concerns if the zoning is changed for that lot what will happen to the large lot across CSAH 19 when that sells. Nafstad inquired if this should come back before council in concept before going to the Planning Commission. Brixius felt it should go to council at a concept level before a formal development application and fees are submitted. 9. Announcements and/or Upcoming Meetings April 22 Parks/Centennial Planning Committee, 7:00 p.m. April 29 Joint Governance Meeting, 6:45 p.m. May 6 City Council, 7:00 p.m. May 13 STMA Ice Arena Board, 6; p.m. May 14 Planning Commission, 7:00 p.m. May 17 Explore Your Parks Night, 7:00 p.m. May 20 City Council, 7:00 p.m. May 27 City Offices Closed, Memorial Day May 28 Parks/Centennial Committee, 7:00 p.m. 10. ADJOURNMENT 1 Motioned by Vetsch, seconded by Olson, to adjourn the meeting at 9:16 p.m. Ayes: Hendrickson, Halling, Olson and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED. Respectfully submitted, /Y Kimberly. . Hodena, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of April 15, 2019