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2019-12-16 City Council Minutes Albertville Smog Town Ming.Mg ON We. ALBERTVILLE CITY COUNCIL Monday, December 16, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER- PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Halling, Olson and Vetsch Absent: Councilmember Cocking Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: Kimber Ness 3. RECOGNITIONS—PRESENTATIONS—INTRODUCTIONS -None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Vetsch, seconded by Olson, to approve the Agenda as presented. Ayes:Hendrickson, Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 2, 2019 Truth-in-Taxation meeting minutes as presented B. Approve the December 2, 2019 regular City Council meeting minutes as presented C. Authorize the Monday, December 16, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request D. Authorize the payment of all just claims received by December 31, 2019, which would be the year-end closeout of payments of claims E. Approve Resolution 2019-046 establishing the Absentee Ballot Board for the 2020 Election Cycle F. Approve Partial Pay Estimate No. 4 to Latour Construction Inc. for Wastewater Treatment Plant and Discharge Improvements in the amount of$1,631,836.33 G. Approve Final Pay Estimate to Blackstone Contractors, LLC for Westwind Park Boardwalk Improvements in the amount of$6,557.45 H. Approve Final Pay Estimate to Valley Paving, Inc. for 2019 Street Improvements in the amount of$18,230.49 Motioned Olson, seconded by Hailing, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS—None 8. DEPARTMENT BUSINESS A. City Council 1). Resolution Declaring January Human Trafficking Awareness and Prevention Month and January 11, 2020 as Human Trafficking Awareness Day Kimber Ness, STMA Rotary Club, was present at the meeting. She provided information on human trafficking both locally and internationally to the Council. She stated that this initiative is being done by Rotary as they are very strong organization and have been successful in many missions. The goal is to create awareness that human trafficking can happen in our communities and Minnesota is one of the top four states nationally for human trafficking. Ness stated that the school district is on board with the initiative too. Vetsch would like to receive informational packets for City Hall to have available and Ness replied that she would get those to the city. Vetsch also state the city's electronic sign, can be used to help with awareness. Motioned by Hailing, seconded by Olson, to Approve Resolution No. 2019-046 Declaring January Human trafficking Awareness and Prevention Month and January 11, 2020 as Human Trafficking Awareness Day. Ayes:Hendrickson,Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. 2). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) STMA Ice Arena Board Nafstad reported the board approved next year's budget and an increase to ice rates. Olson inquired how Albertville now compares to other communities for rates and Nafstad replied they are pretty City Council Meeting Minutes Page 2 Regular Meeting of December 16,2019 much in the middle. Vetsch stated that it appears the budget will be in the black and Nafstad stated the budget shows net incomed of approximately$55,000. Planning Commission Brixius reported the commission held a public hearing for Heuring Meadows Commons development project. A large number of people were in attendance for the hearing. The issues of concern involved increased crime, school capacity for additional children, trespassing, and traffic. Halling felt that a large number of people were opposed to any type of development on the site. She added that STMA Superintendent Foucault said the district has capacity and room for growth. Hendrickson would like to see all received comments included in Council's materials prior to Council consideration at the next meeting. Brixius indicated that he would identify the top issues and Vetsch wanted to be sure Council reviews the Planning Commission minutes to thoroughly understand the comments and concerns presented. Brixius stated there was concern of trespass and cut through traffic through the Cottages of Albertville(senior cottages). B. Planning/Zoning 1). Code Amendments to Swimming Pool Fence Requirements and Waste/Recycling Container Requirements Brixius reported that swimming pool fences shall be in place at least 24 inches in height and no more than 48 inches. Aboveground pools with a sidewall height of 48 inches or more will not require a fence if a locking mechanism is utilized. Brixius stated that trash and recycling receptacles shall be placed in a principal or accessory building or the rear or side yard. These changes ensure that the city code is consistent with recent amendments. Motioned by Vetsch, seconded by Olson, to Adopt Ordinance Number 2019-10 for code amendment of Chapter 1000, Ordinance 1000.5 C.3.a., adopting a more specific, clear and measurable language of swimming pool fence requirements. Ayes:Hendrickson, Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. Motioned by Olson, seconded by Hailing, to Adopt Ordinance Number 2019-11 for code amendment of Chapter 1000, Ordinance 1000.14 A, adopting location of garbage cans, waste containers and recycling bins requirements. Ayes:Hendrickson,Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. C. Fire 1). Fire Department Standard Operating Procedures Revision—Officer Selection Bullen reported that the current SOP's require that Board of Officer appointments be done by December 31, 2019. However, the department is working on significant changes to the SOP's and possible restructuring. The department feels it would be inefficient