1998-08-24 JPWB Minutes
JOINT POWERS BOARD
AUGUST 24, 1998
Hanover City Hall
7:00 PM
BOARD MEMBERS PRESENT: Vetsch, Kottke, Irvine,
Gundersen, Packa
BOARD MEMBERS ABSENT:
Bruner,
Chairperson Irvine opened the meeting at 7.02 pm.
The minutes of the July 27, 1998 meeting were approved on a
motion by Packa, seconded by Bruner. All present voted aye.
The July financial statements and budget report were approved
on a motion by Packa, seconded by Gundersen. All present voted
aye
A motion to approve the August bills as presented was made by
Packa, seconded by Bruner. All present voted aye
Tom Weber representing the Kilian Family Trust was present to
discuss the abandonment of the service line from 118 Main Street
North, St. Michael. Weber stated that a quonset home currently
sits on the property and will be taken down. Weber stated that he
understands the Board's policy is to abandon the service line back
to the curbstop which in this case is in the road. Weber
requested that the service line be abandoned back to the easement
with an additional curbs top
A motion to table discussion of the service line until the
county and city easements are known was made by Bruner, seconded
by Vetsch. All present voted aye
Mr. McGray and Neil from PCI were present to discuss the
$4,000 00 bill sent by the Board for unauthorized hydrant use and
water. They agreed that a hydrant was opened and water taken but
only with one truck which holds 2500 to 3000 gallons and requested
a reduction of the bill.
A motion to reduce the $4,000.00 PCI bill to $1,065.00 for
unauthorized hydrant use and water was made by Packa, seconded by
Bruner. All present voted aye
Surbaugh discussed his letters dated August 19 & 24, 1998
regarding the revised plans and specifications for the Preserve 5.
Surbaugh stated that all the items in his August 19, 1998 letter
were addressed except for the issue of the curbs tops in the
driveway. Ted Hagen was present and agreed to place gate valve
covers over the curbstops with a signed, notarized letter stating
that the Board will not be responsible for repair of the driveways
do to the repair of the curbstops.
JPB AUGUST 24, 1998 Meeting
PAGE 2
A motion
the Preserve
curbs tops was
voted aye
to approve the revised plans and specifications for
5 with the agreement from Ted Hagen regarding the
made by Packa, seconded by Gundersen All present
Surbaugh discussed his letters dated August 19, & 24, 1998
regarding the plans and specifications for the St Michael
Business Center Surbaugh stated that the hydrant coverage is
impossible to determine without knowing what business would be
occupying the other commercial lot and requested direction from
the Board
A
for the
at the
shall be
Bruner.
motion to require a letter stating that hydrant coverage
unoccupied commercial lot shall be determined by the Board
time plans for a service are submitted and said letter
recorded at Wright County was made by Vetsch, seconded by
All present voted aye.
A motion to approve the revised plans and specifications for
the St. Michael Business Center as recommended by Surbaugh with a
letter given to the property owners regarding water quality was
made by Bruner, seconded by Kottke All present voted aye
Pat Meyer was present to discuss the Board's policy regarding
the hook on fees for changing an existing service for Pat's 66.
Meyer stated that the service is being upgraded to a 4" since it
is required by the state for putting in a sprinkler system Meyer
requested a waiver or reduction of the hook on fee.
Jeff Roos stated that the hook on fees are based upon the
equivalency of a single family dwelling as determined by the
state
The Board agreed to stay with the current hook on fee based
on a statewide standard for existing services.
Jeff Roos was present to discuss his letter dated July 30,
1998 regarding the financing needs for the additional water truck
system being installed or planned. Roos stated that financing is
needed for watermains for Naber Avenue ($68,000) and Regal Creek
($103,000) which are larger than 12" watermains. Roos stated that
the City of St. Michael anticipated using the funds discussed in
the ownership amendment for the watermains and requested assurance
from the Board that the monies will be available for city use.
Vetsch stated that Albertville was looking at bringing an
independent party to a Board meeting with the councils present to
discuss systems similar to Joint Powers.
Bruner suggested not disbursing any monies until the issues
for the watermain ownership are resolved and understood that the
monies were to be used for upgrading, replacement and/or
replacement of existing watermains.
-I
JPB AUGUST 24, 1998 Meeting
PAGE 3
Kipka stated that an amendment would need to be drafted and
passed by a majority of the three member cities to disburse the
monies.
Jackson discussed the purchase of a water level indicator to
record the static and pumping levels of the wells at a cost of
$369.46 each
Kottke stated that he will get more information on another
type of water level indicator
Catlin stated that Howard R. Green will donate their water
level indicator for gathering information needed for the water
comprehensive plan until the Board purchases one
Jackson stated that well #3 is up and running. Jackson
stated that E H Renner will be corning the 2nd week of September to
pull well #1 and booster pump #1 for packing and inspecting.
