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1998-07-27 JPWB Minutes JOINT POWERS BOARD JULY 27, 1998 Hanover City Hall BOARD MEMBERS PRESENT: Vetsch, Kottke, Irvine, Gundersen, Packa BOARD MEMBERS ABSENT: 7:00 PM Bruner, Chairperson Irvine opened the meeting at 7:00 pm. The minutes of the June 22, 1998 meeting were approved on a motion by Bruner~ seconded by Kottke. All present voted aye. Vetsch in at 7:01 pm. Gundersen in at 7J02 pm. The June financial statements and budget report were approved on a motion by Packa, seconded by Kottke All present voted aye. A motion to approve the July bills as presented with the addition of $3000.00 to Countryside Fence for the fence around the water tower in St. Michael was made by Packa, seconded by Bruner. All present voted aye Henry Mavencamp & Don Zahler were present to discuss the problems in the northwest quadrant of St. Michael with brown water for approximately 3 months. The Board explained that due to developments and the tower being drained twice, the area ~ experienced several days of brown water. Mavencamp and Zahler requested that something be done to minimize the effects of brown water on the customers. The Board explained that they are looking into a water treatment plant and Kipka explained that the operators will be taking the ground storage reservoir and tower out of service prior to flushing to clean and inspect as well as use another chemical to clean the watermains. A motion to deny any requests for credit of water bills for brown water to the following: Joseph Beaudry, Victor Eicher, Henry Mavencamp, Stuart Sawdey, Jason Ingebrigtsen, Scott Zipp, Dehmer's Meat Market, Lowell Berning, Jerome Herold, Dan Robertus, and Donald Dick was made by Packa, seconded by Bruner. All present voted aye. Dennis Kasin, contractor to install service lines for townhouses in Nature's View 2, was present to request 2 splices per service for the back townhouses and to request 2 inspections so that he may run all the services to the back townhouse with one inspection and when the hook on fee is paid, run the service to the townhouse. Catlin stated that he doesn't see any problems other than possible leak points and recommends approving the request. 3PB JULY 27, 1998 Meeting PAGE 2 A motion to approve Kasin's request to allow 2 splices per service for the back townhouses in Nature's View 2 was made by Packa, seconded by Bruner All present voted aye A motion to approve Kasin's request to dig the service twice with two inspections for the back townhouses in Nature's View 2 was made by Bruner, seconded by Kottke. All present voted aye. Don 3ensen and Pete Carlson were present to discuss the plans and specifications for Cedar Creek North, Center Oaks 3rd and Karston Cove and the relation to Albertville's Comprehensive Plan. Carlson explained that Sy1vestor Ko11es owns the property to the east of Cedar Creek North where the watermain would loop and he isn't ready to develop for approximately 5 years. Carlson, also, stated that this comprehensive plan concentrates on putting in the traffic routes_ faster. Carlson suggested changing the Board's Standard Specifications to relate to the member cities' comprehensive plans. Randy Surbaugh discussed his letters dated 3u1y 21 & 27, 1998 regarding plans and specifications for Karston Cove and recommended approval with the long dead-end watermain issue being resolved by the Board A motion to approve the plans and specifications for Karston Cove as recommended by Surbaugh and accept the March 19, 1998 letter from Pilot Land Development addressing the customer complaints regarding the long dead-end issue was made by Packa, seconded by Gundersen. All present voted aye. Surbaugh discussed his letter dated 3u1y 20, 1998 regarding the plans and specifications for Center Oaks 3rd and recommended approval with the long dead-end watermain issue being resolved by the Board. A motion to approve the plans and specifications for Center Oaks 3rd and waive the dead-end issue with acceptance of the March 19, 1998 letter from Pilot Land Development addressing the customer complaints was made by Packa, seconded by Gundersen. All present voted aye. Surbaugh discussed his letter dated 3u1y 20, 1998 regarding the plans and specifications for Cedar Creek North and recommended approval with the long dead-end issue being resolved by the Board A motion to approve the plans and specifications for Cedar Creek North as recommended by Surbaugh and waive the dead-end issue with the acceptance of the March 19, 1998 letter from Pilot Land Development addressing the customer complaints was made by Packa, seconded by Gundersen. All present voted aye JPB JULY 27, 1998 Meeting ~GE3 Surbaugh discussed his letters dated July 24 & 27, 1998 regarding the as-builts and tie cards Center Oaks 2 II and recommended approval since the block numbering situation was resolved with the information being corrected on the record plans A motion to approve the as-builts and tie cards for Center Oaks 2 II as recommended by Surbaugh was made by Packa, seconded by Gundersen. All present voted aye. Surbaugh discussed his letter dated July 22, 1998 regarding the review of the as-builts and tie cards for Maple Ridge 2 and recommended approval. A motion to approve the as-builts and tie cards Ridge 2 as recommended by Surbaugh was made by Packa, Bruner. All present voted aye. for Maple seconded by Surbaugh discussed his letter dated July 22, 1998 regarding the plans and specifications for Minneapolis Outlet Mall Ripka stated that revised plans and specifications will be submitted by the developer and recommended tabling A motion to table discussion of the plans and specifications for Minneapolis Outlet Mall was made by Packa, seconded by Bruner All present voted aye. Surbaugh discussed his letters dated July 24 & 27, 1998 regarding the plans and specifications for Regal Creek and recommended approval A motion to approve the plans and specifications for Regal Creek as recommended by Surbaugh was made by Bruner, seconded by Packa All present voted aye Jackson discussed changing chemicals to clean out the watermain two weeks prior to flushing and after flushing going back to the current polyphosphate. Jackson discussed the high water use as of July 10, 1998 due to the increased sprinkling. Catlin discussed the quote for the low level alarm from Dynamic Systems of approximately $500.00 for the booster pumps. A motion to approve the $500.00 to Dynamic Systems for a low level alarm as recommended by Catlin was made Packa, seconded by