1998-12-28 JPWB Minutes
JOINT POWERS BOARD
DECEMBER 28, 1998
Hanover City Hall
7:00 PM
BOARD MEMBERS PRESENT: Kottke, Irvine, Bruner, Gundersen,
Packa, Vetsch
BOARD MEMBERS ABSENT:
Chairperson Irvine opened the meeting at 7:03 pm.
Chairperson Irvine added Pat Meyer to the agenda under new
business
The minutes of the November 23, 1998 meeting were approved
with the correction of PSG instead of the on page 4 third
paragraph without the closed meeting minutes on a motion by
Bruner, seconded by Kottke. All present voted aye.
The Board directed Kipka to contact the attorney regarding
the closed meeting minutes
A motion to approve the November financial statements and
budget report was made by Packa, seconded by Kottke. All present
voted aye.
A motion to approve the December bills as presented was made
by Packa, seconded by Gundersen All present voted aye.
15,
that
deli
with
that
Pat Meyer was present to discuss two concerns. First, Meyer
discussed the Board's policy to have their engineer inspect large
service lines and to whom they are responsible to. Meyer stated
that the Board's engineer was told to test the pressure at 200 psi
for the sprinkler system when it was only tested at 150 psi.
Meyer, also, discussed the letter he received regarding a private
hydrant and all the hydrants along his property are public.
The Board explained why they have their engineer on site and
that he is there only for Board observations and to certify that
testing is done properly.
Meyer discussed the watermain break that occurred on December
1998 at the old Security State Bank location. Meyer stated
he just turned service on two days prior to the break for the
and car wash. Meyer stated that he has had problems since
his water softener and nozzles for the car wash plugging and
he would need to replace the softener heads.
Jackson explained that the break was on a old 6" line that
they were unaware of until Meyer hooked up his 4" service and that
the problems could be due to Pat's 66 being on a dead end line.
The Board directed Kipka to contact the insurance agent
regarding the damage at Pat's 66.
JPB DECEMBER 28, 1998 Meeting
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Surbaugh discussed his letter dated December 24, 1998
regarding the Preserve 5 II record drawings and tie cards and
recommended approval.
A motion to approve the record drawings and tie
Preserve 5 II as recommended by Surbaugh was made
seconded by Gundersen. All present voted aye.
cards for
by Packa,
A motion to approve the cathodic protection for 1999 was made
by Bruner, seconded by Packa. All present voted aye.
The Board discussed the November 30, 1998 letter from
Dickey's regarding their service line leak and the two estimates
they received.
A motion to approve $500.00 to repair the service line for
Dickey was made by Bruner, seconded by Kottke. All present voted
aye except Packa.
The Board acknowledged receipt of the Pilot Land Development
letter dated November 24, 1998 regarding Karston Cove and took no
action.
A motion to approve the second draft of
Proposal was made by Packa, seconded by Bruner.
aye.
the 1999 Budget
All present voted
A
Powers
Packa,
Vetsch.
motion to
Agreement
seconded
approve the Amendment to the original Joint
with the change of responsibility was made by
by Gundersen. All present voted aye except
Catlin discussed the December 1998 Water Comprehensive Plan
and stated that the population projections were updated, moved the
treatment plant to minimize frontage, added a standby generator
and city engineer comments.
Catlin uPdated the Board on the status of the Chemical Feed
project regarding the electrical and feed pump. Catlin stated
that the electrician put in the outlets differently than designed
and they placed a plastic shield up in front of the outlets for
the shower. Catlin stated that the chemical feed pump has been
working for 2 weeks.
A motion to approve Catlin's recommendation on the outlet
plates and shield after checking With insurance was made by Packa,
seconded by Gundersen. All present voted aye.
The Board directed Kipka to check-with the insurance agent
and OSHA standards regarding the outlet plates and shower.
JPB DECEMBER 28, 1998 Meeting
PAGE 3
Surbaugh updated the Board on the CSAH
discussed his letters dated December 10 and 22,
follow up letters.
19 project and
1998 which were
Gundersen stated that he hasn't talked with Psyk regarding
the land purchase since receiving the new sketch plans for a
treatment plant.
The Board agreed to have Gundersen continue negotiations with
Psyk on the land purchase if he is not appointed to the Board.
Catlin discussed the time lines for the low interest loan and
stated that additional paperwork needs to be in by February 1999.
Browning discussed their proposed 1999 budget for contract
maintenance as outlined in their December 21, 1998 letter.
Browning stated that the increase is due to the addition of 1 full
person.
The
and the
their own
The
regarding
amendment
Board discussed the contract maintenance 1999 proposal
affects of the contract after the member cities handle
distribution system.
