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2019-08-19 City Council MinutesNbertville Smut Town UWng..b Oty Lft. ALBERTVILLE CITY COUNCIL Monday, August 19, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the meeting to order at 8:06 p.m. 2. ROLL CALL 7:00 PM Present: Acting Mayor Vetsch and Councilmembers Cocking, Halling, Hendrickson (via Skype) and Olson Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: Sandy Greninger, Paula Adamski, Reva Van Vleet, Martha Roth, Jessica Green, Ken O'Brien, Mike McMahon, Frank Halling 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Bridge Award Presented by Resource Training and Solutions Reva Van Vleet and Martha Roth, both of Resource Training and Solutions, were present at the meeting to present the Bridge Award for Community Collaboration to the City Council. They thanked the council for their support and work on promoting healthy activities in the community and workplace. They commended the council for their collaboration with the City of St. Michael, STMA ISD #885, and FYCC. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking seconded by Halling, to approve the Agenda as presented. Ayes: Vetsch, Cocking Halling, and Hendrickson. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. Page 1 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 5, 2019 regular City Council meeting minutes as presented B. Approve the August 5, 2019 City Council workshop meeting minutes as presented C. Authorize the Monday, August 19, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve a Minor Temporary Outdoor Music Permit for the 152 Club, Inc., located at 5794 Main Ave NE for Saturday, September 7, 2019 Motioned by Cocking, seconded by Halling, to approve the Consent Agenda as presented. Ayes: Vetsch, Cocking, Halling, and Hendrickson. Nays: None. Absent. Olson. MOTION DECLARED CARRIED. 7. Public Hearings A. Vacate Portions of Drainage and Utility Easements for Nine Single -Family Home Lots in the Towne Lakes 7th Addition Brixius reported that HSB Ventures has asked to vacate portions of drainage easement on nine lots in the Towne Lakes 7"' Addition in order to allow patios on the lots. This will expand the buildable area of the rear yard. There will be no impact to utilities or drainage and the applicant will be responsible for all costs. The homeowner's association approved the plans. The appropriate public notice was published and mailed. Nafstad updated the Counicl on Capstones desire to develop approximately 40 lots as a villa type home with snow removal, lawn care, and irrigation. Olson arrived at 8:20 p.m. Acting Mayor Vetsch opened the public hearing. He called for public comment three times and there were no comments. Motioned by Cocking, seconded by Halling, to close public hearing. Ayes: Vetsch, Cocking, Halling, Hendrickson and Olson. Nays: None. Absent. None. MOTIONDECLARED CARRIED. Vetsch clarified that the homes would not infringe on other setbacks for the lots and Brixius reported they would not. Motioned by Cocking, seconded by Olson, to Adopt Resolution Number 2019-032 to vacate a portion of a drainage and utility easement over Lots 1-9 Block I Towne Lakes 7'Addition. Ayes: City Council Meeting Minutes Page 2 Regular Meeting of August 19, 2019 Vetsch, Cocking, Halling, Hendrickson and Olson. Nays: None. Absent. None. MOTION DECLARED CARRIED. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc) STMA Arena Board Cocking reported that due to equipment failure, the sheets of ice in both rinks are discolored and cannot be fixed until the ice is removed. That will be after the busy season. B. Finance 1). Sale of General Obligation Sanitary Sewer Revenue Bonds, Series 2019A Jessica Green of Northland Securities was present at the meeting. She reviewed the bond sale summary and the rate summary. She also reviewed Moody's Credit Opinion. She stated they received four bids and the bonds were ultimately purchased by Robert W. Baird & Co., Inc. out of Milwaukee, WI. The city's enhanced rating is Aaa2. Cocking inquired if the city's rating is project specific or an overall rating and Green reported it is specific to the wastewater project. Green congratulated the Council on the positive report and the affirmation of their rating. Motioned by Olson, seconded by Cocking, to Adopt Resolution No. 033 Awarding the Sale of General Obligation Sanitary Sewer Revenue Bonds, Series 2019A, in the Original Aggregate Principal Amount of $5,700,000, Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment. Ayes. Vetsch, Cocking, Halling, Hendrickson and Olson. Nays: None. Absent. None. MOTIONDECLARED CARRIED. 2). Revolving Loan Funds Lannes reported that staff received notice of a one-time opportunity to cash out the funds in the revolving loan fund that was given to the city from MN DEED. The fund currently sits at $187,000 and there are no outstanding loans. She stated after a payment to the state, the funds could be withdrawn and put in the city's general fund. She added that this is the only time she has seen this type of opportunity arise. Nafstad reported there have been a number of businesses that have asked for financial assistance that did not qualify for revolving loan funds based on the state's criteria. Cocking does prefer to take the funds out but possibly use them in the same fashion but for all business types. Vetsch felt that they need to be cautious and there were times in the past where the city was not fully paid back and he wants to be sure that does not happen again. Nafstad stated his concern would be the number of requests the city receives. Cocking inquired how they could review credit rating but doesn't want necessarily to be in the business of that. Brixius stated that they could require that any city funds be used in conjunction with a business loan through a financial institution. Olson would like to see a policy or parameters identified if they pursue this route. Couri also stated that