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1998-09-28 JPWB Minutes JOINT POWERS BOARD SRPTEMBER 28, 1998 Hanover City Hall 7:00 PM BOARD MEMBERS PRRSRNT: Kot tke , Irvine, Bruner, Gundersen, Packa BOARD MBMBRRS ABSRNT: Vetsch Chairperson Irvine opened the meeting at 7:06 pm. The minutes of the August 24, 1998 meeting were approved on a motion by Packa, seconded by Gundersen. All present voted aye. The minutes of the September 9, 1998 special meeting with the correction of least instead of lease on page 2 paragraph 3 were approved on a motion by Bruner, seconded by Packa. All present voted aye. The August financial statements and budget approved on a motion by Packa, seconded by Gundersen. voted aye. report were All present A motion to approve the September bills with the addition of check #8416 to US Postmaster for stamps - $64.00 was made by Packa, seconded by Bruner. All present voted aye. Mike Knowlton, representing JMJ Properties, was present to discuss their request for reduction and extension of the hook on fees for the Minneapolis Outlet Mall. Knowlton discussed the September 23, 1998 letter from John Bertelsen suggesting a hook on fee of $71,168.00 instead of $107,900.00 and his comparison of the hook on fees. The Board discussed statewide standard and cities. the hook on fees being based upon a the hook on fees for the surrounding A motion to deny the request for a reduction in the hook on fees for the Minneapolis Outlet Mall but to extend the hook on fees over a 10 year period at a rate of 6.5% which will be added to the tax rolls was made by Bruner. Motion died for lack of second. The Board discussed the interest rate and reducing the hook on fees due to the type of development. Bruner repeated his earlier motion for the Minneapolis Outlet Mall, seconded by Irvine. All present voted aye except Gundersen. Debbie Dickey was present to discuss the leak in the service line from the house to the outside faucet near the barn. Dickey explained that the leak didn't occur until after September 22, 1998 when there was work done on the County Road #19 project. Dickey's requested that the Board pay for the repair. JPB SRPTEMBER 28, 1998 Meeting PAGR 2 The Board discussed the situation. Jackson stated that it took 30 minutes to bleed the air from the hydrant where the standpipe was located which could have cause surges at Dickey's address since the watermain was at a higher elevation. Jackson stated that the Dickey curbs top will be shut off when the water is turned off again for the County Road #19 project to minimize any further damage. A motion to consider payment of the leak as requested by Dickey when presented with two to three estimates for the repair was made by Packa, seconded by Gundersen. All present voted aye. Jackson discussed the two water level indicators (allows the gathering of the static levels of the wells) and recommended purchasing the Powers Well Sounder since it can be obtained from a local company and because of the box protection. A motion to purchase the 350' Powers Well Sounder at a cost of $418.50 as recommended by Jackson was made by Packa, seconded by Gundersen All present voted aye. Jackson stated that when the tower was down four watermain breaks occurred, 3 could be directly related to the tower being down and were watermains, the other was due to the bolts on the gate valve were deteriorated. Jackson stated that they will monitor the gate valve for the next couple of weeks to see if it will self seal prior to Albertville restoring the blacktop. Jackson stated that fall flushing will begin October 5 and will be done during the daytime hours unless nights are necessary to complete. Surbaugh discussed the situation with Karston request for plan change without a signed plan being sent the Board office. Surbaugh stated that the work completed without the Board's inspector on site since approved. The Board discussed what action should be taken against the developer: digging the area up, bonding it for 20 years, etc. The Board agreed to look at the matter when the development submits as-builts for approval Cove and to him or has been it wasn't A motion to direct Kipka to send a registered letter to the developer of Karston Cove regarding the two situations where the water installation was not inspected by the Board's representative was made by Packa, seconded by Gundersen. All present voted aye. Catlin regarding the the reservoir cracks in the discussed the letter dated September 10, 1998 inspection of the ground storage reservoir and that was in excellent condition except for a few hairline lid. JPB SEPTEMBER 28, 1998 Meeting PAGE 3 Catlin discussed the letter dated September 17, 1998 regarding the inspection of the water tower and recommended taking the tower down in 5 years for cleaning and a spot inspection. Catlin discussed the letter dated September 4, 1998 from the Minnesota Public Authorities regarding the Drinking Water Revolving Fund and stated that the Board can obtain a low interest loan for $3 million to use on a water treatment plant Catlin stated that the restoration of the grass from well #3 project is not satisfactory yet. Catlin stated that the Board's office and he just received the manuals requested, so