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2019-09-16 City Council MinutesNbertVille 5-"'ft-U*LV.ft=VU11F- ALBERTVILLE CITY COUNCIL Monday, September 16, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Cocking, Halling and Vetsch Absent: Councilmember Rob Olson 7:00 PM Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Public Works Supervisor Tim Guimont, Water/Wastewater Supervisor John Middendorf, Finance Director Tina Lannes, and City Clerk Kimberly Hodena Others Present: Alyssa Gallagher, Justine Folkestad, Miss Albertville Kallyn Amundson, Princesses Olivia Peltz, Gretta Becker, Junior Misses Olivia Johnson, Macy Westom, Geneva Adams and Charlotte Harris 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Albertville Royal Court Introductions The Albertville Royal Court introduced themselves to the Council and shared some of their favorite activities to date. The Council welcomed them and thanked them for their service to the community. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Halling, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Halling and Vetsch. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on Page 1 the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the September 3, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, September 16, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Motioned by Cocking, seconded by Halling, to approve the Consent Agenda presented. Ayes. Hendrickson, Cocking, Halling and Yetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Centennial Nafstad reported that centennial plans are coming along well. The stage and tents have been ordered. However, they are still in need of volunteers. He stated there will be a tapping of the centennial beer at D. Michael B's with Lupelin brewery staff present and he encouraged the Council to attend if possible. Hendrickson inquired if there is an alternative day for fireworks if it rains and Nafstad replied they did not have one; he thought the fireworks wouldn't occur if that is the case. B. Finance 1). 2020 Preliminary Budget and Property Tax Levy Lannes reported that the levy was at a 4.76% increase. It must be submitted to the county by the end of the month. The final budget and truth in taxation hearing will be on Monday, December 2, 2019. Council had no questions on the budget. Motioned by Cocking, seconded by Halling, to Approve Resolution No. 2019-034 adopting the 2019 Preliminary Property Tax Levy collectible in 2020. Ayes: Hendrickson, Cocking, Halling and Yetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. Motioned by Cocking, seconded by Halling, to Approve Resolution No. 2019-035 adopting the 2020 Preliminary Budget. Ayes. Hendrickson, Cocking, Halling and Yetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of September 16, 2019 C. Planning/Zoning 1). Ordinance Amendment to Traffic Provisions — Vehicle Weight Brixius reported that city staff has received many calls the last several months relating to cut through truck traffic from the industrial park to Main Avenue. Staff has worked with the industrial businesses but often times it is deliveries to the businesses rather than the businesses themselves. He reported that staff is proposing to limit truck traffic to 12,000 pound vehicles and prohibit trucks larger than 12,0000 on 57th, 55th, 5e, and 5 1 " Streets from Main Avenue to Barthel Industrial Drive as well as 62nd Street from Lakeshore Drive to MacIver Avenue. Cocking inquired if the city code would define "truck" and Couri reported that it would not. He felt it best not to list types of trucks but to leave it at the 12,000 pound weight limit. Couri added that there is an exception if a truck has an appointment or delivery to a home. Cocking inquired of Sergeant Schaap the process for enforcing the ordinance once passed. Schaap replied they will enter it into the system to get a fine amount set. He stated other communities have the same ordinance and it seems to work well, but is complaint driven. Motioned by Yetsch, seconded by Halling, to Adopt Ordinance No. 2019-06 for code amendment of section 7-1-2, restricting truck traffic on certain residential streets and authorize the summary ordinance for publication. Ayes. Hendrickson, Cocking, Halling and Vetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. 2). Ordinance Amendment to Parking Regulations — Recreational or Camping Purposes Brixius reported that there have been issues with storage of recreational vehicles and trailers on public streets. Staff is recommending amending the code to require any recreational vehicle be attached to a motor vehicle if on the street. Parking regulations limit parking to no more than 48 hours currently. Vetsch felt the two day limit is fair. Motioned by Halling, seconded by Cocking, to Adopt Ordinance No. 2019-07 for code amendment of section 7-2-3, prohibiting the parking of trailers not attached to a motor vehicle on public streets and authorize the summary ordinance for publication. Ayes. Hendrickson, Cocking, Halting and Yetsch. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. 3). Outdoor Special Event Permits Brixius reported that staff is recommending establishing a special event permit to consolidate all event aspects into one form for city staff to review. However, certain events will need to follow standards for other items such as outdoor music, outdoor liquor, mobile food units, etc. He stated that often these events are brought to the city at the last minute with limited time to review. Cocking felt this would be helpful for staff and Hendrickson felt that it provides some structure. Nafstad inquired about the four to six week review time and Hodena replied that is due to time for background checks or state approval for liquor applications. Motioned by Yetsch, seconded by Cocking, to Adopt Ordinance No. 2019-08 establishing Title 4, Chapter 8, relating to Outdoor Special Event Permits and authorize the summary ordinance for City Council Meeting Minutes Page 3 Regular Meeting of September 16, 2019 publication. Ayes. Hendrickson, Cocking, Halling and Vetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. D. Public Works/Engineering 1). Purchase of Toro Groundsmaster Mower Guimont reported that staff is looking to purchase a new mower/snow thrower. This is a budgeted purchase and part of the capital improvement plan. The Public Works Committee reviewed and recommended the purchase. Vetsch stated that this piece of equipment will be used daily. Guimont stated it will also be used to clear sidewalks. Nafstad clarified homeowners are required in the city code to clear sidewalks, but Public Works has generally taken that on. Hendrickson stated they do a great job and she has never had complaints. Guimont stated all sidewalks are usually clear within 24 hours and no more than 48 hours after a snowfall. Motioned by Cocking, seconded by Vetsch, to approve the purchase of a new Toro Groundsmaster 7210 complete with 100" mower, Conterra broom, and Erskine snow thrower for $62,968.65. Ayes. Hendrickson, Cocking, Halling and Vetsch. Nays: None. Absent. Olson. MOTION DECLARED CARRIED. 2). Purchase of John Deere Utility Vehicle Middendorf stated they are looking to add a utility vehicle at the wastewater treatment plant. He stated this would really help with maintenance work on the grounds of the WWTP and with ditch maintenance. Hendrickson inquired if the vehicle will have an enclosure and Middendorf reported that he is looking to have a windshield and a roof put on it. Motioned by Cocking, seconded by Vetsch, to approve the purchase of a new John Deere HPX615E utility vehicle for $10,464.31. Ayes. Hendrickson, Cocking, Halling and Vetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. 3). 54 % Street NE Drainage - Discussion Nafstad reviewed the current condition of the drainage along the block. He stated the fix would be about $20,000 and if Council would like to proceed, it can be started and completed this week. Cocking inquired if this drainage project is completed would the city be required to do others. Couri stated that the city wouldn't be required to do additional projects and Nafstad reported this has been a long, ongoing issue and there is no other option for the residents on this street. Motioned by Yetsch, seconded by Cocking, to authorize Morris Excavating to complete the drainage project for an amount of $12,538. Ayes: Hendrickson, Cocking, Halling and Yetsch. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. E. City Clerk 1). Precinct Boundary Lines and Polling Location Designation Hodena reported that Council previously directed staff to move forward with splitting Albertville's one precinct into two. She stated that recommended precinct size should consist of 1,500 to 2,000 registered voters and Albertville's is currently at 4,242. She stated Wright County adopted a City Council Meeting Minutes Page 4 Regular Meeting of September 16, 2019 resolution calling for more uniform election administration and precinct sizes. The county's resolution stated that any new precincts created will be eligible to use new equipment purchased by the county, but must be under 2,000 registered voters. Staff recommended the new boundaries be the following: residents south of I-94 and west of CSAH 19 would be in Precinct 1 and residents east of CSAH 19 and north of I-94 would be in Precinct 2. Precinct 1 would remain at STMA Middle School West. Staff met with St. Albert's Parish Center to see the facility and if they would be willing to be a polling location. They are willing and have tentatively booked the facility for the three election dates in 2020. She stated that it was very difficult to have a precinct at City Hall during open hours and also having the absentee precinct at City Hall, staff will need the larger room to process the absentee ballots. Cocking inquired if Albertville has so many registered voters, should they go to three precincts. Nafstad wondered if they should possibly stay at one (two including absentee) due to increased absentee voting. Hodena explained that with the change and the absentee precinct, there really will be three precincts. Hodena also explained the county has purchase the equipment we need for the proposed change. She stated that results would be quicker and less stressful on the judges at the end of an already long day. She added they should keep in line with state and county recommendations as well. Cocking stated that it seems a good option and commended staff for work on previous elections dealing with such a large a precinct. Both Cocking and Hendrickson have not received any complaints. Cocking and Vetsch were comfortable moving forward as proposed. Motioned by Halting, seconded by Yetsch, to Adopt Resolution 2019-036 establishing new precinct boundary lines Ayes: Hendrickson, Cocking, Halling, and Yetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. Motioned by Cocking, seconded by Halling, to Adopt Resolution 2019-037 designating polling locations) for the 2020 election cycle. Ayes: Hendrickson, Cocking, Halling and Yetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. F. Fire — None G. Building — None H. Legal — None I. Administration 1). City Administrator's Update Nafstad reported that there will be a Washington D.C. trip coming up soon to push for the two BUILD grants for the Albertville to Monticello I-94 project and the 610 project. Cocking and Olson were planning on the trip. 9. Announcements and/or Upcoming Meetings September 23 Joint Powers Water Board, 6:00 p.m. September 30 Joint Governance Meeting, STMA Middle School, 6:00 p.m. October 3 Fire Business Meeting, 8:00 p.m. October 7 City Council, 7:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of September 16, 2019 October 8 Planning Commission, 7:00 p.m. October 14 STMA Ice Arena Board, 6:00 p.m. October 21 City Council, 7:00 p.m. October 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. 10. ADJOURNMENT Motioned by Cocking, seconded by Halling, to adjourn the meeting at 8.07p.m. Ayes: Hendrickson, Cocking, Halling and Yetsch. Nays: None. Absent. Olson. MOTIONDECLARED CARRIED. Respectfully Kimberly A.odena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of September 16, 2019