to go through an appointment process now for the Board of Officers only do so again in a few months, so staff is recommending that the language for terms be removed and the current Board to remain in place for the short term. City Council Meeting Minutes Page 3 Regular Meeting of December 16,2019 Motioned by Vetsch, seconded by Olson, to Approve a revision to the 2019 Officer Selection section of the Fire Department's Standard Operating Procedures. Ayes:Hendrickson,Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. D. Finance 1). Purchase Microsoft Server Software 2019 Lannes reported that Microsoft will no longer be supporting the server software after January 14, 2020. This is a budgeted expense and would be a one-time purchase with a life of 10 years. Nafstad inquired about moving to a cloud option and Couri stated wouldn't be a problem but the only concern he would foresee would be security of the data. Motioned by Hailing, seconded by Olson, to Authorize staff to purchase Microsoft Server Software 2019 and installation assistance not to exceed$19,500. Ayes: Hendrickson, Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. E. City Clerk 1). 2020 Fee Schedule Hodena reported there were minor changes to the fee schedule this year and went through the changes. Vetsch inquired about the change to the nonresident room fees for the kitchen and upstairs and Hodena replied that it was to make it consistent with the other nonresident rates. Hendrickson inquired about needing a massage license at certain locations and Hodena responded all persons would need a license unless they are working under the direction of a physician. Olson inquired if the specific streets prohibiting truck traffic should be listed in the ordinance and Nafstad stated that staff would make that change. Olson stated that he is still seeing trucks on those streets so he doesn't believe the signs are working. Motioned by Olson, seconded by Vetsch, to Approve Ordinance No. 2019-12 An Ordinance Amending Title 3, Chapter 1,Section 3-1-3 (City Fees, Fines and Rates Schedule in the Albertville Municipal Code) and approve summary ordinance for publication. Ayes: Hendrickson,Halling, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. 2). Miscellaneous City Code Amendments for Errors and Clarification Hodena reported on codifier corrections or clarifications to the City Code. The changes are minor and did not need review from the Planning Commission. The changes correct potential conflicts or lack of reference to certain language or code sections. Motioned by Olson, seconded by Hailing, to Approve Ordinance No. 2019-13 An Ordinance Amending Certain Sections of the Albertville City Code for Errors and Clarification and authorize summary ordinance for publication. Ayes:Hendrickson, Hailing, Olson and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of December 16,2019 F. Public Works/Engineering 1). Approve Improvement Bids for CSAH 19 and CSAH 38 Nafstad reported that eight bids were received and the low bid was from Mathiowetz Construction, Co. Albertville's share of the project is $1,650,143 and will be funded in multiple ways. Wright County needs Albertville to approve the plans and specifications in order to proceed with the improvement. Nafstad said the Albertville Premium Outlet Mall was previously willing to pay for their share of the proposed improvement through special assessment. However, if that has changed, the city still has options. Olson inquired if the city can make the improvement to the entrance road as this is a private road. Couri stated that public funds cannot fund private improvements, which the road is. Nafstad was optimistic they will come to an agreement. Vetsch inquired what the bids were at when it bid the first time. Nafstad thought initially they were around $13 million and now came in at about $9.8 million. Hendrickson inquired about overhead and contingencies mentioned in the report. Nafstad stated that it is for engineering, administration, permits, inspections, etc. Vetsch inquired when they were going to break ground and Nafstad replied early spring. Nafstad reported that CSAH 18 improvements would be a hard closure. CSAH 19 from 67th Street NE to CSAH 38 would be a hard close and CSAH 19 south of 67th Street NEwould be under traffic. Motioned by Olson, seconded by Hailing, to Approve Resolution No. 2019-048 entitled,Resolution approving plans and specifications and authorizing Wright County to proceed with the improvement Ayes:Hendrickson,Hailing, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. G. Building—None H. Legal—None I. Administration 1). City Administrator's Update Nafstad reminded Council of the Local Board of Appeal and Equalization training and Olson and Vetsch expressed their interest in becoming certified. 9. Announcements and/or Upcoming Meetings December 23 Joint Powers Water Board, CANCELLED Parks Committee, CANCELLED December 24 City Hall Closed at Noon, Christmas Eve December 25 City Hall Closed, Christmas Day January 1 City Hall Closed,New Year's Day January 6 City Council, 7:00 p.m. January 13 STMA Ice Arena Board, 6:00 p.m. January 14 Planning Commission, 7:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of December 16,2019 January 20 City Hall Closed, Martin Luther King Jr. Day January 21 City Council, 7:00 p.m. January 27 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. 10. ADJOURNMENT Motioned by Vetsch, seconded by Olson, to adjourn the meeting at 7:59p.m. Ayes:Hendrickson, Halling, Olson and Vetsch. Nays:None. Absent: Cocking. MOTION DECLARED CARRIED. Respectfully submitted, 7Z-21- /i Kimberly Aodena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of December 16,2019