Loading...
2019-09-03 City Council MinutesAlbertville Snot Taus W". p0 Qty LVh ALBERTVILLE CITY COUNCIL Tuesday, September 3, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Cocking, Halling, Olson and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, Fire Chief Eric Bullen, Assistant Fire Chief Tate Mills, and City Clerk Kimberly Hodena Others Present: None 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 19, 2019 regular City Council meeting minutes as presented B. Authorize the Tuesday, September 3, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Page 1 C. Approve Pay Estimate No. 1 for WWTP and Discharge Improvements to Latour Construction Inc. in the amount of $792,907.05 Halling inquired about Item C, asking if it was in line with the amount that was approved for the wastewater bonds and Nafstad replied that it was. Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC etc.) Cocking reported the Public Works Committee met prior to this meeting and discussed the existing fleet and equipment. They reviewed the five year Capital Improvement Plan (CIP) and future road projects. Hendrickson inquired if the city is behind on road repair and Nafstad replied there is a lot of work to be done; Vetsch felt they have a good plan in place though. Cocking stated the city has done a great job in planning out future purchases in order to keep the levy at a constant level rather than going up and done over the years. He felt that many cities do not do this and it is a great service to residents not to have those spikes in the general levy. Nafstad stated that the CIP is intended to be fluid and can be adjusted as needs arise, but it provides the Finance Department good numbers to work with for budgeting and funding. B. Fire 1). Fire Update Bullen reported that calls continue to increase and there were eight calls over the weekend. He reported the ISO score remained at 4, which was the goal. Part of the findings were lack of officer training but he explained that officers did receive the required training. However, it is based on when the training is held during the year. Bullen stated both new trucks are now in Albertville; the engine will be in service by September 10 and the ladder by October 8. The department received two requests for use of the new trucks. The first will be the engine at the MN Fallen Firefighter ceremony at the State Capitol and the other will be the ladder at the MN Fire Chiefs conference. Cocking inquired about the shelf life of the portable radios if the department does not receive the grant. Bullen replied that the department would need to outright purchase them as they are no longer supported by vendor nor are parts available. Bullen invited the community to the Apparatus Housing Ceremony during the Centennial Celebration. He explained the historical tradition of the ceremony. C. Finance — None City Council Meeting Minutes Page 2 Regular Meeting of September 3, 2019 D. City Clerk —None E. Public Works/Engineering — None F. Planning/Zoning — None G. Building —None H. Legal — None I. Administration 1). City Administrator's Update Nafstad reported the last Centennial planning meeting will be on September 12. He presented the finalized event map as well as the can design for the centennial beer from Lupelin. He stated the beer will be available at local liquor stores and restaurants on the September 16. Vetsch stated that they are in need in of volunteers for the Centennial and said it would be good to see Council and staff helping with the event. Nafstad reported that the Women of Today donated $1,000to the City to be used for event signage. Nafstad reported they have completed the work on 70th Street NE for the MN Road test sections of pavement. He expected those to last approximately five years and then they will need to find a permanent solution for Albertville's share of the road. Nafstad reported that the reeds used in the wastewater reed beds are technically considered noxious weeds. They are currently land filling the reed bed waste, but will need to eventually find an alternative plant. Nafstad reported he is working on drainage options for homes on 54 'h Street NE. He stated that there was not an option to drill, so he is looking at alternatives. Halling inquired about the I-94 improvements and Nafstad replied MN Dot is requiring four lanes to remain open and they will utilize the westbound C-D road. Hendrickson expressed frustration that the improvements did not include the full measures that Albertville was seeking. Nafstad stated that the CSAH 19 bridge will have the capacity to be expanded in the future. Nafstad stated that lobbying has been crucial to the transportation efforts. He reviewed the projects submitted for BUILD grants and the selection process. 