Bruner. All present voted aye. Catlin stated that he will be meeting with Ripka the first week in August to go over the comprehensive water plan. JPB JULY 27, 1998 Meeting PAGE 4 Kipka discussed the documents regarding water allocation, development history and building history drafted for the Board's information and can be used to request an increase in the water appropriation permit through DNR Kipka recommended requesting this increase as soon as possible A motion to authorize Kipka to contact DNR and request an increase in the 1998 water appropriation permit as recommended was made by Packa, seconded by Kottke. All present voted aye. Kipka discussed the document drafted regarding the storage capacity and where the Board currently stands. Kipka recommended that property be located and purchased for another water tower. Kipka requested direction from the Board on how to proceed with the pena~ties and/or fines for those disregarding the sprinkling restriction. Kipka stated she has sent out approximately 30 letters of warning or talked with residents Kipka stated that this is a city ordinance where fines and penalties can be issued The Board agreed to discuss this with their staff. Kipka updated the Board on the status vandalism and that the three suspects will be adult felony of damage to property. of the hydrant charged with an Kipka stated that she hasn't heard anything from Kangas regarding the abandonment of his service line back to the curbs top and requested direction from the Board. A motion to authorize Kipka to contact a contractor to disconnect the Kangas service line in the public easement with the bill placed on the tax rolls against his property was made by Bruner, seconded by Kottke All present voted aye. Kipka the water pumphouse updated the Board on the installation of fence around tower being complete and has been started at the Catlin stated that well #3 is still not in service due to some damage to the controls caused by lightning and the growth period for the seed has been extended before finalizing the contract with EH Renner. Catlin stated that he is still waiting for the operation and maintenance manuals for the pumphouse improvements before finalizing the contract with Encomm Catlin stated that the chemical feed project is up and going, but there is some small demolition and final tie ins for the plumber. Catlin discussed his executive summary of the pilot study and stated that well #2 exceeded the secondary standards for iron and all three wells exceeded the standard for manganese. JPB JULY 27, 1998 Meeting PAGE 5 Catlin stated that the Consumer Confidence Report will be finalized in August 1998 and will be enforced 18 months after and that report must disclose all the limits for all the contaminants regulated and what the Board's levels are Catlin stated that it is not required to list the iron and manganese, but it is recommended The Board discussed the purchase of the Psyk property and the Sybrant property for the placement of the water treatment and office and the possibility of condemnation if Albertville agrees to the amendment Albertville members stated that the Sybrant property is in the process of being re-zoned to commercial. Catlin stated that a 60 X 60 square foot building would be needed for a water treatment plant as a rough guess The Board discussed the watermain ownership draft amendment ad the changes each of the member cities raised. Packa stated that St. Michael had two minor changes. one, option of billing be included and two, eliminate "directly" from the sentence discussing payment of the hook on fee. Gundersen stated that Albertville had one change; add the option of the member community to do the maintenance and operation concerning the minor repairs and they requested that the JPB Standard Specifications and policies be updated prior to implementation of the amendment. Irvine discussed the letter from Hanover dated JUly 8, 1998 regarding the storage responsibility by Joint Powers being defined clearer, that customers on the EDA line be charged the same as the other customers in that community, and that the distribution of the operating capital be more equalized. Irvine stated that Hanover has concerns of their city being affected by the decisions St. Michael and Albertville make if the member city's handle the operation and maintenance of their respective water distribution system since Hanover is at the end of the system A motion to throw the concept and draft amendment away was made by Gundersen, seconded by Kottke Irvine and Kottke voted aye, Gundersen, Vetsch, Packa and Bruner voted nay. The motion failed The Board discussed splitting up the system v. cities would pay for the upgrades of their watermain the advantages and disadvantages of keeping it the same and how the member repairs, replacements, looping and A motion to approve item #10 of distributing the monies was made by Irvine, Kottke, Vetsch and Irvine voted aye and Gundersen voted nay. The motion failed the amendment only seconded by Vetsch. Packa, Bruner, and JPB JULY 27, 1998 Meeting ~GE6 A motion communities for Packa, seconded Gundersen. to type up the issues raised by the member each of the communities to discuss was made by by Bruner All present voted aye except Kipka stated that there may be a conflict of interest if the contractor working for the Board on the operation and maintenance works for a member community regarding water issues The Board agreed to get a legal opinion regarding this comment The Board discussed the service line for 118 Main Street N; St. Michael and abandoning it back to the curbstop Kipka stated that Tom Weber wanted to request that the service line be abandoned back to the property line since the service line runs through the corner of 116 Main Street N; St Michael The Board discussed the a9vantages and disadvantages for the abandonment of the service line to the curbstop. A motion to abandon the service line to the property line with a new curbstop being installed and a 10 foot easement was made by Bruner, seconded by Vetsch All present voted nay A motion to table Tom Weber's request until the City of St Michael has plans was made by Bruner, seconded by Vetsch. All present voted aye. The Board discussed the June 18, 1998 letter from B & D Plumbing regarding the shutting off of water at curbstops and gate valves and the Board took no action. A motion to adjourn was made by Kottke, seconded by Vetsch. All present voted aye. The meeting was adjourned at 10 54 pm. Respectively Submitted, Donna Kipka, Secretary