Catlin stated that another request for grants or loans was
submitted under the Intended Use Plan since the renewal date was
August.
Catlin stated that additional information was passed onto
Kipka for the Water Appropriation Permit for increasing the permit
amount and recommends looking at the increasing the appropriation
again in 1999
Catlin stated that he is working on the water comprehensive
plan and will try to have some information at the September
meeting.
Catlin stated that the Board is still waiting on paperwork
for well #3 and the pumphouse improvements before closing out the
project and releasing the final payments.
Catlin stated that there have been some problems with the
chemical feed system and won't recommend payment until it is
working properly.
Catlin stated that there are currently 3 test wells
pumphouse property and recommends only abandoning one, so
be kept open for well #1 and one for the two drift wells
suggested Catlin get quotes for the abandonment and
Chairperson for approval.
on the
one can
Bruner
call the
The Board discussed the Watermain Amendment and agreed to
have Board and three member cities hold a meeting to discuss the
amendment and city's staff memo with the staff present. The Board
agreed to have the clerks set up the special meeting
Irvine stated that the three suspects regarding the hydrant
vandalism plead guilty to a count of number 5 and 9 and that they
must appear on August 28, 1998. Irvine stated that the water is
not covered by the insurance and Kipka sent a letter to the County
Attorney requesting restitution be paid.
JPB AUGUST 24, 1998 Meeting
PAGE 4
Kipka requested directions from the Board regarding the hook
on fees and inspections for upgrading existing services with or
without additions being built Kipka referred to the service
being added onto for the Albertville Primary School and if the
Board wanted the service inspected according to their policy.
The Board agreed that the Albertville Primary School service
needs to be inspected and if an addition is being built,
additional hook on fees need to be collected
Kipka stated that the developers for the Minneapolis Outlet
Mall requested a special meeting be set up for September 9, 1998
at 5 30 pm to discuss the plans and specifications and hook on
fees. The Board agreed to the meeting and will be held at the
Hanover City Hall.
Kipka stated that meeting was set up with the developer and
Heurings regarding the easement for the encroachment of Center
Oaks 2 I.
Surbaugh discussed his letters dated August 18 & 24, 1998
regarding the record plans for Cold Water Creek and recommended
approval
A motion to approve the record plans for Cold Water Creek as
recommended by Surbaugh was made by Packa, seconded by Gundersen
All present voted aye.
Surbaugh discussed his letters dated August 20 & 24, 1998
regarding the record plans for St Michael I-94 Business Center
and recommended approval.
A motion to approve the revised record plans for St Michael
I-94 Business Center as recommended by Surbaugh was made by Packa,
seconded by Bruner. All present voted aye
Surbaugh discussed his letter dated August 19, 1998 regarding
the sketch plans for the Scherer Bros. Service and stated that
everything meets the Board standard except the hydrant coverage.
Surbaugh stated that Scherer Bros. is requesting the use of a wall
mounted hydrant
A motion to approve the sketch plans for Scherer Bros.
Service with the addition of a regular fire hydrant was made by
Bruner, seconded by Packa & Kottke All present voted aye
Surbaugh discussed his letter dated August 24, 1998 regarding
the plans and specifications for the STMA Middle School and
questioned whether the Board would like easements for the hydrants
shown on private property.
JPB AUGUST 24, 1998 Meeting
PAGE 5
The Board discussed the advantages and disadvantages of
allowing hydrants on private property and directed Kipka to send
letters to those owners with hydrants on private property
regarding the flushing and their responsibility
Surbaugh discussed his letter dated August 24, 1998 regarding
the revised plans and specifications for Karston Cove to include
an irrigation stub and recommended approval
A motion to approve the revised plans and specifications to
include an irrigation stub on Karston Cove as recommended by
Surbaugh was made by Packa, seconded by Gundersen. All present
voted aye.
The Board discussed Duane Pingree's letter dated August 12,
1998 regarding the high water bill. Kipka stated that Pingrees
were reading the remote on the outside instead of the inside meter
and when the previous meter card was sent in reflected that the
meter had stopped. Kipka stated that the meter was changed and
that's when it became apparent that the remote was being read.
Kipka stated that the problem exists due to the remote and meter
having different readings which could be caused by the remote
slowing down over time before quitting
A motion to deny Duane Pingree's request to reduce the last
water bill was made by Gundersen, seconded by Bruner. All present
voted aye.
Irvine stated that she requested that Kipka put a copy of the
personnel policy and her contract in the packets so the Board
could review them before budget time.
A motion to adjourn was made by Packa, seconded by Gundersen
All present voted aye. The meeting was adjourned at 9.32 pm
Respectively Submitted,
Donna Kipka, Secretary