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2020-09-08 City Council MinutesrV� NbertAffe Sn aN Town Uving. Big City Ufa. 1. Call to Order City of Albertville Council Minutes Tuesday, September 8, 2020 Via Video/Phone Conference Acting Mayor Olson called the meeting to order at 7:13 p.m. 2. Pledge of Allegiance — Roll Call Present: Mayor Hendrickson (excused at 7:45p.m.), Acting Mayor Olson, Councilmember Hudson Councilmember Halling (joined meeting at 7:41 p.m.) Absent: Councilmember Cocking Staff Present: City Administrator-PWD Adam Nafstad, City Finance Director Tina Lannes, Building Department Maeghan Becker, City Planner Al Brixius, City Attorney Mike Couri and Fire Chief Eric Bullen 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda Motion by Hudson seconded by Hendrickson, to approve the Agenda as presented. Ayes: Hudson, Hendrickson and Olson. Nays: None. Absent. Cocking and Halling. MOTION DECLARED CARRIED 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 17, 2020 regular City Council meeting minutes as presented (pgs 4-7) B. Authorize the Monday, September 8, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 8) C. Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the Director of FYCC, conditioned on St. Michael's passage of the same. (pgs 9-17) D. Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the Supervisor of FYCC, conditioned on St. Michael's passage of the same. (pg 18-26) Attorney Couri and Acting Mayor Olson recommending pulling items C and D from the consent agenda for discussion under Legal. Motion by Hendrickson seconded by Hudson, to approve the Consent Agenda as amended. Ayes: Hudson, Hendrickson and Olson. Nays: None. Absent. Cocking and Halling. MOTION DECLARED CARRIED 7. Wright County Sheriffs Office— Updates, reports, etc. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC etc.) Acting Mayor Olson provided an update of the Joint Powers Water Board and mentioned that the generator is to be installed this winter and the project is currently is under budget. Olson also informed the council that the parks meeting consisted of mostly central park discussion. Nafstad stated that staff will be coming back with a modified park plan and looking into some modification requests for the skate park in central park. B. Planning/Zoning 1). Live Music Complaints - Neighbors Eatery & Saloon (pgs 27-29) Couri presented to the council the live music complaint from August 15, 2020 in which the police were called. There was a band playing amplified music in the parking lot until around midnight and Neighbors Eatery& Saloon did not have the required permit from the City. Couri informed the Council that with the violations the council may or may not choose to impose a sanction. Brixius stated that the City approved a conditional use permit for outside dining and a condition of that permit was there would be no outdoor amplified music in the outdoor dining area and parking would be provided. Joe Holtz from Neighbors Eatery & Saloon mentioned that previously they have only had bands during Friendly City Days and have not applied for a permit. Joe stated they didn't realize a permit was needed. There was further discussion on the on the music complaint and special event permit for Neighbors Eatery & Saloon. Council Member Hudson suggested the sanction could be the fee of what the permit would have been. Nafstad stated the permit fee would have been $100. There was additional discussion on amplified music events requirements. Motion by Hudson seconded by Olson, to forgo the $500 penalty and charge the fees as if the permit was pull of $100. Ayes: Hudson, Hendrickson, Hailing and Olson. Nays: None. Absent: Cocking. MOTIONDECLARED CARRIED 2). Special Event Permit — Albertville Lions Car Show (Motion to approve the Special Event Permit for the Albertville Lions to close off Lachman Avenue for a Car Show on September 12, 2020 subject to the required conditions) (pgs 30-39) Brixius presented to the council the Albertville Lions is looking into having a car show with some food trucks, they will include trash receptacles, closing of the street and acoustic music from 11-3 on Saturday September 121h along with following the stay safe Minnesota guidelines. Motion by Hudson seconded by Hendrickson, to approve the special Event Permit for the Albertville Lions to close off Lachman Ave for a car show on September 12, 2020 subject to the required condition. Ayes: Hudson, Hendrickson and Olson. Nays: None. Absent. Cocking and Hailing. MOTIONDECLARED CARRIED 3). Special Event Permit - STMA Turkey Day 5K (Motion to approve the Special Event Permit for the STMA Girls Cross Country Booster Club to conduct a Turkey Day 5K run./und raising event on November 26, 2020 subject to the required conditions) (pgs 40-50) Motion by Hudson seconded by Hailing, to approve the special event permit for STMA Girls Cross Country Booster Club to conduct a Turkey Day 5K run fund raising event on November 26, 2020 subject to the required conditions. Ayes: Hudson, Hailing and Olson. Nays: None. Absent. Cocking and Hendrickson. MOTION DECLARED