release of the pumphouse improvement money may be on the October bills. Catlin stated that there is one chlorine pump which has been giving PSG problems and has only run continuously for 3 days, therefore payment of the chemical feed project is on hold Catlin stated that he received 3 estimates for abandoning the one test well: E H Renner $390, Steven $370 and Bergeson/Caswell - $845. A motion to have E H Renner abandon the test well for $390.00 was made by Irvine, seconded by Packa. All present voted aye. Kipka requested direction on the watermain ownership agreement: 1. if she should contact the attorney for drafting and 2. the effective date of the amendment for reasons of budgeting, developments, cities taking the billing over, cities figuring the additional amounts of water rates and hook on fees. A motion to direct Kipka to have the attorney draft the watermain ownership amendment as discussed at the September 23, 1998 meeting was made by Packa, seconded by Gundersen. All present voted aye. A motion to make the effective date of January 1, 1999 on the watermain ownership amendment was made by Bruner, seconded by Gundersen. All present voted aye. Kipka stated that she found that Wright County has a easement along Main Street North, St. Michael from the center which could change if the county decides to widen the road. Board directed Kipka to contact the County and get recommendation for the placement of the curbs top on 118 Street North; St Michael. 33' line The their Main Kipka stated that a hydrant was hit in St. Michael, has been fixed and a bill will be sent to the driver of the vehicle. Kipka discussed the estimate list and stated that properties have estimated meter readings for at least four quarters. all 97 the past 3PB SEPTEMBER 28, 1998 Meeting ~GE4 A motion to direct Kipka to send a letter to all the property owners on the list requesting a meter reading and that if the Board has to read the meter there will be an additional charge was made by Gundersen, seconded by Packa. All present voted aye. The Board discussed the negotiations for the purchase of the Psyk and/or Sybrant property for a water treatment plant. Gundersen stated he has talked with both parties and they are open for discussions. Gundersen stated that he will continue with the negotiations. Kipka stated that she will provide Gundersen with the information already obtained. Irvine asked Kipka if she has any new information regarding the hydrant vandalism. Kipka stated that she hasn't heard anything, but will contact the county. Irvine asked if the Kangas service has been disconnected and Kipka stated that it was and the bill will be placed on the tax rolls. Surbaugh discussed the County Road 19 project. Kipka stated that the Board's representatives have been looking at alternatives in case of a watermain break to minimize the length of the water being shut off if hit. Surbaugh discussed his letter dated September 8, 1998 regarding the sketch plans for Pat's 66 Service and recommended approval. A motion to approve the sketch plans for Pat's 66 Service as recommended by Surbaugh was made by Packa, seconded by Bruner. All present voted aye. Surbaugh discussed his letter dated September 8, 1998 regarding the sketch plans for the Kingman Sprinkler System and recommended approval. A motion to Sprinkler System seconded by Bruner. approve the sketch plans for the as recommended by Surbaugh was made by All present voted aye. Kingman Packa, Surbaugh discussed his letter dated August 31, 1998 regarding the plan revision consisting of a service addition for Cedar Creek North and recommended approval. A motion to approve the plan revision for Cedar Creek North regarding the addition of a service stub as recommended by Surbaugh was made by Packa and Bruner, seconded by Kottke. All present voted aye. JPB SEPTEMBER 28, 1998 Meeting PAGE 5 SULbaugh discussed his 1etteL dated SeptembeL 25, 1998 LegaLding the sketch plans fOL the STMA Hockey Association SeLvice and Lecommended appLova1 afteL Leceiving a 1etteL agLeeing with the issues outlined in his 1etteL. A motion to authoLize administLative apPLova1 of the sketch plans fOL STMA Hockey Association SeLvice afteL Leceiving a 1etteL complying with SULbaugh's 1etteL dated SeptembeL 25, 1998 was made by Packa, seconded by GundeLsen. All pLesent voted aye. The BoaLd discussed the let teL fLom Jeff Swenson dated SeptembeL 24, 1998. A motion to deny Swenson's Lequest fOL waiveL of the $100.00 meteL fee was made by Packa, seconded by GundeLsen. All pLesent voted aye. Kottke stated that he found a well that was not abandoned on the old Neuman pLopeLty. The BoaLd diLected Kipka to send a 1etteL to Hans Hagen Lequesting infoLmation on the well. BLuneL questioned hydLants on pLivate pLopeLty and asked if the BoaLd would like all the hydLants leads to be pvc instead of ductile iLon. The staff discussed the ductile iLon needing to be po1YWLapped. A motion to adjouLn was made by Packa, seconded by Kottke. Kipka asked the BoaLd if they wanted the office houLs changed and was told that the task committee will discuss that. All pLesent voted aye to adjouLn the meeting. was adjouLned at 8:40 pm The meeting Respectively Submitted, Donna Kipka, SecLetaLY