any applicant could be required to enter into an assessment agreement to ensure payback. City Council Meeting Minutes Page 3 Regular Meeting of August 19, 2019 Motioned by Olson, seconded by Halling, to request the release of "Revolving Loan Funds" under the onetime exception from Minnesota Employment and Economic Development. Ayes. Cocking, Halling, Hendrickson and Olson. Nays: Vetsch. Absent. None. MOTIONDECLARED CARRIED. C. Planning/Zoning 1). Amendment To The PUD (Planned Unit Development) Zoning for the Federated Co-Ops Property Located at 11229 60th Street NE in Albertville to Allow for the Installation of a 10,000 Gallon Gasoline Storage Tank within its Tank Storage Area Brixius reported that the property was rezoned in 2013 to make the site compliant and was originally approved for six fuel tanks, for fuel oil and diesel fuel. They would like to add a 10,000 gallon tank. This would be for premium gasoline that is more flammable. The Fire Department and Planning Commission had some concerns. Those were the amount the fuel on site, no water supply for the fire department, and other public safety concerns. The applicant has agreed to several conditions that include development of an Emergency Action Plan, training for staff, monitors and alarm installation, security and lighting improvements, purchase of firefighting foam, and have an interim use permit for the site that is not transferable. Brixius stated the interim use permit would sunset at the sale of the property or new ownership of the company. Vetsch inquired about the shelf life of the foam and Bullen there is no expiration. Cocking inquired if this would mean less fuel deliveries and O'Brien said not necessarily, but would mean they wouldn't have to let the fuel supply go as low as the currently do. Brixius asked O'Brien if he was comfortable with conditions as outlined and O'Brien reported he was. Bullen stated that the applicant is offering security measures that are not currently in place and it is safe to say these measures would make it a more secure site. Olson asked where foam would be at the Fire Hall to put in the trucks. He added they will have enough foam until reinforcements arrive. Couri stated this must be recorded at the county. He also suggested adding a 14th condition that limits the tanks to one at 14,000 gallons and one at 10,000 gallons and that the applicant will remove one 1,000 gallon tank. Motioned by Cocking, seconded by Olson, to Adopt Ordinance Number 2019-05 entitled a Ordinance amending the PUD district on the Federated Co-ops property located at 11229 60th Avenue in the City of Albertville to allow a 7th fuel storage tank within its tank field to include amended language provided by the City Attorney. The new storage tank will consist of a 10,000 gallon gasoline tank Ayes. Vetsch, Cocking, Halling, Hendrickson and Olson. Nays: None. Absent. None. MOTIONDECLARED CARRIED. D. City Clerk 1). Set Truth in Taxation Hearing Motioned by Cocking, seconded by Olson, to set the Truth in Taxation Hearing for the 2020 Levy for Monday, December 2, 2019 at 6:15 p.m. in the Albertville Council Chambers Ayes: Vetsch, Cocking, Halling, Hendrickson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of August 19, 2019 E. Fire — None F. Public Works/Engineering — None G. Building —None H. Legal — None I. Administration 1). City Administrator's Update Nafstad reported the last meeting for the centennial will be next week. Lupulin Brewing will be making a special beer just for the centennial and it should be in stores the week before the celebration Nafstad reported that the Hana building is scheduled to be torn down on Wednesday, August 21. Nafstad also reported they are working with a group to improve and update the website and newsletter. Nafstad provided a report on current projects in the city. Work is beginning on 701h Street NE for the MN Road project. Council will receive some designs for 581h Street NE realignment, but that will be 2020 project. Staff continues to work on drainage issues. Frank Halling, 11211 69`' Street NE, inquired who is in charge of Facebook and Nafstad reported he ultimately is. Halling's concern was keeping the business community informed of projects and road closures, especially with the I-94 improvements. He felt they need to support local businesses and keep them viable. He suggested other means of communication. Nafstad replied they could certainly look at additional options. Vetsch stated they have discussed this in the past and with limited staffing, they need to weigh how much time and resources is invested. Council thanked Halling for his comments. 9. Announcements and/or Upcoming Meetings August 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. September 2 City Offices Closed, Labor Day September 3 City Council, 7:00 p.m. September 7 Opens Streets STMA, Central Park Area, 10:00 a.m.-2:00 p.m. September 9 STMA Ice Arena Board, 6:00 p.m. September 10 Planning Commission, 7:00 p.m. September 16 City Council, 7:00 p.m. September 21 Centennial Celebration, 11:00 a.m.-8:00 p.m. September 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. September 30 Joint Governance Meeting, TBD 10. BUDGET WORKSHOP City Council Meeting Minutes Page 5 Regular Meeting of August 19, 2019 Lannes reported the levy increase is down from what Council saw at the last meeting and is now at 4.76%. Nafstad stated that Council can hold the workshop after the next meeting on September 3. Motioned by Cocking, seconded by Vetsch, to table the budget workshop to September 3, 2019. Ayes: Vetsch, Cocking, Halling and Olson. Nays: None. Absent. Hendrickson. MOTION DECLARED CARRIED. 11. ADJOURNMENT Motioned by Halling, seconded by Cocking, to adjourn the meeting at 9:48 p.m. Ayes: Vetsch, Cocking, Halling and Olson. Nays: None. Absent. Hendrickson. MOTIONDECLARED CARRIED. Respectfully submitted, Kimberly A. odena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of August 19, 2019