CARRIED 4). Special Event Permit - Neighbors Eatery & Saloon (Motion Approve the Special Event Permit for the Neighbor's 10-year anniversary for an outdoor event to be held on September 24th and 25th in the Neighbor's parking lot at 5772 Main Avenue NE subject to the required conditions) (pgs 51-62) Motion by Hudson seconded by Hendrickson, to approve the special event permit for Neighbor's 10 year anniversary for an outdoor event to be held on September 24" and 251 in the Neighbor's parking lot at 5772 Main Avenue NE subject to the required conditions plus communication to neighbors at least seven days prior to event and off - site parking. Ayes: Hudson, Hendrickson, Hailing and Olson. Nays: None. Absent. Cocking. MOTION DECLARED CARRIED C. Fire —None D. Finance 1). CARES Act Funding Reimbursement (Motion to CARES Funding City Expense Reimbursement Resolution 2020-21 in the amount of $79, 006.24) (pgs 63-68) Lannes presented that with the Coronavirus Relief Funds it is required by the State of Minnesota to submit a CARES expenditure report monthly for reimbursable COVID related expenses. Lannes also mentioned that is recommended by the League of Minnesota Cities that the expenses for the report be approved by City Council via resolution. Lannes report that to date the expenses eligible for reimbursement amount to $79,006.24. Motion by Hudson seconded by Hailing, to approve Cares Funding City Expense Reimbursement Resolution 220-21 in the amount of $79,006.24. Ayes: Hudson, Hailing and Olson. Nays: None. Absent. Cocking and Hendrickson. MOTIONDECLARED CARRIED E. City Clerk —None F. Public Works/Engineering - None G. Building —None H. Legal Pulled Consent Items. Family Youth Communication Connection Notice of Employment Terms and Conditions for the Director of FYCC, conditioned on St. Michael's passage of the same. And Family Youth Communication Connection Notice of Employment Terms and Conditions for the Supervisor of FYCC, conditioned on St. Michael's passage of the same. Couri when through the two agreements and noted his concerns generally related to liability. There was discussion on the items along with other contract language. Motion by Halting seconded by Hudson, to table the two contracts and directing the City Attorney to revise and bring back to a future meeting. Ayes: Hudson, Hailing and Olson. Nays: None. Absent: Cocking and Hendrickson. MOTION DECLARED CARRIED I. Administration 1). City Hall Office Space Revisions (Motion to approve quote from Business Essentials in the amount of $18,351 to replace front office work stations) (pgs 69-83) Nafstad presented the proposed office revisions designed to meet spacing requirements with the re-entry plan under COVID-19. The purchase qualifies for CARES Act Funds. There was discussion on the layout and cost breakdown. Council requested for staff to bring back a cost breakdown of all proposed city COVID related purchases to the next council meeting. Motion by Halling seconded by Hudson, to table approval of the quotes from Business Essential in the amount of $18,351 to replace front office work stations. Ayes: Hudson, Halling and Olson. Nays: None. Absent. Cocking and Hendrickson. MOTION DECLARED CARRIED 2). City Administrator's Update (pgs 84-85) Nafstad reported to council that the railroad will have a train pass through Albertville about two to three times a week and the city has requested BNSF work to minimize traffic impacts and late - night horns. The City is reviewing quiet zone options and costs for all four crossings. The city will be responsible for quiet zone related costs. Nafstad updated the Council on the City projects and that 581" street was removed with an estimated mid -October completion. County road 19 is expected to be open to traffic at the end of the month. 3). CARES Act Funding Options — Discussion Lannes presented the draft CARES Act Fund draft budget of qualifying expenses and draft policies. There was discussion on the drafts presented, qualifying expenses and staff was directed to bring back the drafts preferred to the Council meeting on September 21, 2020 for approval. 4). Purchase of old Creamery site — Discussion Nafstad informed the council that there is a slight possibility for the city to buy the old Creamery Site, which is approximately four acres. There was discussion of cost, conditions and possibility that MNDot would sell the parcels and what they could be used for if there is a purchase from the City. Council directed staff to continue to look into the possibilities of acquiring the Creamery Site. 9. Announcements and/or Upcoming Meetings Sept 9 Planning Commission, 7:00 p.m. Sept 14 STMA Arena Board, 6:00 p.m. Sept 21 City Council, 7:00 p.m. Sept 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Oct 5 City Council, 7:00 p.m. Oct 12 STMA Arena Board, 6:00 p.m. Oct 13 Planning Commission, 7:00 p.m. 10. Adjournment Motion by Halling, second by Hudson to adjourn the meeting at 9:20 p.m. Ayes: Olson, Halling and Hudson. Nays: None. Absent: Hendrickson and Cocking. MOTION DECLARED CARRIED Respectfully submitted, Tina L. Lannes, Acting City Clerk