9. Announcements and/or Upcoming Meetings September 9 STMA Ice Arena Board, 6:00 p.m. September 10 Planning Commission, 7:00 p.m. September 16 City Council, 7:00 p.m. September 23 Joint Powers Water Board, 6:00 p.m. September 30 Parks Committee, 7:00 p.m. October 3 Fire Business Meeting, 8:00 p.m. October 7 City Council, 7:00 p.m. City Council Meeting Minutes Page 3 Regular Meeting of September 3, 2019 October 8 Planning Commission, 7:00 p.m. October 14 STMA Ice Arena Board, 6:00 p.m. October 21 City Council, 7:00 p.m. October 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Motioned by Olson, seconded by Cocking, to move into the budget workshop at 7.47p.m. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 10. BUDGET WORKSHOP Lannes reported the budget and levy are at a 4.76% increase. She is still waiting for new tax capacity numbers from the county. Halling inquired if that increase covers the bond that recently sold for the wastewater improvements and Lannes clarified that the first payment will be the following year. She reviewed comparable tax increases if property values did not change. Vetsch would like to see a different way to portray effects on homes and businesses. Lannes explained what could affect the tax base and Cocking added that it depends on growth in commercial and residential areas. Cocking wanted it on the record that it is notable that the general fund/levy went down rather than up and the budget and levy increase is solely due to the state mandated wastewater improvements and other governmental agency increases. He stated he could see the future annual bond payments of $225,000 be put to good use for road improvements, etc. rather than the wastewater improvements. Also it was noted that the funds the city has spent on wastewater lobbying efforts has paid dividends because they received the $2 million grant and Olson stated that if they had not received that, it would be an additional annual $100,000 plus to cover the costs of the improvements. Nafstad stated that in years where debt obligations fall off, they supplement with road improvement projects to keep the levy even. He reported the CSAH 19/701h Street NE project will be rebid this fall and then they would know what the local share will be. Vetsch inquired if staff has heard anymore from the Mall on the intersection improvements for there. Vetsch felt it important for the city to maintain a good working relationship with the Mall and Nafstad stated they have plans to meet with the new representatives in the coming weeks. Tate Mills was present to represent the Albertville Fire Relief Association. He stated that their investment balance is good and the association will not be asking for a benefit increase this year. He reported that they will be moving to a new investment firm. Cocking inquired about difficulty in recruiting and how relief benefits play into that. Bullen stated that some departments are moving to less years of service before becoming fully vested. Nafstad reported on the Capital Improvement Plan (CIP) and stated it is reviewed and adjusted annually as needed. Vetsch stated that even though purchases are outlined in the plan, it doesn't mean that equipment must be purchased in that year if it is not yet needed. The items in the plan may last longer and they do not purchase equipment just to purchase unless it is time that it is City Council Meeting Minutes Page 4 Regular Meeting of September 3, 2019 needed. Cocking stated there is definitely wisdom to financially planning this way to avoid dips and spikes in the levy. Nafstad stated the plan is part of the city's long range plan and enalbes the city to limit its debt. The items lacking in the plan are larger repairs, such as roofs, building renovations or expansions, etc. Halling inquired when 62"d Street NE will be improved and the addition of a trail. Nafstad replied the plan identifies the project would be 2021 and a trail could be installed at that time. Lannes reviewed capital balances and the debt service schedule. Lannes reported the enterprise funds will come to the Council in November and they may need to look at rates. Hendrickson inquired about the Central Park Master Plan. Nafstad noted the master park plan is the guide for the Parks Committee and funding for the improvements has generally come from the Albertville Lions. Hendrickson felt that Central Park is important to the community as it is at the center of the city. There was discussion on having a park profession review the space plan for the park. There was general discussion on funding improvements to the park. Nafstad reviewed staffing. They have budgeted for a full-time Public Works position over the last two years and that position is now fully funded. He felt they were good with consulting services and were not yet at a point to move Building Official services back in house. He stated in house engineering inspection services should be considered in the future. Lannes reported that she will bring back the preliminary budget and levy to the September 16 meeting for approval. The Truth -in -Taxation meeting and final approval will be on December 2. 11. ADJOURNMENT Motioned by Cocking, seconded by Vetsch, to adjourn the meeting at 9:17p.in. Ayes: Hendrickson, Cocking, Hailing, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly . Hodena, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of September 3, 2019