Board directed Kipka to check with the insurance agent
claims, who and how they should be reported with the
to the original agreement for distribution and supply
A motion to approve the 1999 contract maintenance proposal of
$167,606 per year was made by Packa, seconded by Gundersen. All
present voted aye.
Jackson stated that the watermain break was a clean break in
Albertville on December 15, 1998.
Mark Minter from PSG and Pat Prasifca were present to notify
the Board that they will be working on a meter replacement program
and will have a proposal in approximately 45 days. The proposal
will look at age, location, readings, master meters and solutions.
Surbaugh stated that the Board's policies
not voted on or included in the JPB
recommendations and requested authorization
meetings with the member cities' engineers to
for the Board's approval.
and standards were
Review Committee
to hold 2 to 3
review and revised
A motion to authorize Surbaugh to meet with the cities'
engineers regarding the board's policies and standards was made by
Packa, seconded by Gundersen. All present voted aye.
Catlin recommended that a wellhead protection plan be started
and completed before the land around the wells are developed.
Catlin explained that two of the three wells are drift wells and
are shallow which could require a larger protection area.
JPB DECEMBER 28, 1998 Meeting
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A motion to autho~ize the staff, enginee~s and PSG to p~oceed
with the wellhead p~otection plan was made by Vetsch, seconded by
Gunde~sen All p~esent voted aye.
Catlin stated that info~mation fo~ the consume~ confidence
~eports will be sent in Ma~ch and that a compute~ p~og~am is
available fo~ the cost of $100.00. Catlin ~equested autho~ization
to pu~chase the compute~ p~og~am fo~ assistance in p~eparing the
repo~t.
A motion to authorize the pu~chase of the compute~ p~ogram
for preparing the consumer confidence ~eports at $100.00 was made
by Gundersen, seconded by Packa All present voted aye.
Kipka discussed the handouts on Paul Hill regarding the hook
up of se~vice fo~ 112 Mill Pond Trail NE; Hanove~. Kipka stated
that the Board's records indicate that Hill hooked up 9-15-81,
but Hill stated that he didn't hook up to water until last year
when the well went bad and never picked up a mete~ which he did
December 28, 1998. Kipka stated that this could have been another
POSSible contamination Sou~ce. Kipka recommended that the Board
look at implementing a p~ogram that would be updated yearly for
water custome~s with a well and on the water system
Kipka discussed the investment quotes received by
official depositories and stated that the certificates of
will remain at The Fi~st National Bank of Elk River at a
~ate of 4.76%.
the area
deposit
interest
Kipka stated that she is in the p~ocess of setting up a
meeting with the member cities' staff to furthe~ implement the
amendments. Kipka stated she was notified ve~bally of St.
Michael's intention to take ove~ their billing starting July 1,
1999 when asked by Packa
The Board acknowledge receipt of the Howa~d R. G~een fax
dated December 10, 1998 ~egarding the Y2K issue of the controls at
the pumphouse and the updated Board policies as changed in 1998
Bruner requested that Surbaugh discuss the looping of
cul-de-sacs and dead ends at the meeting of engineers.
Irvine recognized those members leaving.
A motion to adjourn was made by Packa, seconded by Gundersen.
All present voted aye The meeting was adjourned at 8 34 pm
Respectively Submitted,
Donna Kipka, Secretary
JPB NOVEMBER 23, 1998 Meeting
PAGE 5
A motlon to close the meeting for discussion of the personnel
matters was made by Packa, seconded by Gundersen All present
voted aye The meetlng was closed at 8 53 pm
The Board discussed personnel performance and raises for the
Typist/File Clerk and Clerk Treasurer.
hour
aye
A motion to increase the Typist/File Clerk's wage $.75 per
was made by Packa, seconded by Vetsch. All present voted
The Board discussed keeping the office open from 8 am to 5 pm
Monday through Friday and agreed to reevaluate the employee's
hours in six months.
A motion to increase the Clerk Treasurer's wage $1.00 per
hour was made by Bruner, seconded by Kottke All present voted
aye.
~~
A motion to close the closed meeting was made by Packa,
seconded by Gundersen All present voted aye The-eloBed meeting
was opened at 9.17 pm (tu:ft\'<
(1/1
The Board directed Kipka to adjust the 1999 Budget proposal
to lnclude the wage lncreases.
Bruner questioned if minutes and recommendations would be
sent out a couple of weeks prior to the next three city meeting
regarding the amendment to the operating and authorization
agreement and he was told that it would.
A motion to adjourn was made by Packa, seconded by Gundersen.
All present voted aye The meetlng was adjourned at 9 18 pm
Respectively Submitted,
Donna Klpka, Secretary