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2019-10-21 City Council Minutes�1bertvijje va" T~ WM0. ft Ckv U.. ALBERTVILLE CITY COUNCIL Monday, October 21, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:03 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, Fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: None 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Halling, seconded by Olson, to approve the Agenda as presented Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 7, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, October 21, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request C. Authorize the purchase of 18 Portable Radios for the Fire Department D. Reduce Letter of Credit No. 6328837, held as security for the Towne Lakes 6ch Addition, to no less than $35,000 conditioned on any outstanding balances owed to the City being paid in full E. Reduce Letter of Credit No. 6330559, held as security for the Towne Lakes 7th Addition, to no less than $330,500 conditioned on any outstanding balances owed to the City being paid in full F. Reduce Letter of Credit No. 162, held as security for the Hunters Lake development, to no less than $90,400 conditioned on any outstanding balances owed to the City being paid in full Olson indicated there was a spelling error in the minutes and Hodena stated that would be corrected in the official minutes. Motioned by Olson, seconded by Vetsch, to approve the Consent Agenda as amended Ayes. Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. Wright County Sheriffs Office — None Nafstad reported that staff met with the Sheriff's Office and this would now be a standing item on the agenda for deputies attending City Council meetings. He stated the department is focusing on a department -wide policy for contract cities. Vetsch inquired if the Sheriff's Office budget has been sent to staff. Nafstad replied he would follow up with that. 9. DEPARTMENT BUSINESS A. City Council 1). Committee Updates STMA Ice Arena Vetsch reported that the Arena Board is looking at their preliminary budget at a slightly earlier time frame so they that they can discuss rates earlier. B. Finance 1). 3rd Quarter Budget to Actual Report Lannes reported that revenues were expected to be 60% with expenditures at 75%. The summary shows revenues at 64% and expenses at 78%. She stated that the expenses were off due to several large capital improvement purchases that used capital reserves such as WWTF improvements, fire truck purchases, etc. She stated that the fire aid revenue was for 2018 so the Council may see double next year. City Council Meeting Minutes Page 2 Regular Meeting of October 21, 2019 2). 3rd Quarter Accounts Receivable Reports Lannes reported that most outstanding invoices are 30 days or less. Anything over 60 days will be assessed at the second Council meeting in November. Cocking inquired if there is a fee to residents when they are assessed and Lannes replied there is a 10% interest on the amount and is considered an administrative fee. C. Fire —None D. City Clerk —None E. Public Works/Engineering — None F. Planning/Zoning — None G. Building — None H. Legal —None I. Administration 1). City Administrator's Update Nafstad reported that the Public Works position has been posted and a recommendation will come to Council at one of the November Council meetings. Nafstad inquired if any of the Council had received mailings regarding the ISD 728 referendum. He stated that there seems to be some confusion in the community regarding the referendum. Nafstad reported that work along CSAH 19 for the WWTP improvements is done. Staff is looking at a change order for the project to possibly address new pumps or lift station, but may consider doing the work in house. Nafstad reported that Vetsch brought possibly having a workshop on land use and zoning for industrial lots. Vetsch stated that he would like for city staff to have additional tools when discussing relocation to Albertville with businesses. He also wants to be sure that the city has a good balance of commercial versus residential tax base. Hendrickson would like to see more economic development strategies and tools in place. Vetsch would like to do the workshop this fall in order to be in place by spring. He would like to discuss incentives for businesses. Hendrickson inquired what those could be, possibly Tax Increment Financing or Revolving Loan Funds. Hendrickson also inquired if this meant rezoning certain parcels of land. Vetsch cautioned that they will just want to be sure that the city doesn't end upside down if the economy turns again. 10. Announcements and/or Upcoming Meetings Hendrickson stated that she would like to recognize Erin Remme at a future meeting for efforts in fundraising for metastatic breast cancer research. October 28 Joint Powers Water Board, 6:00 p.m. City Council Meeting Minutes Page 3 Regular Meeting of October 21, 2019 Parks Committee, 7:00 p.m. November 4 City Council, 7:00 p.m. November 11 City Offices Closed, Veterans Day November 12 STMA Ice Arena Board, 6:00 p.m. Planning Commission, 7:00 p.m. November 18 City Council, 7:00 p.m. November 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. November 28/29 City Offices Closed, Thanksgiving Day 10. ADJOURNMENT Motioned by Cocking, seconded by Olson, to adjourn the meeting at 7.27p.m. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, mberly A/Hi odena, City Clerk City Council Meeting Minutes Page 4 Regular Meeting of October 21, 2019